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HomeMy WebLinkAbout05 May Health & Human Services HEALTH BOARD MINUTES MAY 25, 1993 BOARD MEMBERS: STAFF MEMBERS: CITY OF PORT TOWNSEND REPRESENTATIVE: Larry Fay, Director of Environmental Health David Specter, Administrator Jean Baldwin, Director of Nursing Services J. Peter Geerlofs, M.D., Health Officer Chester Prudhomme, Director of Substance Abuse Robert Hinton, Chairman Richard Wojt, Member Glen Huntingford, Member Norma Owsley The meeting was called to order by Chairman Robert Hinton. The following Board and Staff members were present: Commissioner Glen Huntingford, Larry Fay, David Specter, Karen Dimitroff, Chester Prudhomme and Port Townsend's representative Norma Owsley. Commissioner Richard Wojt was out of town at a conference. APPROVAL OF MINUTES: Commissioner Huntingford moved to approve the Minutes of April 27, 1993. Chairman Hinton seconded the motion. The motion carried. ADMINISTRATOR'S REPORT FINANCIAL REPORT: David Specter reported that 33.9% of the budget was expended and 30.6% of budgeted revenues have been collected as of April 30, 1993. Equipment appears to be high as a result of purchasing computers under the consolidated contract gf'dIlt for which funds have not yet been received, and are not reflected in revenue. Travel is a little high so everyone is encouraged to use County vehicles. HEALTH DEPARTMENT 206/385-9400 ENVIRONMENTAL HEALTH. 206/385-9444 DEVELOPMENTAL DISABILITIES 206/385-9400 ALCOHOljDRUG ABUSE CENTER 206/385-0650 FAX 206/385-9401 HEALTH BOARD MEETING MINUTES - MAY 25, 1993 Page 2 PROGRAM/GRANT UPDATE: To date no information has been received regarding the applications submitted for the Dental program. They did receive positive reaction on a new grant application submitted for services in the area of child abuse, although there has not been any official notification. Most of the grant work being done is for Human Services since they are on a biennium schedule. The grant proposals are essentially renewaLs of existing contracts. 1993 GOALS/STATUS REPORT- David Specter reported he had sent the information on public health services to the City. Commissioner Hinton asked what eUect the new legislation is going to have on the City. David Specter replied it is his understanding that the provisions would eliminate Cities from governing and fInancing public health services. These provisions would not go into effect until 1995, after the current contract with the City expires. Director of Community Services David Goldsmith siated the legislature set aside some money for a study of the public health care system and its role to find out what level public health participation should be and how to fund it. The Bill provides for a portion of the Motor Vehicles Excise (MVE) tax to go towards funding public health. This will be studied and reviewed over the next 12 months. He added that the work David Specter is doing with APEX will fIt right in with this study. DIRECTOR OF NURSING'S REPORT Karen Dimitroff was present in the absence of Nursing Director Jean Baldwin. She thanked Commissioner Huntingford on behalf of all the nurses at the Health Department for his attendance at the nurses meeting. She then invited the Board to visit the WIC clinic held two days a month at the Tri-area Community center. ENVIRONMENTAL HEALTH DIRECTOR'S REPORT ADOPTION OF POLICIES: Larry Fay presented the final draft policies to the Board. He stated Mark Huth recommended some editorial changes that have been incorpor<dted. Most of the changes recommended were for the policy on two party well connections with regard to the management and operations agreement. A clause was added that siates "... the County shall not be responsible for monitoring, enforcing or ensuring in any way that the terms of the agreement are implemented and followed." The policy provides that an operation mechanism is in place, however, the County is not the responsible entity. Also added was a statement allowing for an hourly fee established by JeUerson County Health Department Fee Schedule, to be charged for water system review with the exception that applicants may request a preapplication consultation of up to one hour at no charge. Chairman Hinton asked how West End residents are charged? Larry Fay stated that the Health Department charges a flat fee. West Jefferson County pays the same amount as East Jefferson County. The time it takes to get to the West End to conduct inspections is not a relevant factor in the fees charged. He stated that there is very little demand for these types of systems in the West End and that most of the time spent on those systems is in- house. HEALTH BOARD MEETING MINUTES - MAY 25, 1993 Page 3 The Health Department assigned numbers to the policies and Larry Fay presented them to the Board for adoption and signing in order to have them in place when the One-Stop Permit Center opens on June 1. After further discussion of the policies Commissioner Huntingford moved to adopt all five policies: (1) Subdivision Review Procedures, (2) Water Supply Review for Building Permit Approval (Section 63), (3) Two-Connection Group B Water System Review Procedure, (4) Wet Season Evaluations, and (5) Drainfield Easements, making the necessary changes to policy five as recommended by the Prosecuting Attorney. Chairman Hinton seconded the motion. The motion carried. RESOLUTION AUTHORIZING ffiFFERSON COUNTY PUD TO PERFORM OPERATION AND MAINTENANCE OF ONSITE SEWAGE SYSTEMS: Larry Fay explained that PUD has been doing the operation inspections of onsite sewage systems since the mid-80's. In reviewing the records he did not