HomeMy WebLinkAbout052224MJEFFERSON COUNTY BUDGET COMMITTEE Meeting Minutes
Wednesday, May 22, 2024, 8:30 AM
This was a Hybrid meeting: Virtual and In-Person Attendance at Jefferson County Courthouse
Attendees: Amanda Hamilton
Amit Sharma
Andy Pernsteiner
Apple Martine
Brandon Mack
Brenda Huntingford
Brent Butler
Brian Gleason
Carolyn Gallaway
Cathy Taylor
Chelsea Pronovost
David Fortino
Heidi Eisenhour
Greg Brotherton
James Kennedy
Jeff Chapman
Jenn Mitchell
Joe Nole
Josh Peters
Judy Shepherd
Kari Binns
Kate Dean
Lauralee Keisel
Leanne Dotson
Lori Bailey
Lysa Phillis
Mark McCauley
Matt Tyler
Melissa Pleimann
Mindy Walker
Monte Reinders Philip Hunsucker Owen Rowe
Renee Talley
Sarah Melancon
Sasha Coker
Shannon Burns
Sophie Nordstrom
Stacie Prada
Thomas Goodworth
Veronica Shaw
Willie Bence
Meeting was called to order at 8:32am by Chair Judy Shepherd
There was no public comment
Motion to approve the April 17, 2024 Minutes by Stacie Prada, 2nd by Mark McCauley, motion
carries
Expenditure Reports presented by Auditor Huntingford, documents can be found in Laserfiche.
General and Other Funds over 29.17% target reviewed.
Revenue Reports presented by Treasurer Prada, documents can be found in Laserfiche.
• General Fund at $10,184,700 – 37.5% of the annual budget. The second sheet shows general fund
revenue charts showing 2015-2024 detail and percentage of actual full year collections. Resolution
28-24 approved 1st quarter appropriations and increased General Fund budgeted revenue $164,288.
• Other Funds at $17,082,739 – 22.9% of annual budget. Funds are grouped at the top by fund type,
and YTD percentages are provided. The graph on the second page shows the full year and YTD
percentage lines. Resolution 28-24 approved 1st quarter appropriations and increased Other Funds
budgeted revenue $185,221.
• General Fund Cash Balance - $11,270,349 at month end and with reserve of $4,489,431. The non-reserve cash balance was $6,780,918. 1st Quarter appropriations increased General Fund
expenditures $481,499 which increased the reserve $72,225.
• General Sales Tax Receipts - $527,985 General and Optional and Special Purpose Sales Tax for the month. Cumulatively year to date, this is 1.2% under budget and 3.5% over 2023 actual. Early end
of year projection is $88,231 under budget which is much closer to budget than prior month
projections. * May 2024 General and Optional Sales Tax is available and came in at $487,893. This is $48,000
more than May 2023. Special Purpose amount for May (orange in chart) was not available at the
time of report creation.
• Sales Tax by Sector: Positive percentages are increases over last year to date, negative are
decreases. Color shading is white for zero, green for positive and red for negative.
• REET Receipts - Fund 302 - $45,783 for the month which is 57.6% under budget for the month and
50.5% less than this month last year. It’s early for end of year projection, but it calculates to
$572,632 under budget. There were two sales over $1 million in unincorporated Jefferson County
this month which is the same as last year.
• Hotel/Motel Lodging Tax – Fund 125 - $41,252 this month which is 39% under budget and 71%
less than this month last year. Cumulatively, YTD is 22% under budget and 50% less than last
year. End of year projection is currently $160,910 under budget.
* May 2024 Hotel Motel and Transient State Share Sales Tax figures were available, and they were
higher than budget for the month. Preliminary May report is provided, and it shows year end projection at $117,000 under budget.
• DNR Timber Trust 1 – Amounts are distributed by the levy rates for the tax code areas where the
timber activity occurs. Amounts are shown for full years 2017-2024 with charts of distributions by levy, by fund/district and by district type.
Budget Reporting Software introduction by Judy Shepherd – Adoption of Gravity, a forward-facing
friendly budget book review option for the public, will also assist with monthly reporting.
Q2 Budget Appropriations due to BOCC 6/17/2024
Next Meeting is 07/17/24, 8:30 AM – no meeting 6/19 due to holiday.
Meeting was Adjourned by Chair Shepherd at 9:19am, moved by Stacie Prada, second by Mark
McCauley
Minutes submitted by Amanda Hamilton