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HomeMy WebLinkAboutM092407 District No.1 Commissioner: Phil Johnsoa District No.2 Commissioner: David W. SulUvan District No.3 Commissioner: John Austia County Administrator: John F. Fischbach Clerk of the Board: Lorna Delaney MINUTES Week of September 24, 2007 Chairman Phil Johnson called the meeting to order in the presence of Commissioners David Sullivan and John Austin. PUBLIC COMMENT PERIOD: The following comments were made by citizens. Two citizens expressed concern about how they were treated by a County employee; some people who live in Discovery Bay think that fecal coliform in the saltwater is caused by seals and birds; the proposed Clean Water District fee is $18 per parcel but property owners will also have to pay for septic system inspections and necessary repairs; the final Puget Sound Partnership Action Area boundaries divide Jefferson County into two areas and it will take strong political support to make sure that the County gets its share of available funding; State Clean Water Grants have several requirements that the County must meet; a citizen suggested that the County use the Sheriff's boat or contract with a boat owner instead of buying a new boat for Clean Water District water monitoring; relocation of the Security Services Northwest (SSNW) shooting range is good for the environment; a citizen suggested that all the documents in the Board's meeting packet be scanned and made available on the internet; the County needs to know the source of the fecal coliform in the saltwater before a Clean Water District is formed; instead of enacting fees for the Clean Water District the County should try a voluntary approach first; and comments were made about the procedures to continue the proposed Clean Water District Ordinance public hearing to a new date and venue. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Austin moved to delete Items #8 and approve the balance ofthe Consent Agenda. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Professional Services for Project Management and Coordination ofthe Marine Resources Committee; Jefferson County W.S.u. Extension Office; LaRoche and Associates 2. AGREEMENT, Amendment No.2 re: Developmental Disabilities Program Birth to 3 years; Jefferson County Public Health; Port Townsend School District 3. AGREEMENT, Amendment No.1 re: Water Resource Inventory Area (WRIA) 17 Planning Unit, Jefferson County Public Health; Cascadia Consulting Group, Inc. Page 1 Commissioners Meeting Minutes: Week of September 24, 2007 4. AGREEMENT NO. 0763-20292 re: Substance Abuse Services 2007-2009 Biennium; Jefferson County Public Health; Washington State Department of Social and Health Services, Division of Alcohol and Substance Abuse Services 5. AGREEMENT re: School Nurse Corp Program; Jefferson County Public Health; Olympic Educational Services District (OESD) #114 6. AGREEMENT NO. HDC.1370, Amendment No.1 re: AIDS Omnibus Services; Jefferson County Public Health; Clark County Public Health 7. AGREEMENT, Amendment No.1 re: Developmental Disabilities Services; Jefferson County Public Health; Morningside 8. DELETE AGREEMENT, Amendment No.1 re: Clean Water District Design; Jefferson County Public Health; Xenobiota Consulting 9. MEMORANDUM of UNDERSTANDING re: Communications and Sharing of Staff and Resources in the Event of a Region-Wide Disaster; Jefferson County Public Health; Clallam County and Kitsap County 10. Payment of Jefferson County Vouchers/Warrants Dated September 17,2007 Totaling $762,241.90 COMMISSIONERS BRIEFING SESSION: The following items were discussed. · A request from Jefferson County Domestic Violence/Sexual Assault to display an exhibit on the front lawn of the Courthouse on October 12. · Items on the agenda for the Clallam County Commissioners/Jefferson County Commissioners meeting at the Clallam County Courthouse this afternoon. This was noticed as a special meeting for the Jefferson County Commissioners. · NACo prescription cards will be available on October 1. APPROVAL OF MINUTES: Commissioner Sullivan moved to approve the Special Meeting Minutes for August 27,2007 and Regular Meeting Minutes for September 4 and 10,2007. Commissioner Austin seconded the motion which carried by a unanimous vote. Appointment to the Yard Waste Fee Subcommittee: Commissioner Sullivan stated that Commissioner Austin is on the Solid Waste Advisory Committee. Commissioner Sullivan moved to appoint Commissioner Austin to the Yard Waste Fee Subcommittee. Commissioner Austin seconded the motion which carried by a unanimous vote. Page 2 Commissioners Meeting Minutes: Week of September 24, 2007 Discussion re: Clean Water Project Grants; Washington State Department of Ecology: Commissioner Austin explained that the Clean Water