find any contract or authorization between PUD and the Board of Health. Because of this arrangement questions arose as to whether the PUD was authorized to work with onsite systems. As resuh of the activities here, legislation was adopted in 1990 that gives PUD's that responsibility, however, the Board of Health needs to authorize PUD's to provide that service. Since this has never been done, Larry Fay drafted a Resolution for the Board's adoption and signing. The Resolution has been approved by the Prosecuting Attorney. Commissioner Huntingford asked what it costs to do the inspections? Larry Fay explained the PUD billing process but he did not know the actual costs. After discussion of alternative systems Commissioner Huntingford moved to approve the Resolution authorizing the PUD to perform operation and maintenance of onsite sewage systems. Chairman Hinton seconded the motion. The motion carried. NEW BUSINESS: Larry Fay stated that a representative from the State Health Department, Onsite Sewage section, wa~ here last week inspecting the performance of randomly selected alternative systems that are installed and in operation. This is part of a state-wide survey and about 30 systems within the County were inspected. The visit from the State Health Department was not a regulatory or enforcement type of inspection. It was for information gathering. The next meeting will be held on June 22, 1993 at 1:00 p.m. MEETING ADJOURNED JEFFERSON COUNTY c~OF HEALTH ( ,~ "-- . o~~ Chairman -"-.. ( 9J HiJoRA~ Richard E. Wojt, Me / RESOLUTION NO. Jefferson County PUD Municipal oversight of Alternative Onsite Sewage Systems WHEREAS, Chapter 54.16.310 RCW authorizes the board of health to allow the public utility district to perform operation and maintenance, including inspections, of onsite sewage disposal facilities and alternative systems. WHEREAS, Chapter 246-272-040 (4) monitoring of alternative onsite health officer. WAC. mandates that performance systems shall be required by the WHEREAS, The Jefferson County PUD has in the past provided performance monitoring of alternative onsite sewage systems and has the capability of providing such services in the future. WHEREAS, Jefferson County citizens have relied on the use of alternative onsite sewage systems and WHEREAS the Jefferson County Board of Health recognizes that alternative onsite sewage systems provide effective treatment and disposal of sewage and promote the public health. NOW THEREFORE, be it resolved that the Jefferson County Public utility District is authorized to perform operation and maintenance, including inspections, of onsite sewage disposal facilities, alternative sewage disposal facilities, approved septic tanks or approved septic tank systems, other facilities and systems for the collection, interception, treatment, and disposal of wastewater for the control and protection, preservation, and rehabilitation of surface and underground waters of the state. Dated this d.-S day of ~\.." . , 1993, Jefferson County Board of Health PUD.RES 4/28/93 LDP , r -; JEFFERSON COUNTY HEALTH DEPARTMENT ENVIRONMENTAL HEALTH DIVISION Policy Statement Number 93 - 02 Program: Drinking Water Subject: Water Availability Requirements for Building Permits Chapter 19.27.097 Effective this date, the following policy shall be adopted concerning proof of an adequate supply of potable water as a prerequisite for a building permit: I. General Requirements. A. Each applicant for a building permit for a project necessitating potable water shall provide evidence of an adequate supply of potable water for the intended use of the building, except that those applications for permits for replacement structures, improvements or additions to buildings that will not result in an increase in water usage or buildings not requiring a potable water supply are not subject to the provisions of this policy. B. The Jefferson County Building Department shall determine if proof of adequate supply is required. C. The Jefferson County Environmental Health Department shall determine if the proof provided meets the adequacy and quality (potability) requirements. II. Public Water Systems A.c Applicants intending to connect to a public water supply shall provide written notification from an approved the water system purveyor stating that the system has the capacity and commitment to provide water. The water system must be in compliance with state water supply regulations and the state surface and ground water codes (Chapters 90.03 and 90.44 RCW). B. The health department shall review the notification supplied by the purveyor as well as the record from the Washington Department of Health to verify that the approved system has the capacity and is in compliance before finding that quantity and quality criteria has been met. III. Individual Water Supplies. A. Individual water supplies shall be capable of providing a minimum of 400 gallons per day. ."