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HomeMy WebLinkAboutUS Imaging Inc Historical Document Image Enhancement and Indexing Systems - 080524 • Proposal to: Process Land Records from Previously Scanned Images with Document Indexing Services Presented to: Jefferson County Auditor 1820 Jefferson Street Port Townsend, WA 98368 Presented by: US Imaging, Inc. 400 S. Franklin Street Saginaw, MI 48607 www.us-imaging.com Eric Nejedly Rhonda Olson Western Account Manager Western Account Manager eneiedly(c�us-imaging.com rolson@us-imaginq.com (303) 319-9457 (989) 928-1599 May 24, 2024 Proposal#2021-06.013.04 EEEL-ESL (686) :xed • E£6L-ESL (686) =auoyd L098b IW 'Meul6e5 • 3aanS ulplue.14 •S oo- -oul '6ul6ewl sn Ja6eueW lun000y walseM uosio epuoy» -N-43)5) 'AIeJeowg •woo•bu!6ew!-snauosloJ Hew-a J0 6991-9Z6(686)Ileo aseald 'suollsenb Aue aney nog(;I -nog(y;lm 6uiJom of pJeNuo; moo' pue seo!Mas Jno luasad o; Ai1unpoddo ayl alepaldde am •aaJ;Jo;1!►loa.uoo IIlm am'xapu!JO a6ew! Aue pm paysgesun Jana s! 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Ieu!6u0 !!n; JIay; ;e sa6ew! drill ay; main 1!!m s;s!Ieloads 6u!xepu! s,6u!6ew! sn - /open pue xapu) stied elgnoa • ioafwd ay; ;o uo!;onpad !In; 6u!uu!Baq 6u16ew1 sn o;Loud loud ay;;o AoeJnooe xapu! ay; anwdde pue ma!naJ !um Aunoa—loud • bu!xepul;uawnooa 4 410 9 aged OZOZ'qZ can b0'£10'90-LZOZ ym'Aiunoo umejjer Jefferson County,WA 2021-08.013.04 May 24.2024 Page 6 of 11 Phase 1: Investment to Process Deed and Official Records from Raiffilm 36mm Rolls 99 Rolls © 1,200 Images per Roll = 118,800 Images 118,800 Images @ 10% Poor Quality Images = 11,880 Poor Quality 118,800 Images 400 Images per Gigabyte for Grayscale JPEG Format = 297 GB for JPEG' 118,800 Images @ 4,000 Images per Gigabyte for B&W TIFF Format = 30 GB for TIFF's Stage 2 118,800 Images @ $0.01 Per Image to Convert JPEG to B&W TIFF = $1,188.00 118,800 Images $0.03 Per TIFF to Remove Excess Borders* = $3,564.00 118,800 Images @ $0.035 Per TIFF to Single Inspect & Report Quality* = $4,158.00 118,800 Images 6/ $0.065 Per TIFF to Single Group & Index to 98% Accuracy = $7,722.00 118,800 Images @ $0.065 Per TIFF to Double Group& Index to 100% Accuracy = $7,722.00 1 Drive $250.00 Per USB Hard Drive, Copying = $250.00 40% 1 Shipment a $45.00 Per USB Hard Drive Shipment* = $45.00 $24,849.00 Stage 3 11,880 Poor Images @ 50.40 Per TIFF to Enhance & Replace Poor Quality* = $4,752.00 1 Drive $250.00 Per USB Hard Drive, Copying = $250.00 51% 1 Shipment c $45.00 Per USB Hard Drive Shipment* = $45.00 $5,047.00 Total Investment = $29,696.00 Inventory: Official Records 1-152; Deeds 168-176; Mortg 69-72; Misc 10 'Denotes cooperative pricing per Snohomish WA Contract. Jefferson County,WA 2021-08.013.04 May 24.2024 Page 7 of 11 Phase 2: Estimated Investment to Process Deed Records from Books Bound Books 85 Books 640 Pages per Book (Deed 1-85) = 54,400 images Mechanical Books 18 Books (gZ 640 Pages per Book (Deed 86-102) = 11,520 images 65 Books @ 640 Pages per Book (Deed 103-166)-Photostat = 41,800 Images 107,520 Images © 20% Poor Quality Pages = 21,504 Poor Quality 65,920 Images © 45% Multiple Documents per Page = 29,664 Multi-Docs 41,600 Images © 10% Dual Polarity/Marginal Notations = 4,160 Dual Polarity 107,520 Images @ 400 Images per Gigabyte for Co or/Grayscale JPEG Format = 269 GB for JPEG's 107,520 Images @ 4,000 Images per Gigabyte for B&W TIFF Format = 27 GB for TIFF's Staoe 2 65,920 Images c $0.015 Per Image to Convert JPEG to B&W TIFF" _ $988.80 41,600 Images 41,4 $0.02 Per Image to Cornett JPEG to B&W TIFF -Photostat' - $832.00 107,520 Images © $0.03 Per TIFF to Remove Excess Borders' = $3,225.60 107,520 Images @ $0.035 Per TIFF to Single Inspect& Report Quality' = $3,763.20 29,864 Images © $0.03 Per 11FF to Single Duplicate Multi-Doc Pages' = $889.92 137,184 images @ $0.065 Per TIFF to Single Group&Index to 98%Accuracy = $8,916.96 137,184 Images © $0.065 Per TIFF to Double Group& Index to 100%Accuracy = $8,916.96 1 Drive @ $250.00 Per USB Hard Drips, Copying'(Incl. in Phase 1) _ $0.00 74% • 1 Shipment @ $45.00 Per USB Hard Drive Shipment' (Incl. in Phase 1) - S0.00 $27,533.44 Stage 3 21,504 Poor images © $0.40 Per TIFF to Enhance& Replace Poor Quality' = $8,601.60 59,328 Images c $0.04 Per TIFF to Mask Unwanted Documents' = $2,373.12 4,160 Images a $0.04 Per TIFF to Reverse Dual Polarity' _ 5166.40 4,160 Images © $0.04 Per TIFF to Reverse Marginal Notations" = $168.40 1 Drive © $250.00 Per USB Hard Drive, Copying' (Incl. in Phase 1) _ $0.00 31% 1 Shipment © $45.00 Per USB Hard Drive Shipment'(Incl. in Phase 1) _ $0.00 $11,307.52 Total Investment = $37,020.16 'Denotes cooperative pricing per Snohomish WA Contract. Jefferson County WA 2021-06.013.04 May 24,2024 Page 8of11 Phase 4a: Estimated Investment to Scan High Priority Various Record Books On-Site - Highlighted in Yellow on subsequent page. Bound Books 20 Books @ 640 Pages per Bound Book = 12,800 Images Mechanical Books 12 Books @ 643 Pages per Mechanical Book = 7,680 Images 1 Books @ 640 Pages per Photostat Book = 640 Images 21,120 Images @ 20% Poor Quality Pages = 4,224 Poor Quality 20,480 Images @ 45% Multiple Documents per Page = 9,216 Multi-Dots 640 Images @ 10% Dual Polarity / Marginal Notations = 64 Dual Po'ari:y 21,120 Images @ 400 Images per Gigabyte for Color/Grayscale JPEG Format = 53 GB for JPEG's 21,120 Images @ 4,000 Images per Gigabyte for B&W TIFF Format = 6 GB for T1FF's Stage 2 20,48C Images @ $0.015 Per Image to Convert JPEG to B&VJ TIFF` = $307.20 64C Images C $0.02 Per Image to Corned JPEG to B&W TIFF - Photostat* = $12.80 21,120 Images u $0.03 Per TIFF to Remove Excess Borders' = $633.60 21,120 Images @ $0.035 Per TIFF to Single Inspect& Report Quality` = $739.20 9,216 Images @ $0.03 Per TIFF to Single Duplicate Multi-Doc Pages* - $276.48 30,336 Images @ $0.065 Per TIFF to Single Group & Index to 98% Accuracy = $1,971.84 30,336 Images @ $0.065 Per TIFF to Double Group& Index to 100% Accuracy = $1,971.84 1 Drive @ $250.00 Per USB Hard Drie, Copying' (Intl. in Phase 1) _ $0.00 71% 1 Shipment @ $45.00 Per USB Hard Drive Shipment* (Incl. in Phase 1) _ $0.00 $5,912.96 Stage 3 4,224 Poor Images @ SO 40 Per TIFF to Enhance & Replace Poor Quality' _ $1,689.60 18,432 Images @ 50.04 Per TIFF to Mask Unwanted Documents` = $737.28 64 Images © $0.04 Per TIFF to Reverse Dual Polarity* _ $2.56 64 Images @ $0.04 Per TIFF to Reverse Marginal Notations' = $2.56 1 Drive @ $250.00 Per USB Hard Drive, Copying' (Intl. in Phase 1) _ $0.00 29% 1 Shipment @ $45.00 Per USB Hard Drive Shipment' (Intl. in Phase 1) _ $0.00 $2,432.00 Total Investment = $8,344.96 `Denotes cooperatwe pricing per Snohomish WA Contract. Jefferson County,WA 2021-06.013.04 May 24,2024 Page 9 of 11 Phase 4a: Various Other Records Inventory Records Series No.of Volumes Volume Nos. Start Date End Date Road Waivers&Quit Claims 1 1 1908 1944 Adjusted Service Certificates 1 no vol.# 1925 1925 Birth Register 1 no vol.# 1891 1931 Chattel Liens Index 1 1 1916 1947 Chattel Mortgage Index 2 1,1 1889 1947 Chattel Mortgage Record 5 2-6 1882 1967 Conditional Sales Index 2 1, no vol.# 1904 1928 Conditional Sales Record 1 1 1893 1937 County Commissioners' Proceedings Regarding School Lands 1 1 1863 1893 Death Register 1 no vol.# 1891 1906 Delinquent Tax Sale Record 1 1 1889 1890 Land Register of Titles 1 1 1916 1959 Leases&Contracts 9 1-9 1861 1965 Levies Record 2 1-2 1893 1905 Liens& Bonds Record 1 1 1860 1888 Liens on Logs [etc.] Record 3 2-4 1890 1965 Liquor Permit Applications 2 1-2 1916 1917 Marriage Certificates 2 1, no vol.# 1853 1890 Marriage License Index 1 no vol.