HomeMy WebLinkAboutBoard Approval of Notice of Public Hearing - 072224 Please publish 2 times: July 24 and 31,2024 in the official newspaper of record
Contact Person:Chelsie Kilmer
Bill to: Jefferson County Public Works
623 Sheridan St.
Port Townsend, WA 98368
NOTICE OF PUBLIC HEARING
ADOPTION OF THE PORT LUDLOW DRAINAGE DISTRICT
ASSESSMENT SYSTEM ORDINANCE
NOTICE IS HEREBY GIVEN that a public hearing is scheduled by the Jefferson County Board of
Commissioners for MONDAY,August 19,2024 at 10:45 a.m. in the Commissioners' Chambers,
County Courthouse, 1820 Jefferson Street,Port Townsend. WA 98368(HYBRID). Notice of said hearing
is to be published in the official newspaper of Jefferson County.
The purpose of the hearing is to receive testimony concerning an ordinance to adopt the Port Ludlow
Drainage District assessment system.The following is a summary of the proposed ordinance:
SECTION I.PURPOSE AND SCOPE
The Ordinance establishes a system to set Port Ludlow Drainage District assessments.
SECTION 2.AUTHORITY
The Ordinance is adopted under Chapter 85.38 Revised Code of Washington.
SECTION 3.ASSESSMENT SYSTEM
The assessment system creates a rate structure for District assessments.The actual assessment on
properties within the District will be set by the District Commissioners through the District budget.The
assessment system is specified in"Appendix 1: Port Ludlow Drainage District Assessment System
Calculation Method".
SECTION 4.ORDINANCE REVIEW
The assessment system shall be reviewed by the County Commissioners every four years.
SECTION 5.REPEALER
The Ordinance repeals and replaces Ordinance No.06-0817-20.
SECTION 6.SEVF.RABII.ITY
If any section of the Ordinance is held invalid,the remainder of the Ordinance shall not be affected.
APPENDIX 1: PORT LUDLOW'DRAINAGE DISTRICT ASSESSMENT SYSTEM
CALCULATION METHOD
The information is available for viewing on the County website by visiting:
https://www.co.jefferson.wa.us/and follow this pathway—Services—Laserfiche Web Portal(username
and password is: public)-Board of Commissioners—BOCC Agenda Packets—2024 Weekly Agenda
Items—08 August 2024—081924—I fearing re: Port Ludlow Drainage District Assessment System
Ordinance
You are welcome to participate in this hearing. You will need to join the meeting by 10:45 a.m. using the
following methods: VIRTUALLY: Via the following Zoom, link: httns://zoom.us j/93777841705,
PHONE: Dial 1-253-215-8782 and enter access code:937-7784-1705#and press *9 to"raise your hand"
to be called upon. Access for the hearing impaired can be accommodated using Washington Relay Service at
1-800-833-6384,or IN-PERSON
In addition, written testimony is also invited beginning on July 24. 2024 and ending on August 19,
2024 at the end of the Public Hearing,unless extended by the Board of County Commissioners.
Written public testimony may be submitted by Email to: ieffbocc :co jeffersonA%a.us You may
view documents and testimony received by visiting: v.w .co.jefferson.�sa.us and following this
pathway—Services—Laserfiche Web Portal (username and password is: public)—Board of
Commissioners—BOCC Agenda Packets—2024 Weekly Agenda Items—08 August 2024—081924—
Hearing re: Port Ludlow Drainage District Assessment System Ordinance
You can also Mail your testimony to:Jefferson County Commissioners' Office; P.O. Box 1220, Port
Townsend, WA 98368. Written testimony must be received by the Board of County Commissioners
by the end of the hearing testimony period.
Signed this 22"J day of July,2024.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
/S/Kate Dean,Chair
STATE OF WASHINGTON
County of Jefferson
In the Matter of Repealing and Replacing
Ordinance No. 06-0817-20 Finalizing the
Assessment System For the Port Ludlow ORDINANCE NO.
