HomeMy WebLinkAboutRESOLUTION re FBRB-RCO Grant for Center Rd Department of Public Works
O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Mark McCauley, County Administrator
From: Monte Reinders, P.E., Public Works Director/County Engineer
Agenda Date: August 12, 2024
Subject: FBRB-RCO grant application resolution for:
Center Road MP 3.23 Fish Barrier Culverts Removal Planning
(Design and Permitting Phase)
Statement of Issue: In 2023 Public Works applied for a Fish Barrier Removal Board
(FBRB) grant for design and permitting phase costs for a culvert or bridge structure to
replace two existing fish passage barrier culverts at Center Road MP 3.23 (Chimacum
Creek). The project was not initially selected for funding but the grant program has
since received turn-back funding which has now been made available to Jefferson
County. WA-Recreation Conservation Office (RCO) manages the FBRB grant process and
requires resolutions with grant funding applications. In order to take advantage of this
funding the previous resolution needs to be updated.
Analysis/Strategic Goals/Pro's Et Con's: The existing culverts exhibit deterioration and
need to be replaced with a new culvert or bridge that is not a barrier to fish passage.
The State Legislature funds this competitive process for local agencies to systematically
remove fish barriers on local roads.
Fiscal Impact/Cost Benefit Analysis: The estimated project costs and funding are
shown in the table below:
Project Description Phase 24-29 TIP FBRB Grant NFPP Grant Total
Project # Funds (85%) Funds (15%) Est. Cost
Center Rd. MP 3.23 PE 31 $504,900 $89,100 $594,000
Culvert Replacement
Recommendation: Public Works recommends that the Board adopt the required
resolution and return a signed copy to Public Works Office for inclusion with the grant
application.
Department Contact: Mark Thurston, P.E. Project Manager, 385-9242.
Reviewe By: /� (A
/j1
Mark McCain County Administrator � Date
STATE OF WASHINGTON
COUNTY OF JEFFERSON
In the matter of: x
Applying for FBRB grant funding for the x RESOLUTION NO.
Center Road MP 3.23 Fish Barrier Removal x
RCO Project #21-1413 P
This resolution/authorization authorizes the person(s) identified below (in Section 2) to act as the
authorized representative/agent on behalf of Jefferson County and to legally bind Jefferson County
with respect to the above Project(s) for which we seek grant funding assistance managed through the
Recreation and Conservation Office (Office).
WHEREAS, grant assistance is requested by Jefferson County to aid in financing the cost of
the Project(s) referenced above;
NOW, THEREFORE, BE IT RESOLVED that:
1. Jefferson County has applied for or intends to apply for funding assistance managed by the
Office for the above "Project(s)."
2. Jefferson County authorizes the following persons or persons holding specified
titles/positions (and subsequent holders of those titles/positions) to execute the following
documents binding our organization on the above projects:
Grant application (submission
thereof)
Project contact (day-to-day
administering of the grant and
communicating with the RCO)
RCO Grant Agreement
(Agreement)
Agreement amendments
Authorizing property and real estate
documents (Notice of Grant, Deed
of Right or Assignment of Rights if
applicable). These are items that are
typical recorded on the property
with
the county.
Mark Thurston, Engineer IV, Project Manager
Mark Thurston, Engineer IV, Project Manager
Eric Kuzma, Asst. Public Works Director /
Engineering Services Manager
Jefferson County Board of County Commissioners
Monte Reinders, P.E
County Engineer
Monte Reinders, P.E
County Engineer
Public Works Director /
Public Works Director /
The above persons are considered an "authorized representative(s)/agent(s)" for purposes of the
documents indicated. Jefferson County shall comply with a request from the RCO to provide
documentation of persons who may be authorized to execute documents related to the grant.
3. Jefferson County has reviewed the sample RCO Grant Agreement on the Recreation and Conservation
Office's WEB SITE at: htt�s Urea.wa.govltivp-contenUuploac1s1201910dISampleProjAgreement.pdf We
understand and acknowledge that if offered an agreement to sign in the future, it will contain an
indemnification and legal venue stipulation and other terms and conditions substantially in the form
contained in the sample Agreement and that such terms and conditions of any signed Agreement shall be
legally binding on the sponsor if our representative/agent enters into an Agreement on our behalf. The
Office reserves the right to revise the Agreement prior to execution.