# 1853 1888 Marriage Licenses 1 1 1853 1884 Mechanics&Other Liens 2 1-2 1882 1926 Mining Claims Record 9 1-9 1897 1965 Mining Record Index 4 1-4 1897 1985 Miscellaneous Recorded Documents 9 2-10 1877 1967 Mortgage Records Index 4 1-4 1857 1928 Oaths of Office Official Bonds and Oaths 1 1 1884 1927 Oyster Claims Record 1 1 1890 1890 Patents 5 1-5 1885 1950 Powers of Attorney 3 2-4 1902 1965 Special[School District] Election Records 1 no vol.# 1913 1955 Tide Lands and Shore Lands Appraisal Record 2 no vol.#s 1891 1895 Jefferson Co.mty,WA 2021-06.013.04 May 24, 2024 Page 10 of 11 Phase 6: Estimated Investment for Expanded Indexing of Deed and OR Records(1857-1981 -Through AFN 273750) Deeds&Official Records Handwritten Documents = 50,000 Docs Typed Documents = 200,000 Docs Additional Document Indexing 50 000 Documents @ $1.05 Per Handwritten Document to Double Pass Index = $52 500.00 200 000 Documents @ $0.69 Per Typed Document to Double Pass Index = $138,000.00 1 Drive @ $250.00 Per USB Hard Drive, Copying' _ $250.00 1 Shipment @ $45.00 Per USB Hard Drive Shipment* _ $45.00 Total Investment = $190,795.00 'Denotes cooperative pricing per Snohomish WA Contract. Fields to be Indexed-Official Records: - Book-Page#(Stage 2) - Document# (Stage 2) - Grantor(s);Grantee(s) - Recording Date - Document Type Jefferson County,WA 2021-06.013.04 May 24,2024 Page 11 of 11 ACCEPTANCE AND AUTHORIZATION: Where applicable US Imaging has applied cooperative pricing to match Snohomish WA Contract(RFP#23-4006BC). All services and prices are valid until July 17, 2024, unless otherwise extended and agreed upon by US Imaging and the County. The proposed quantities above are estimated, invoiced quantities will be actual. Invoices will be issued at the completion of each Stage or Hard Drive shipment. All hard drives, images, and indexes are the exclusive property of the County. US Imaging will not reproduce or distribute Jefferson County images and/or indexes to any other entity without the County's express permission. Jefferson County may designate acceptance of this proposal by signature of a duly authorized officer of the company. Total costs for initial implementation and ongoing costs have been described herein. During the term of this agreement, US Imaging, Inc. agrees to extend quoted per item prices, terms and conditions to all Government Agencies that may benefit from Cooperative Purchasing as applicable by their local and state regulations. In exchange for products and services outlined in this proposal, Jefferson County agrees to pay US Imaging, Inc. the total amount due within 30 days from the date of invoice. Any amounts outstanding will be assessed a finance charge of 1.5% per month on the unpaid balance. US Imaging also reserves the right to collect monies owed in the event of nonpayment and recover any and all legal fees in addition to the unpaid balance. Accepted by: Accepted by: Brenda Huntingford Rhonda Olson County Auditor Western Account Manager Jefferson County US Imaging, Inc. 1820 Jefferson Street 400 S. Franklin Street Port Townsend, WA 98368 Saginaw, MI 48607 7;Signature: ! Signature: (i 4a Date: [ 'fLa 3). Z&24/ Date: Mav 24. 2024 Please Check the Approved Phase(s): I/ Phase 1: Process Deed& Official Records from Rolls (Stage 2-3) = $29,696.00 V Phase 2: Process Deed& Mortgage Books (Stage 2-3) _ $37,020.16 V Phase 4a: Process High Priority Various Record Books (Stage 2-3) = $8,344.96 iJ Phase 6: Additional Document Indexing = $190,795.00 Total Estimated Investment . $266.666.12 INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT This Agreement is made by and between JEFFERSON COUNTY, and SNOHOMISH COUNTY, both public agencies of the State of Washington within the meaning of RCW 39.34.020(1) (collectively the "Parties" and, individually, a "Party''). WHEREAS, Chapter 39.34 RCW. the Interlocal Cooperation Act, provides for interlocal cooperation between governmental agencies; and WHEREAS, each of the Parties desires to utilize the other Party's competitively awarded contracts when it is consistent with those awards and applicable law and when it is in their individual interest; NOW, THEREFORE, the Parties agree as follows: 1. Each of the Parties from time to time goes out to public bid or undertakes other competitive solicitations and then contracts with vendors and service providers to purchase supplies, materials, equipment, and services. 