Drainage District
WHEREAS the Port Ludlow Drainage District was established in 2000; and
WHEREAS RCW 85.38 requires the Board of Commissioners to finalize the Drainage
District assessment system at least once every four years;and
WHEREAS the Drainage District assessment system was previously finalized by adoption
of Ordinance No.06-0817-20 in August of 2020;and
WHEREAS the Drainage District has not requested that the Board of Commissioners
amend the Drainage District assessment system;and
WHEREAS RCW 85.38 requires the Board of Commissioners to hold a public hearing
prior to finalizing the assessment system;and
WHEREAS RCW 85.38 specifics that notice of the public hearing shall be made by
publishing two notices in the newspaper of record and by mailing a notice to all Drainage District
property owners; and
WHEREAS the notice of the public hearing was properly advertised and the Drainage
District property owners were individually notified by mail;and
WHEREAS a public hearing was held before the Board of County Commissioners on the
9th day of August, 2024;
BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF
JEFFERSON COUNTY,STATE OF WASHINGTON as follows:
Section I. Purpose and Scope
The purpose of this Ordinance is to establish the Port Ludlow Drainage District Assessment
System to be used to set Drainage District assessments.
Section 2. Authority
This Ordinance is adopted under the authority conferred on Jefferson County by Chapter 85.38
Revised Code of Washington.
Port I.udlo%% Drainage District Assessment System Page 1 of 5
Section 3. Assessment System
The Assessment System shall be as specified in Appendix I: Port Ludlow Drainage District
Assessment System Calculation Method of this Ordinance.
Section 4. Ordinance Review
The Assessment System shall be reviewed by the Board of County Commissioners at least once
every four years as provided for in Chapter 85.38 Revised Code of Washington.
Section 5. Repealer
This Ordinance repeals and replaces Ordinance No. 06-0817-20.
Section 6. Severability
If any section, subsection, sentence, clause, phrase, or figure of this Ordinance or its application
to any person or circumstances is held invalid, the remainder of the Ordinance or the application
to other persons or circumstances shall not be affected.
Effective Date
This Ordinance shall become effective twenty-one(21)days after adoption.
(SIGNATURES FOLLOW ON NEXT PAGE)
Port Ludlow Drainage District Assessment System Page 2 of 5
ADOPTED this day of 2024.
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
Kate Dean. Chair
Heidi Eisenhour, Member
Greg Brotherton, Member
ATTEST: APPROVED AS TO FORM:
Carolyn Galloway Philip C. Hunsucker
Clerk of the Board Chief Deputy Prosecuting Attorney
Port Ludlow Drainage District Assessment System Page 3 of 5
Appendix 1: Port Ludlow Drainage District Assessment System Calculation Method
As provided for in Chapter 85.38 Revised Code of Washington, the Port Ludlow Drainage District
Assessment System is designed to generate a hypothetical $1.000 in revenue for the District. The
Assessment System determines the amount that each parcel within the District will be assessed per$1,000
of District revenue.The District Commissioners will determine the total annual District assessment and the
total amount assessed on each individual parcel through the adoption of the annual District budget. If, as
an example, the District budget were set at $70,000, the actual assessment on any parcel would be the
II P g
amount assigned in the Assessment System multiplied by 70.
The Drainage District Assessment System is a combination of two assessments. The first is an assessment
on the parcel's land area as a proportion of the total land area within the District. The second is an
assessment on the parcel's impervious surface area as a proportion of the total impervious surface area
within the District. 35%of the assessment is based on land area,and 65%of the assessment is based on
impervious surface area.
35%of the assessment. or$350.00 of the$1,000, is assigned to the land area within the District. The land
area portion of the assessment system consists of five Zones(Zone 0,Zone 1.Zone 2,Zone 3,and Zone 4).