4. Jefferson County acknowledges and warrants, after conferring with its legal counsel, that its authorized
representative(s)/agent(s) have full legal authority to act and sign on behalf of the County for their assigned
role/document.
5. Grant assistance is contingent on a signed Agreement. Entering into any Agreement with the Office is
purely voluntary on our part.
6. Jefferson County understands that grant policies and requirements vary depending on the grant program
applied to, the grant program and source of funding in the Agreement, the characteristics of the project,
and the characteristics of our organization.
Jefferson County further understands that prior to our authorized representative(s)/agent(s) executing any of
the documents listed above, the RCO may make revisions to its sample Agreement and that such revisions
could include the indemnification and the legal venue stipulation. Jefferson County accepts the legal
obligation that we shall, prior to execution of the Agreement(s), confer with our authorized
representative(s)/agent(s) as to any revisions to the project Agreement from that of the sample Agreement.
We also acknowledge and accept that if our authorized representative(s)/agent(s) executes the Agreement(s)
with any such revisions, all terms and conditions of the executed Agreement shall be conclusively deemed
to be executed with our authorization.
8. Any grant assistance received will be used for only direct eligible and allowable costs that are reasonable
and necessary to implement the project(s)referenced above.
9. [for Recreation and Conservation Funding Board Grant Programs Only] If match is required for the grant,
we understand our organization must certify the availability of match at least one month before funding
approval. In addition, our organization understands it is responsible for supporting all non -cash matching
share commitments to this project should they not materialize.
10. Jefferson County acknowledges that if it receives grant funds managed by the Office, the Office will pay us
on only a reimbursement basis. We understand reimbursement basis means that we will only request payment
from the Office after we incur grant eligible and allowable costs and pay them. The Office may also
determine an amount of retainage and hold that amount until all project deliverables, grant reports, or other
responsibilities are complete.
11. [for Acquisition Projects Only] Our organization acknowledges that any property acquired with grant
assistance must be dedicated for the purposes of the grant in perpetuity unless otherwise agreed to in
writing by our organization and the Office. We agree to dedicate the property in a signed "Deed of Right"
for fee acquisitions, or an "Assignment of Rights" for other than fee acquisitions (which documents will
be based upon the Office's standard versions of those documents), to be recorded on the title of the
property with the county auditor. Our organization acknowledges that any property
Revised 4/2024
acquired in fee title must be immediately made available to the public unless otherwise provided for in
policy, the Agreement, or authorized in writing by the Office Director.
12. [for Development, Renovation, Enhancement, and Restoration Projects Only —If our o anr_x ization
owns the protect property] Our organization acknowledges that any property owned by our organization
that is developed, renovated, enhanced, or restored with grant assistance must be dedicated for the purpose
of the grant in perpetuity unless otherwise allowed by grant program policy, or Office in writing and per
the Agreement or an amendment thereto.
13. [for Development, Renovation, Enhancement, and Restoration Projects Only —if your oraniration
DOES NOT own the property] Our organization acknowledges that any property not owned by our
organization that is developed, renovated, enhanced, or restored with grant assistance must be dedicated for
the purpose of the grant as required by grant program policies unless otherwise provided for per the
Agreement or anamendment thereto.
14. [Only for Projects located in Water Resources Inventory Areas 1-19 that are applying for funds
from the Critical Habitat, Natural Areas, State Lands Restoration and Enhancement, Riparian
Protection, or Urban Wildlife Habitat grant categories; Aquatic Lands Enhancement Account; or
the Puget Sound Acquisition and Restoration program, or a Salmon Recovery Funding Board
approved grant] Our organization certifies the following: the Project does not conflict with the Puget
Sound Action Agenda developed by the Puget Sound Partnership under RCW 90.71.310.
15. This resolution/authorization is deemed to be part of the formal grant application to the Office.
16. Our organization warrants and certifies that this resolution/authorization was properly and lawfully
adopted following the requirements of our organization and applicable laws and policies and that our
organization has full legal authority to commit our organization to the warranties, certifications, promises
and obligations set forth herein.
This resolution/authorization is signed and approved on behalf of the resolving body of our organization by the
following authorized member(s):
PASSED AND ADOPTED THIS DAY OF
SEAL:
ATTEST
JEFFERSON COUNTY BOARD OF COMMISSIONERS
Kate Dean, District 1
Heidi Eisenhour, District 2
Carolyn Gallaway, CMC Greg Brotherton, District 3
Clerk of the Board
Revised 4/2024