2. Each of the Parties hereby agrees to extend to the other Party the right to purchase pursuant to such bids and contracts to the extent (a) permitted by applicable law and (b) agreed upon between the awarding Party and its bidders, contractors, vendors, suppliers or service providers. 3. Each Party shall comply with all applicable laws and regulations governing its own purchases. 4. A Party purchasing from one of the other Party's contracts shall pay the bidder, contractor, vendor, supplier, or service provider directly in accordance with its own payment procedures for its own purchases. 5. This Agreement shall create no obligation on either Party to purchase any particular good or service from the other Party's contracts, nor shall it create any assurance, warranty, or other obligation on either Party to supply to the other Party any good or service through contracts awarded by it. 6. Each Party will indemnify and hold the other Party harmless as to any claim arising out of its negligence in the use of this Agreement. 7. Any purchase made pursuant to this Agreement is not a purchase from either of the Parties. The Party awarding a contract shall not be responsible or liable for the performance of the bidder, contractor, vendor, supplier, or service provider. No obligation, except as stated herein, shall be created between the Parties or between the Parties and any applicable bidder or contractor. INTERGOVERNMENTAL COOPERATIVE Page 1 of 2 PURCHASING AGREEMENT July 2013 8. No separate legal or administrative entity is intended to be created pursuant to this Agreement. Nothing in this Agreement shall be construed to render the Parties partners or joint venturers. 9 Both Parties agree that they shall not discriminate against any person or vendor on the grounds of race, creed, color, religion, national origin, sex, sexual orientation, age, marital status, political affiliation or belief, or the presence of any sensory, mental or physical handicap in violation of the Washington State Law Against Discrimination (Chapter 49.60 ROW) or the Americans with Disabilities Act of 1990, as amended (42 U.S.C. § 12101 et seq ) or another applicable state, federal or local law, rule or regulation. 10 The Purchasing Manager of Snohomish County and the County Administrator of Jefferson County shall be the representatives of the Parties for purposes of carrying out the terms of this Agreement. 11. This Agreement will become effective upon execution by the parties and either. (a) filing of the Agreement with the appropriate County Auditor, or (b) listing of the Agreement by subject on the public agency's web site as provided in RCW 39.34.040. 12. This Agreement shall continue in force until terminated by either Party, which termination may be effected upon receipt by one of the Parties of the written notice of termination of the other Party. 13. In the event of termination of this Agreement, any goods or services acquired by either Party pursuant to the terms of this Agreement shall remain the property of the purchasing Party. 