....... ~- -' Page 2 of 3, Water Availability Requirements B. Individual water systems shall be tested for coliform bacteria and nitrate-N, and shall not exceed maximum contaminant limits established in the State Board of Health Drinking Water Regulations. C. The Health Department may require testing for sodium and chlorides where there is knr:>t,m or suspected sea water intrusion. D. Wells shall be constructed and sited in accordance with state standards for well construction (Chapter 173-160 WAC). A copy of the well log showing the depth, production, casing and surface seal may serve as proof of proper construction. E. Springs and surface water sources, including ground waters under the influence of surface water, shall only be considered when authorized by a valid water right permit. When surface waters or springs are considered, water quality and quantity standards apply. Because surface waters and springs are highly susceptible to microbial and other contamination, these systems shall submit a conceptual plan for continuous treatment to meet potable water standards. IV. Alternative water supplies shall only be approved when systems outlined in sections II and III are not available. A. When water quality test results indicate violation of a maximum contaminant limit, water supplies may be treated to improve quality. When on-going treatment is proposed, a conceptual plan for a treatment system shall be submitted for review by the Health Department. When on-going treatment is required to obtain compliance with water quality standards, a notice to the property title shall be recorded. The notice will specify that the water supply does not meet water quality standards, specify what parameters are exceeded, and note that continuous,treatment is required. B. Water supplies that do not provide the minimum volumes specified shall only be considered adequate when accompanied by a water conservation plan. The water conservation plan shall project average daily and annual water needs. The proposed water supply system shall provide water quantities in amounts adequate for daily and annual needs. When a water supply does not meet water quantity requirements, a notice to property title shall be recorded stating that the water supply does not meet minimum quantity requirements pursuant to 19.27.097 RCW. C. The Jefferson County Health Department may develop standard forms and notices for implementing provisions of sections III.E, IV.A and IV.B. .,,''''.L' Page 3 of 3, Water Availability Requirements The 1990 Growth Management Act includes provisions requiring proof of an adequate supply of potable water before a building permit can be issued. The law (19.27.097 RCW) authorizes the Department of Ecology to develop regulations to implement the act. The DOE has developed Guidelines for Determining Water Availability for New Buildings and is currently preparing final Guidelines. The guidelins3 are general in nature and allow for a certain amount of flexibility for local conditions although they do serve as minimum standards. This policy is intended to adopt those guidelines as the county standard for implementing RCW 19.27.097, clarify county procedures, and provide consistent in pretation of the Guidelines. in effect until amended or repealed by the Health. This po c Jeft:), n ~lt.b,._Officer ~,L . . an. 0". of Health :;--Ji-03 Date ~-:;2.~~ - C\ 3 Date - " JEFFERSON COUNTY HEALTH DEPARTMENT ENVIRONMENTAL HEALTH SERVICES POLICY STATEMENT NUMBER 93 - 03 Program - Drinking Water Subject - Two Party Well Connections Effective this date, the following policy shall be adopted concerning two party well public water systems. A. The land area must meet minimum area requirement for on- site sewage with individual well (WAC 246-272-100) B. Source site inspection is required. Well site inspection and approval to verify that the well is constructed in an area not subject to sources of potential contamination will be performed by a Jefferson County Environmental Health Department representative. C. Adequate source protection is required. A minimum sanitary control area of a one hundred foot radius around the well and documentation (recorded covenants) shall be provided to ensure no source of contamination may be constructed, stored, disposed of, or applied without permission of the department and the purveyor. (WAC 246-290-210) D. Well log and results from a pump test is required. The well shall be capable of providing a minimum of 1600 gallons of water per day to both service connections. E. Water quality sample results from a certified laboratory shall be supplied: 1. bacteriological/coliform analysis 2. complete inorganic chemical results F. A management/operations agreement is required. The agreement shall identify responsible parties for the basis of sharing the water from the well, costs of operating the well, etc. This document is to be recorded with the auditor I s office. The document shall be submitted for the purpose of providing evidence of prospective operation, however, the county shall not be responsible for monitoring, enforcing, or ensuring in any way that the terms of the agreement are implemented and followed. G. Fees for two connection water system review shall be charged at the hourly rate established Jefferson County Health Department Fee Schedule, Ordinance Number 13-1214-93 as amended except that applicants may request a preapplication consultation of up to one hour at no charge. .......-*' Page 2 of 2, TWo Party Well Connection Under WAC 246-290-020 in the Drinking Water Regulations, a public water system is defined as all systems except those serving only one single family residence. The intent of this policy is to allow the local authority to review and approve two party well connections within the drinking water requirements. remain in effect until amended or repealed by ferson County Board of Health. of Health J' J:;.qj Effective date ~-- ;;Z.:S...G{ 3 Date of review " ,... . JEFFERSON COUNTY HEALTH DEPARTMENT ENVIRONMENTAL HEALTH SERVICES Policy Statement Number 93 - 04 Program - Onsite Sewage Subject - Wet Season Evaluation I. Effective this date the following policy and procedure shall be used in determining when and how a wet season evaluation shall be conducted. A. A wet season evaluation may be required when: 1) Water is observed seeping into or standing