Project Grants for Discovery Bay and Hood Canal were deleted from the Consent Agenda on September 17. The Board approved the Discovery Bay grant later in that meeting because the County must address the State order to establish a Shellfish Protection District to deal with water pollution in Discovery Bay. This grant will cost the County $55,000 a year for three years, and it would bring in $495,000 from the State over that time. He is concerned about how the County plans to pay for the grant match and why he does not like the $18 per parcel fee per year proposed in the Clean Water District Ordinance. He suggested that the grant match be taken from banked capacity or reserves. He explained that banked capacity is fairer than the per parcel fee, however, the County wants to save it for more important projects like the UGA sewer. He thinks it would be reasonable to take $55,000 from reserves to pay for the first year's match on the grant, and in 2008, the County can work to find funding from other sources including a State legislative proposal to fund Clean Water Districts. Commissioner Austin moved to fund the first year ofthe Discovery Bay Clean Water Project from County reserves. Commissioner Sullivan seconded the motion. Commissioner Sullivan stated that he has several concerns about taking the match from reserves or banked capacity. He explained that if the County doesn't fund the Clean Water District from a separate source, it will be in competition with all other funding for County programs and operations. Using the reserves limits the County's ability to respond to other needs such as the Teen Center, Domestic Violence, the Gardiner Fire District and the PUD's Beckett Point Project. It is not sustainable. However, he would consider it for one year. He continued to support for the Clean Water District as proposed in the ordinance and said that he thinks it is a public health and safety issue. Chairman Johnson stated that he has also looked at narrowing the focus ofthe Clean Water District to the Discovery Bay closure and the other areas designated as threatened. This fee would be about $3.70 per parcel per year, but it is still regressive. The idea of sunseting the fee was also mentioned. Commissioner Sullivan suggested that the Board would be better off to obligate three years if reserves are used for the grant. Water quality in other areas throughout the County is going to be a problem in the future. Monitoring provides data that shows the health of streams and ifthere is a problem it can be corrected early. He thinks that the Board needs to think about the "big picture" and using reserves is not sustainable. Later in the Meeting: Commissioner Sullivan stated that he would like to have the public hearing before discussing this any further. The timeline for the Discovery Bay Clean Water grant funding was discussed. Commissioner Sullivan moved to table the discussion until Wednesday evening, September 26 after the public hearing. Chairman Johnson seconded the motion. Commissioner Sullivan and Chairman Johnson voted for the motion. Commissioner Austin voted against the motion. The motion carried. Page 3 Commissioners Meeting Minutes: Week of September 24, 2007 HEARING re: Superior Court Road Name Change: Chairman Johnson opened the public hearing. Kelli Larson, Public Works Department, reported that JeffCom has stated concerns because of the confusion that could result from 911calls to respond to Superior Court. The Assessor's Office preferred the third choice of Tanglewood Lane. Public Works is recommending that the road name be changed to Tanglewood Lane. The Chair opened the public testimony portion of the hearing. Mike Belenski, stated that he would like to have had more time to review the materials in the agenda packet. He suggested that the Board reject the road name change until the public has more time to review the information that was provided. Commissioner Sullivan moved to approve RESOLUTION NO. 84-07 changing the road name to Tanglewood Lane. Commissioner Austin seconded the motion which carried by a unanimous vote. HEARING re: Six Year Transportation Improvement Program 2008-2013: Chairman Johnson opened the public hearing. Monte Reinders, County Engineer, explained that the Six Year Transportation Improvement Program outlines proposed capital objectives and is updated each year. Currently the plan doesn't include regular maintenance or emergency projects which use the majority ofthe department's funding. The document lists the capital projects in priority order, their description, and the cash flow projection for six years. Secure Rural Schools funding is the third largest revenue source for roads and it may not be re-authorized in 2008 for 2009. They are not counting on those funds in the future