14. This Agreement constitutes the entire Agreement between the Parties as to its subject matter. SNOHOMISH COUNTY I COMMISSIONERS OCOUNTY BOARD OF /1n) CAAV By: S. g12 b-re oft ileitis'6.I strIii County Executive -r. Kate Dean, Chair fctOW/ rt5 pje, DATED: , 2024 DATED: MO Y CA f3 , 2024 A�roy i a q'f?m only: j, � f J/ �./-/'� 05/07/2024 Melissa Pleimann, Date Civil Deputy Prosecuting Attorney INTERGOVERNMENTAL COOPERATIVE Page 2 of 2 PURCHASING AGREEMENT July 2013 £l.0Z 4I n r 1N314,139HOV JNISVH32ifld z;o z abed 3A11VH]d000 1VIN INN213AOO2i31N1 E8I-tZ uo11oW M10/J OVJ PL90-17ZOZ #irJ3 PZOZ!llc paAwddy A1NO 3Sn lOkfOD bZOZ a31ya bZOZ i 031V0 J ID JIG 43Auroax3 J!eya 'ueea aley{ uia01 uax anllnoaxd Alunoa A8 LS GEOI .O SO'Mr ale('ua>{ 'ulai)f �x'walx AQ pau6.s A1pn6,0 • S2J3NOISSIWINOO dO a2IVO8 AINf1O0 NOS3dd3r AiNfO0 HSIWOHONS ..,aaew loalgns si! o1 se sailed ayl ueaMleq luawaaJ6y aJ11ua ayl salnmsuoo luawaaJ6y siyl �l A1Jed 6u!seyoJnd ayl ;o AvedoJd ayl uiewe Keys luawaaJ6y s!yl;o swjal ayl of luensand AlJed Jaylla Aq paJlnboe seo!AJes Jo spoo6 Aue luawaaJ6y s!yl;o uo!leuIWJal;o !lane ay) ul E 6 Jaylo ayl;o uoileu!wJal;o aollou ualli3M a41;o saIlJed ayl;o auo Aq ldiaoaJ uodn paloajja eq Aew uoileu!wjal goIIM ',cued Jayl!a Aq paleuiwJal !pun aoJo; ui enuquoo !legs luawaaJ6y siyl -Z6 •0170.b£*6£M32.1 ul peP!A0Jd se eps gam s,Aoue6e oilgnd ay1 uo loalgns Aq luawaaJ6y agl;o 6u!lsll (q) Jo 'Jollpny A1un00 aleudoidde ay1 yl!M luawaaJ6y a4; ;0 6u!!!; (e) Jape pue seglJed aql Aq uognoexe uodn aniloaJJa awooaq luawaaJ6y siyl -l 4ueweaJ6y s'gl jo swial ayl lno 6uiAJJeo;o sasodJnd Jot sallied ay1 Jo sanileluasaJdaJ ayl eq !legs Alunoa uosJe er;o JoleJls!uiwpy AlunoO ay1 pue Aluno3 ysiwoyouS ;o Ja6euen 6ulsey3Jnd a 1i Ol uo!leln6eJ Jo alru 'Me! wool Jo leJapa; 'awls elgeoildde Jayloue Jo (•bes 1a (Oln § .O•S'fl Z') Papuawe se '0666 10 log sail!lIgesia y11M sueouawy ayl Jo Mal 09.61P Jeldey0? uolleu!wuosl0 lsuie6y Mei ale1S uol6u!yseM ayl;o UOileloin u! deo!puey leo!sAgd Jo Ieluew 'AJosues Aue;o eouese d ayl JO ';ailaq Jo uoile!l!11p leo!1!lod 'snlels IelIJew '96e 'uoileluauo lenxas `xas 'ui6uo leuoileu •uoi6ilaJ 'Jo1oo 'paaJo '90EJ;a spunoJ6 ayl uo Jopuan Jo uosJed Aue lsule6e aleuiwuoslp to J Ileys Aayl ley! aaJ6e Sa!1Jed ylog .6 •sjejrluan luiol JO sJeulled salIJed ayl Japuei of panJlsuoo eq Heys :uawaw6y u! 6u!yloN luawaeJ6y slyi of luensJnd paleaJ3 eq of papualu! SI Al!lua an!leJls!u!wpe JO 1e6a1 aleJedes oN •g SNOHOMISH COUNTY COUNCIL Snohomish County, Washington MOTION NO. 24-183 AUTHORIZING AN INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT WITH JEFFERSON COUNTY WHEREAS, Chapter 39.34 RCW authorizes two or more public entities to enter into agreements with one another for joint or cooperative action; and WHEREAS, Jefferson County and Snohomish County have determined there are opportunities for efficiency and effectiveness of taking advantage of contracts for the procurement of supplies, materials, equipment. and services competitively awarded by each agency: and WHEREAS, SCC 3.04.220 allows for cooperative purchasing when the best interests of the county would be served; and WHEREAS, SCC 3.04.220 requires agreements for intergovernmental cooperative purchasing be awarded and approved by Council; NOW, THEREFORE, ON MOTION, the County Council approves and authorizes the County Executive to sign the Intergovernmental Cooperative Purchasing Agreement with Jefferson County. PASSED this 1S' day of May, 2024. SNOHOMISH COUNTY COUNCIL Snohomish County, Washington �y ncil Chair ATTEST: VieielAALAA Deputy Clerk of the Council PIGGYBACK PURCHASING AGREEMENT This Piggyback Purchasing Agreement ("this Agreement") is between Jefferson County, a Washington state political subdivision and municipal corporation ("County"), and U.S. imaging, Inc. UBI Number 603384605 a Corporation, having its principal offices at 400 S. Franklin Street, Saginaw,MI 48607("Contractor"). RECITALS WHEREAS, pursuant to Chapter 39.34 RCW, a government agency may use the contract of another public agency as defined by RCW 39.34.020 ("Host Agency") for purchase of goods, services, public works, and the like (collectively "Purchases") pursuant to an interlocal cooperative agreement with the Host Agency if that agency has complied with its competitive purchasing and solicitation requirements when procuring such Purchases. This process is referred to as a "Piggyback Purchasing." WHEREAS, after complying with its competitive purchasing