in an open excavation within three (3) feet of the bottom of the proposed trench or, 2) Mottling occurs within 3 feet of the bottom of the proposed drainfield. Mottling is typically characterized by spots or blotches of different color or shades of color interspersed with a dominant color in soil. Mottling is caused by intermittent periods of poor aeration and impeded drainage or, B. A wet season evaluation shall be required in cases where less than 18" of usable soil is observed. C. Application for evaluation shall be received no later than December 31 of the wet season to be monitored. D. The wet season evaluation shall be completed by Jefferson County Environmental Health Department staff during the period of January 1 to March 31. E. The wet season evaluation may be required to be repeated if the precipitation during the year of the evaluation is less than 80% of normal but will in no case be required more than twice. F. Wet season evaluation may be repeated at the request of the applicant when precipitation during the year of the evaluation exceeds 110% of normal. G. Soil logs from the area to be evaluated shall be submitted by a licensed designer, Registered Sanitarian or Licensed Professional Engineer and evaluated by Health Department Staff Prior to installation of the wet season monitoring ports. Page 1 of 2, Wet Season Policy ~. - Page 2 of 2, Wet Season Policy F. Placement and construction of monitoring ports for evaluation: 1) A minimum of four (4) monitoring ports shall be prepared, two (2) in the primary drainfield area and two (2) in the area of the reserve drainfield 2) Monitoring ports shall be constructed of 4" or larger solid PVC pipe that has been slotted or perforated through out the anticipated zone of saturation as instructed by the Environmental Health Specialist, with concurrence of the designer/engineer, for the particular site. 3) Ports are to be installed into the horizon to be monitored and a minimum of 12" below the depth needed to meet minimum vertical separation requirement. 4) A small amount of gravel may be placed in the bottom of the hole to prevent silt from sealing the bottom of the hole. 5) Slightly mound the soil around the monitoring port to eliminate puddling around the pipe. 6) The monitoring port shall be capped. The top of the pipe shall be slotted to allow easy removal of the cap or screw type caps may be used. II. Onsite sewage disposal system design is reliant on detyermining the depth of native soil available for treatment. WAC 246-272-140 states that soil absorption systems shall not be permitted where 36" of vertical separation cannot be maintained, however, the separation may be reduced to one foot by the Health Officer under certain circumstances. While mottling and gleyed soils are indicators of a water table (saturated soils), and can be observed during the dry season, they can also be the result of ancient water activity. In order to assure that a proposed design meets the required vertical se tion where indications of a water table are present, it is necessa to co lete an evaluation of the site during" the months of sus i ~~ er table as per WAC 246-272-110 (5). IIJ :r. .Jq. is Date ~L S.- ;)5-C1.3 Date JEFFERSON COUNTY HEALTH DEPARTMENT ENVIRONMENTAL HEALTH SERVICES Policy Statement Number 93 - 05 Program: onsite Sewage Subject: Drainfield Easement 1. Effective this date the following policy shall be adopted concerning the placement of a primary or reserve drainfield on a lot or lots other than that/those occupied by the residence being served. A. In the case where a parcel contains more than one (1) lot and the primary or reserve drainfield is located on a lot other than the lot where the residence is located; an easement shall be notarized and recorded with the Jefferson County Auditor describing the lots encumbered by the drainfield/s and the residence being served. B. Said easement shall contain the following language: 1) Establish and create an easement for the placement, maintenance, construction, reconstruction, repair and upkeep of a primary and reserve drainfield for septic tank and sewer line leading thereto, including the cutting and removal of brush, trees and other obstructions which interfere with the use of said easement, together with the rights of ingress, egress, and regress, over, under, along and across the following described portion of the referenced property (include legal description): 2) Easement is appurtenant to and for the benefit of the grantee, the present owners, their heir, future owners, successors, and assigns. 3) Said easement shall be revoked only at such time as the Jefferson County Health Department will approve revocation of same. II. WAC 246-272-140 (5) requires the initial and replacement subsurface soil absorption system shall be selected and maintained so that it is free from encroachment by buildings and other structures. The area shall not be covered by any impervious material and not be subject to vehicular traffic or other activity which would adversely affect the soil. As per this WAC, the intent of this policy is to protect the. primary and/or reserve drainfield area from being inadvertently sold and further disturbed in the manner prohibited by the WAC. The easement is a notice to the property that would be found at the time of sale. The easement does not preclude an owner from selling a lot but does alert the potential buyer f the existence of the drainfield as an encumbrance on the lot. JeJ1-CU Effective Date III. in effect until amended or repealed by the Health. ~:(r ~ai~~'~ Board of Health Page 1 of 1, Easement Policy .~" - J- 'S-C\3 Date of Review