Zone 0 consists of land areas permanently held in reserve or greenbelt areas that cannot be developed.Zone
1 comprises the majority of the District. It consists of the land areas that can be developed,except for Zones
2,3,and 4. Zone 2 consists of the five-acre residential lots in Port Ludlow No.6 that completely drain into
the District. Zone 3 is composed of the five-acre residential lots in Port Ludlow No.6 that partially drain
into the District.Zone 4 consists of the five-acre residential lots in Port Ludlow No.6 that completely drain
out of the District.Zone 0 parcels pay 5 percent of the land area assessment.Zone 1 parcels pay 100 percent
of the land area assessment.Zone 2 parcels pay 15 percent of the land area assessment. Zone 3 parcels pay
10 percent of the land area assessment. Zone 4 parcels pay 5 percent of the land area assessment.
Table I: Land Area Portion of 2024 Assessment($350.00 of the$1.000 Assessment)
Zone Percentage of Land Total Land 2024 Land Area Rate per Total per Zone
Area Assessment Area $1,000 Assessment per$1,000
(Acres) Assessment
Zone 0 5% 121.27 =$0.039501 per Acre $4.79
Zone 1 100% 429.03 =$0.790017 per Acre $338.94
Zone 2 15% 32.64 =$0.118503 per Acre $3.87
Zone 3 10% 25.31 =$0.079002 per Acre $2.00
Zone 4 5% 10.16 =$0.039501 per Acre $0.40
Total: S350.00
65%of the assessment,or$650.00 of the$1,000,is assigned to impervious surface area within the District.
For the 2024 assessment period, there are 854 single family residences in the District. Based on a random
sample of residences, each single family residence (one Equivalent Residential Unit (ERU)) is assigned
3,000 square feet of impervious surface area. There are 123 multi-family residences in the District. Each
multi-family residence is assigned 2,250 square feet of impervious surface area(75%of an ERU).There is
a calculated total of 3,642,715.63 square feet of'impervious surface area in the District.The 65%impervious
surface area portion of the$I,000 assessment is equal to$650 divided by the total impervious surface area.
For a single family residence this equals approximately $0.54 per $1,000 assessment. Developed
commercial properties are based on measured impervious surface area.
Port Ludlow Drainage District Assessment System Page 4 of 5
Table 2: Impervious Surface Area Portion of 2024 Assessment($650.00 of$1.000 Assessment)
Property Type Impervious Surface Total Impervious 2024 Impervious Total per
Area per Property Surface Area Surface Area Rate Property Type
Type(Square Feet) (Square Feet) per$1,000 per$1,000
Assessment Assessment
Single Family 3,000 assigned 2,562,000 $0.000 1 7843 8 per $457.16
Residence Square Foot
Multi-Family 2,250 assigned 276,750 $0.000178438 per $49.38
Residence Square Foot
Commercial varies 803,966 $0.000 1 7843 8 per $143.46
Square Foot
Total: $650.00
The rates shown in this Appendix have been rounded. The District's occessment database uses the actual
data entered into the database,not the rounded rates shown in this example.
Parcel Assessment Formula per S1,000 of Drainage District Revenue
A parcel's assessment per$1,000 of District revenue is based on the parcel's land area measured in acres.
and the area of impervious surface measured in square feet.
Parcel Assessment=(Land Area Rate x Parcel Land Area)+(Impervious Surface Area Rate x Impervious
Surface Area on the Parcel)
Example of Actual Assessment Calculation Using 2024 Values
For a single family residence in Zone 1 on a 21,780 square feet parcel of land,with an assigned 3,000 square
feet of impervious surface area,the calculation for the Assessment per$1,000 of Drainage District Revenue
is:
Parcel Assessment per$1,000 of District revenue in 2024=
=($0.790017 x 21,780/43,560 Square Feet/Acre)+($0.000178438 x 3.000)
=$0.3950085+$0.535314
=$0.9303225 per$1,000 of District Revenue
For 2024, the Drainage District Commissioners approved a budget that included $70,000 of District
Assessment. The Drainage District Assessment on the example single family residence is:
Drainage District Assessment for Example=
=$70,000 x$0.9303225/$1,000 District Revenue
=70 x$0.9303225
=$65.32575,or rounded to the nearest cent=$65.33
For the 2024 Drainage District Assessment of$70,000, a single family residence in Zone I on a
21,780 square feet(0.5 acre) parcel would be assessed approximately$65.33 .