and solicitation requirements, the Host Agency executed Intergovernmental Cooperative Purchasing Agreement for digitizing cropping and indexing permanent recording records on May 13, 2024, with Contractor (U.S. Imaging, Inc."). attached hereto as Appendix A,and incorporated herein by reference. WHEREAS, on May 13, 2024, County executed an interlocal cooperative agreement with Snohomish County, which authorizes Piggyback Purchasing and is attached as Appendix B. WHEREAS, County and Contractor desire to enter into this Agreement for the purpose of: (i) acknowledging a cooperative contractual relationship under the Master Contract, (ii) establishing the terms and conditions by which Contractor may provide County with services or purchases identified in the Master Contract. AGREEMENT NOW, THEREFORE, in consideration of the foregoing recitals which are incorporated herein by reference, the following mutual covenants and conditions, and any other good and valuable consideration the receipt and sufficiency of which are hereby acknowledged, County and Contractor agree as follows: 1. Master Contract. Contractor affirms and ratifies the terms and conditions of the Master Contract with the host Agency and agrees to provide the Purchases consistent with the Master Contract for County until all aspects of the Purchases are completed. Contractor further agrees that for the purposes of interpretation and enforcement of the Master Contract the term "Jefferson County" shall be substituted for the term for the Host Agency throughout the Master Contract, including for purposes of insurance and indemnification. Any rights, duties, or obligations the I Iost Agency has under the Master Contract shall inure to the benefit of County, and any rights, duties, or obligations Contractor has under the Master Contract shall inure to the benefit of Contractor. •luauaaaJBy snp aapun paaapuaa aq of saal.vas aril of alquallddn 'suotleln8aa pun saaunutpao 'smut luaol pun 'aln1s 'IuaapaJ II' ti!m Aldutoa pun a&rasgo AlIn1gIlpl luauuaaiBV sptl Aq palpldtuafuoa saa!Aaas alp Bu!uuoJaad u! `hugs aofapaluoJ •sMn•1 gllm aauutldtuo: •L •Afuno) uosaaJJa f aoJ uoi3utgsly Jo aims aql Jo lanoD aouadns all Jo uolloipstanf 1nuos.iad all 01 sluasuoa Agaaaq aolapriuo3 •uol.Butgsnm Jo afe1S all Jo smut all tlilm aauppaoaon ut fano j aalaadns ails Jo suo!slaap tans urouu lmadde Jo into aqi annq sawed aril lucll pure mu! uo15utgspm Jo uoneollddn Aq panlosaa aq hugs suo!lsanb i1p mtp aaJSn sabred aqj •Aluno) uosaaj,ai• aoJ umBunisusk Jo awls aqi Jo iano j aouadns ag1 u! palulltu! aq hugs uollap left! 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Bulaalstutmpu aoJ alglsuodsaa aq 11egs `moll palpa!sap se `3A9e1UOSaadaa 1aea1UOa sMind gang •aatfoM •S •aauaaaloa Aq pa1PJOdaoau! pun pagonnn s!galgm `(uoi w.suadtuoj) u xtpuaddv u! u! pattpout aq Autu se A1uno3 aoJ iaealuo7 a01snys all ut paa!nbaa st 1uatuaaJAV s!g1 aapun pled aq 01 u0!lpsuadtuoa urnuttxutu aq j, •uognsuadtuo) •tr •aauaaajaa Aq paipaodaoaut pun patanfln s! go!g.M `01aom Jo adoos) J xlpuaddv u! u! pat!potu aq Anut sn A1uno7 aoJ laua1uo3 aaisnyAl aqi u! paatnbat *!tom all uuolaad lints a0fapaluoD .11om Jo adoas •patlini Agaaag s! amp anllaaJJa aqi of aoud aolaua1uo3 Aq patuaojaad )laom Aud •papuafxa ao palpuntual ssalun `LZOZ `Z bunuef lllun lama u! utnutaa pup IZOZ `Z Aapnunf uo anl1aaJJO aq lings luatuaaanb s!Uj •luatuaaaV Jo tuaaJ, •Z 8. Independent Contractor. Contractor and County agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Contractor specifically has the right to direct and control Contractor's own activities, and the activities of its subcontractors, employees, agents, and representatives, in providing the agreed services in accordance with the specifications set out in this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded County employees by virtue of the services provided under this Agreement, including, but