HomeMy WebLinkAboutWORKSHOP re Fire Marshal Resource Funding JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley, County Administrator
FROM: Phil Cecere, Fire Marshal
Brian Tracer,Deputy Fire Marshal
DATE: August 5,2024
SUBJECT: Workshop and potential action for funding for Fire Marshal resources
STATEMENT OF ISSUE:
The Office of the Fire Marshal is a newly established division of the Department of Community Development
(DCD). The office is fully staffed with the recent hiring of a Deputy Fire Marshal. Currently however,the
office is short resources as it works to ramp up its various programs found in JCC 2.40.020. A full-time,
upfitted vehicle, other equipment and specialized software will be needed to fulfill these duties.
ANALYSIS:
After successful establishment of the Fire Marshal fee schedule, multiple programs are being implemented to
include annual commercial inspections, annual short-term rental inspections, addressing and road naming.
Currently, the Fire Marshal/Building Official is a certified building safety evaluator. The Fire Marshal and
Deputy Fire Marshal are active members in Jefferson County DEM as volunteers to respond in an after-
incident event and a stocked vehicle would be vital for response. Collaboration with Department of Natural
Resources for wildland fire investigations within the county is an ongoing effort. An area separate from the
passenger compartment is needed for soot soiled gear, PPE and potential evidence collection from fire
investigations. A crew cab pickup with a canopy meets these needs
The Fire Marshal proposes the purchase of a crew cab pick-up truck with a bed canopy. A crew cab allows
for additional dry storage for organization of files, notices, cameras, etc. Additionally, a crew cab allows for
maximum flexibility for confidential field interviews during investigations and conversion to multiple
passenger seating.
A truck that is nearing the end of service life from a county department(second life vehicle) was researched.
No viable prospects will be available for the foreseeable future. Grant opportunities have been exhausted and
possible prospects are contingent on eligibility upon completion of the County All Hazard mitigation plan.
Grant funding possibilities are forecasted at least a year out.
The cost is based upon the purchase of a 2024 F150 crew cab is expected to cost$49,653 through state bid.
Aftermarket equipment including canopy, bed organizer, decals, amber lights and provisions for future
Wage
communication equipment with upfitting costs is estimated at$18,290. All pricing has been tabulated using
state contracts or estimated by historical pricing through Fleet Services. The Ford F150 was selected after a
comparison of available vehicles by price, fuel economy and serviceability through Fleet Services. An
electric vehicle was considered for this use and was not selected for a variety of reasons. The estimated
service life on this vehicle would be 10 years, based upon expected mileage and service.
The estimated monthly rental rate from Fleet Services that includes service, fuel and replacement totaled
$851 monthly. Future needs for equipment and tools are intended to be funded through permit fees, DCD
budget and grants. A line item list for cost is attached.
Technology software for integration with the Tyler system used by Jeffcom including an inspection module
would total $7,599. The ongoing cost of this software will be funded by permit application fees once these
programs can be fully implemented. The ongoing technology maintenance fee would be funded by the
technology fee currently charged on permits.
Minimal gear including personal protective equipment to assist in investigation and inspection would total
$8,386. All in the total request is $83,928.
FISCAL IMPACT:
One-time cost is $83,928. Ongoing cost would be $10,212 annually for vehicle rent. Software maintenance is
budget neutral.
RECOMMENDATION:
Staff recommends the Board authorize the Fire Marshal to acquire a dedicated vehicle, upfit the vehicle, and
procure specialized software and other equipment. Staff also recommends that the Board commit to approving
budget in the 3`d Quarter appropriation cycle to cover the cost of these items.
REVIEWED BY:
7./v2
Mark McCa ey, County Administrator Da e
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