which means that available funding will be used for maintenance and the capital projects will be put off. In addition, the Secure Rural Schools funding has been used for grant matches which will decrease the amount of grant funding that Public Works can get. Information on the Bridge Program is included. The bridges are inspected every two years. They replaced the last deficient bridge on Oil City Road a few years ago. The program only funds existing bridges and not culvert replacement. There are no funds to replace deficient culverts and current fish passage laws make this replacement very expensive. Josh Peters, Public Works Transportation Planner, reviewed the components of the plan. There are sixteen capital projects. The Board noted that the right turn lane on Prospect Avenue onto SR19 is listed. Monte Reinders explained that the project should be completed in the next 30 days, but it needs to be listed on the plan in case there are unforeseen funding issues. The Board asked about partnering with the State Department of Transportation to increase the safety at that intersection and Josh Peters stated that there has been communication with the State. Page 4 Commissioners Meeting Minutes: Week of September 24, 2007 The Chair opened the public testimony portion of the hearing. Tom Thiersch, requested that all the terms, acronyms, abbreviations, and codes that appear in the actual table of the plan be listed and defined in the glossary. Joe D' Amico, asked if Public Works could look at the Gardiner intersection? He said that it is very dangerous. Also, there isn't a name on the bridge on Old Gardiner Road near his property. He asked ifit could be named the "Fort Discovery Bridge"? He noticed that there is approximately $2 million for trails in the budget. He suggested that the trails be constructed to allow emergency vehicles to drive on them if necessary. Monte Reinders noted that most of the trail funding is grant funding. The trails are to be constructed to. at least 10 feet plus shoulders. The trails are non-motorized. Emergency response has been required on the Larry Scott Trail in the past. Bob Henderson, asked about the structure ofthe bridge over the Quilcene River at the fish hatchery on Highway 101. He stated that when the Hood Canal Bridge is closed for repairs, Highway 101 will be the only road onto and off the Olympic Peninsula. Larry Nobles, President of the Port Ludlow Village Council, thanked the County for the outstanding job that was done on the revision of Paradise Bay Road at the Port Ludlow Village Center. He said that it has made an outstanding difference in the community. The one thing that could have been done differently is more community input before the construction. They would have liked to have seen the power lines put underground. He asked the County Engineer how long before the Oak Bay culvert needs to be replaced? He also thanked the County for painting the jersey barrier at that location. Monte Reinders replied that the Oak Bay culvert was bored under the roadway, it is very thick steel and it probably won't need to be replaced any time soon. Mike Belenski, stated that under 2007 Roadway Priority Rank by Total Rating the plan says, "There are approximately 400 miles of roadway in Jefferson County. The Roadway Priority Rating Program establishes a process and system for prioritizing road projects. Priority ratings are established through needs identification and screening, technical evaluation and ranking and policy direction from the Board of County Commissioners." He commented that any policy direction by the Board should be made in an open public meeting. He noted that the plan doesn't show what factors are considered to come up with the numerical values for the roads. How is this calculated? Monte Reinders answered that those factors include accident rates, amount of traffic the road carries and the structural condition of the road. There are about 20 factors. It is a spreadsheet that was developed by the department. Page 5 Commissioners Meeting Minutes: Week of September 24, 2007 Hearing no further comment for or against the Transportation Program, the Chair closed the public hearing. Commissioner Sullivan moved to approve RESOLUTION NO. 85-07 to adopt the Six-Year Transportation Improvement Program for 2008-2013. Commissioner Austin seconded the motion which carried by a unanimous vote. NOTICE OF ADJOURNMENT: Commissioner Austin moved to adjourn the meeting at 11 :08 a.m. until the Special Meeting with the Clallam County Commissioners at 1 :30 p.m. at the Clallam County Courthouse. Commissioner Sullivan seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS ; ~ 't " ~ Phil Joson, Chair Da~~~> ~ Austin, Member .,:" ~~~efYlC ~ie Matthes, CMC Deputy Clerk of the Board Page 6