not limited to: retirement, vacation pay; holiday pay; sick leave pay; medical, dental, or other insurance benefits; fringe benefits; or any other rights or privileges afforded to Jefferson County employees. County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Contractor,or any employee of Contractor 9. Public Records Act. Notwithstanding the provisions of this Agreement to the contrary, to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, as may hereafter be amended, Contractor agrees to maintain all records constituting public records and to produce or assist County in producing such records, within the time frames and parameters set forth in state law. Contractor further agrees that upon receipt of any written public record request, Contractor shall, within two business days, notify County by providing a copy of the request per the notice provisions of this Agreement. 10. Severability. Provided it does not result in a material change in the terms of this Agreement, if any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be affected and shall be enforceable to the fullest extent permitted by law. 11. Implied Terms. Each provision of law and any terms required by law to he in this Agreement are made a part of this Agreement as if fully stated in it. 12. Precedence. The Contract documents consist of this Contract and its appendices and exhibits. In the event of a conflict between or among the Contract documents, the order of precedence shall be this Contract, then the appendices and exhibits. 13. Counterparts/Electronic Signature. The parties agree that separate copies of this Agreement may be signed by each of the parties and this Agreement shall have the same force and effect as if all the parties had signed the original. The parties agree that facsimile and electronic signatures shall have the same force and effect as original signatures. 14. Non-Exclusive Agreement. County may at its discretion enter into multiple agreements to obtain the same or similar services that arc the subject of this Agreement or may have its own employees perform the same or similar purchases contemplated by this Agreement. - (39Vd 1XIN 311.E NO HdaddV sami.l.v'Nois) •tae of uodmd /Cag1 got4M JoJ ,Cued aqt pun auluB!s uosiod otp Jo Jingaq uo sluawl!wwoo$u!pu!q scum) Ilu tip:" u'5ts ,tags tuogm Jo; ,Cued otp Jo Jirtiaq uo luawaaJN s1it alnaaxa o1 A1!Jogine pue JoMod iinJ aq1 aneg ,tog) legt `,Cued aaglo ate of siuw.mM Mopaq ,Cued pug •uopuzuogtnv "61 •pooJ9e astnuaglo ssaiun`And'Ru!gsluanJ agl Jo "{uadoJd ag) u!etuaa ll!M `Hued Jotpo alp of luawaat y srgt o1 Ailed auo Aq pags!tunJ `um!potu Cue u! `sluaumoop Jogio puu spJooaJ 'poniosai uaaq aneg spaooaI ogi u!nioAu! s'Ru!puUJ l!pne JO `stoma `uo!1e11!1ti lie P1' pauremaa aq Bugs spioo u ate `pound.m X (9) x!s agi,}o uo!tendxa alp a.toJog pope's s! ppnu Jo tu!ep `uo!W !tt_i i(ue Ji •po!aod sup Suunp sieualew asap au!turxa o1 1117u aql pun ssaaae pry anuq hugs so!ued alp Sq pazuoglnu .Cinp suosaad Aue pue `Joupny AiunoD uosiaJJar ag1 `sJoupne puapaJ =Joupny awls otp Jo ontiJO ag,L •luaulaal a Jo uotlpitdxa Ja1Je sma )(Is JOJ paululaa aq !pm iuowoaBy sot of luunalaa ieualuw.tagto puu `sluaumoop `spaooaJ `s)looq Ilb' 'Mei nq pazuoglnu os sie!oJJo leJopoj pue `Jo1!pny ow1S 041 Jo anIJJO alp 'Aped Jogpo Aq pazuoglne Ainp puuosaad Jaw `sa!ued Tog Jo lauuosaad rfq ppnu Jo matnaJ `uotloadsu! 01 loalgns aq ins spJooat asogi_ •luowoolOy stgi uuojiod o1 Jag1!a Aq papuadxo slson loaatpu! pue 1oa1!p lie papal lipadotd pun .