Port Ludlow Drainage District Assessment System Page 5 of 5
Port Ludlow Drainage District Assessment Methodology
County Engineer's Review
Port Ludlow Drainage District Background
RCW 85.38.160 requires County Commissioners to review the Port Ludlow Drainage
District assessment system in a public hearing every four years and approve an ordinance
adopting an assessment system on or before September 1. The County Engineer is
required to review the assessment system and make a report to the County
Commissioners.
The Drainage District was formed by a vote of the property owners in north Port Ludlow
in 2000. The Board of Commissioners adopted the initial District assessment system in
2001. The Board adopted a revised assessment system in August 2003.The Board
readopted that system in 2008,2012,2016, and 2020. The assessment system is shown in
"Appendix 1: Port Ludlow Drainage District Assessment System Calculation Method"
of the draft Ordinance. It is based on impervious surface area and parcel acreage. The
District has not requested that Jefferson County amend the assessment system.
Assessment System Requirements
RCW 85.38.160 requires that Drainage District assessment systems be designed to
generate a hypothetical $1,000 of revenue for the District by distributing a portion of the
$1,000 to each parcel in the District. The actual assessment for each parcel is determined
by the District through its budget. Based on a$70,000 of District revenue for 2024,a
typical single family residence on a half-acre parcel would pay approximately S65
annually.
County Engineer's Recommendation
The Public Works Department has reviewed the Port Ludlow Drainage District
assessment system shown in"Appendix 1: Port Ludlow Drainage District Assessment
Syste 'dation Method". It meets the requirements of RCW 85.38.160.
7/7.a.44--
onte Reinders,PE Date
Public Works Director/County Engineer
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Department of Public Works
O Consent Agenda
Page 1 of 2
Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Mark McCauley, County Administrator
From: Monte Reinders, PE, Public Works Director / County Engineer
Agenda Date: July 22, 2024
Subject: Port Ludlow Drainage District Assessment System Ordinance
Schedule public hearing
Statement of Issue:
The Port Ludlow Drainage District (District) was established under the authority of
RCW 85.38. A map showing the District boundary is attached. The District currently
levies an assessment to fund District activities that was authorized under Jefferson
County Ordinance 06-0817-20. RCW 85.38 requires the Board to hold a public hearing
to review the District assessment system every four years and approve an assessment
system on or before September 1. The District has not requested that the Board revise
the existing assessment system.
Public Works has prepared a draft ordinance that adopts the existing assessment
system. The updated "Appendix 1: Port Ludlow Drainage District Assessment System
Calculation Method" explains how the assessments on individual parcels are
calculated. The ordinance and appendix are attached for the Board's review and
consideration in a public hearing.
Also attached is a public hearing notice for a Board of Commissioners' hearing on
August 19, 2024.
Analysis/Strategic Goals/Pro's a Con's:
The assessment system is based on the impervious surface area and size of each
parcel in the District. Based on the 2024 District assessment revenue of $70,000, the
annual assessment for a single family residence on a half-acre lot would be
approximately $65. The County Engineer has reviewed the District's assessment
system and determined that it is consistent with RCW 85.38. The County Engineer's
report is attached.
Renewing the District's assessment system will enable the District to continue to
provide and maintain drainage facilities in Port Ludlow.
Department of Public Works
O Consent Agenda
Page 2 of 2
Fiscal Impact/Cost Benefit Analysis:
P Y
District assessments fund the District's activities. The County does not fund the
District. The County is authorized to charge the District for its costs incurred in
reviewing and approving the assessment system. The County Treasurer may also
impose a fee for collecting the assessments, not exceeding one percent of the
assessments. Adopting an assessment system for the District will have no negative
fiscal impact on the County.
Recommendation:
Public Works requests that the Board schedule a public hearing on the ordinance at
10:45 AM on August 19, 2024 and that the Chair of the Board sign the attached public
hearing notice.
Public Works will make a brief presentation and answer questions on the ordinance
before the public hearing.
Department Contact: Monte Reinders, 385-9242
Reviewed By:
Mark McCaule ounty Administrator Dat