%tpuatogJns legs aauap!na Jotpo pup sluawnaop `sptooaJ `s)iooq tuelutew hugs .sued peg •spiooaj Jo aoueuoluteini -8 I •JuloeJiuoJ pue rtiuno7 gtoq Aq pouR!s luawnitsu! uappm Aq nluo papuaute aq AMU 1uawaai2V sigJ, •luawaaigd sp.') Jo uo!leoplpow 'LI •luawoOJSV stglJo suotl!puoa puu suual aq1 Jo lie o1 saw& puu luawaaJ2y slgl sldaoou `JopeJluo3 Aq paluwgns le!aaletu 2utuoddns otp pue `iesodoid sit u! pau!eluoo sluawaaau pue `slueuonon `satluPJJpm `suo!eivasaadal `sluawalels lle sldope puu sap!leJ JotoeJ1uo7 •luawaa1ilV s!q1 Jo adoos otp utgpM A1uno3 Aq 'pm Jo uafum Jaglagn `sluowooi2e puu `suo!1e!lofou `suo!ssnnstp `suopewasatdaJ snoauulintu!s Jo Jotad jig sapas1adns luawaaJOV s!gs •apew uaaq set! luawaaXXy snp to pou!eluoo 1CissoJdxo iou astwoid Jo uotieluosaudai ol\l •ieao JO uoiluM sluawaaJilp Jo `suo!teluasaJdaJ `suopepo2au Joud iip sapasJadns pue JototuluoD puu Aluno) uaaMtaq luawaaBy poleJgolu! pue o1!1uo aqi sivasaJdou t puappe Jo sluautgoene tiwn Jagia2ol luawaa. V spa •luawaaJSv pap3J2alui •91 •Jogio5ot peal aq pegs louJluo3 Jaisuyyi aql pue luawaai y sttp Jo suo!s!Aoad aq1 uogi `tn!guoo laaaip u! lou ale luowooJ3y sup Jo suo!s!noad aq1 J1 •i1eAaJd pegs lunwaaBV sp.!)Jo suo!s!noJd ag1 `1ap1luo3 Jalsnw aql pue luawaaJBV s!qt Jo suots!noJd aq1 uaaM1aq .Couols!suoou! Jo lo!IJuoo 1Cue Jo Juana agl tti •lo!utioD Jo iuoAI •S JEFFERSON COUNTY WASHINGTON U.S. IMAGING, INC. Board of County Commissioners Jefferson County, Washington B` Approved Telephonically c/2`f Fly: Kate Dean. -hair Date Signature By: & S 12 y Name: Gres n icrtoii_Ciimrnissioner Date 8/� 2 Title: By: �� Y Heidi Eisenhour,, i3t�}c�*,,Date SEAL: aMMiQ.• coy- Dale: ,� ATTEST: '; a`• '? �' %c�'ASHINC"," • CA ke,„ (......„ Carolyn GaH'oway, CMC Date Clerk of the Board Approved asfto formmnly: O. 7/25/2024 Philip C. Hunsucker. Date i Chief Civil Deputy Prosecuting Attorney JEFFERSON COUNTY WASHINGTON U.S. IMAGING, INC. Board of County Commissioners Jefferson County, Washington Approved Telephonically abet,�By: S zy By: 4a-71 Kate Dean, hair Date Signature C'> By: C/2 tf Name: >'f11uu rio ys Gre t erton, ComMissioner Date By: 8 fc/2� Title: Cb/Lfi�uGf' Heidi EisenhourA �t%,pate SEAL: eri /z6z �� .•oMMiss�• cp''-. Date: /�I y • .4te: = ATTEST: , •'••• :' ��''•.�q SH ING ��•�• tue e. Carolyn GalYoway, CMC Date Clerk of the Board Approved as to form only: 7/25/2024 Philip C. Hunsucker, Date Chief Civil Deputy Prosecuting Attorney -Satoh, ooH aq; iuno3 uaan�afl auatuaaad IsauL.ia;ul J.iasul .I.N31'M 1119V '1VJ0'12i:4.LNI —8 XI(I Iddd APPENDIX C - SCOPE OF WORK No Change from Master Contract, Unless Discussed Below. c z g O F C Q 1 Iu E Q U 0 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of Commissioners FROM: Brenda lluntingford, Auditor DATE: August 5,2024 RE: AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN US IMAGING, INC AND JEFFERSON COUNTY AUDITOR STATEMENT OF ISSUE: Jefferson County has digitized and indexed recorded documents from 1981 to the present. The Jefferson County Auditor would like to digitize images of Deeds, Official Records and various other Records dated 1890 through 1981 to complete these series of documents. US Imaging, Inc has an unparalleled combination of county expertise, proven processes, and state of the art technology to provide the highest quality images and indexes possible. Jefferson County has entered into an Intergovernmental Cooperative Purchasing Agreement with Snohomish County that allows us to "piggyback" on the contract with US Imaging, Inc. US Imaging, Inc will Crop, Inspect, Group, Index,Verify and Import these records into our Recording System. This project would complete the entire Deeds and Official Records making them available to the public through our Document Search website. ANALYSIS: The purpose of the agreement is to have all Deed and Official Records digitized, indexed and uploaded to the Recording Department software. Supporting attachments: Contract: Snohomish County and US Imaging Approved Intergovernmental Cooperative Purchasing Agreement: Snohomish and Jefferson Counties US Imaging Request for Proposal Submission FISCAL IMPACT: Estimated amount$265,856.12 RECOMMENDATION: That the Board of County Commissioners approve the attached Proposal from US Imaging, Inc. 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