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HomeMy WebLinkAbout10 October COMMUNICABLE DISEASE CONTROL PUBLIC HEALTH NURSING VITAL STATISTICS ENVIRONMENTAL HEALTH HEALTH EDUCATION 802 SHERIDAN PORT TOWNSEND, WASH. 98368 (206) 385.0722 HEALTH BOARD MINUTES OCTOBER 20, 1992 BOARD MEMBERS: STAFF MEMBERS: B. G, Brown, Chairman Larry W. Dennison, Member Richard E. Wojt, Member Larry Fay, Director of Environmental Health David Specter, Administrator Jean Baldwin, Director of Nursing Services J. Peter Geerlofs, M. D., Health Officer CITY OF PORT TOWNSEND REPRESENTATIVE: Sheila Westerman The meeting was called to order by Chairman B.G. Brown. The following Board and Staff members were present: Commissioner Larry W. Dennison, Commissioner Richard E. Wojt, Larry Fay, David Specter, and Jean Baldwin, APPROVAL OF MINUTES: September 23, 1992 as presented. carried by a unanimous vote, Commissioner Wojt moved to approve the minutes of Commissioner Dennison seconded the motion which ADMINISTRATOR'S REPORT FINANCIAL REPORT: David Specter reported that 73.7% of the budget has been expended and 70.4% of budgeted revenues have been colk'cted as of October 1, 1992. He stated grJ.Ilts and programs have been initiated that involve budget extensions, however, before reque:;ting any extensions he will review the budget to see if the costs can be covered through transfers. He reported grants are in good shape and environmental health fees are beginning to pick up. HEALTH BOARD MINUTES - OCTOBER 20, 1992 Page 2 DIRECTOR OF NURSING RECRUITMENT: There were 5 applicants for the position of Nursing Director. Some minimum requirements were established for background experience. Jean Baldwin met all the requirements and was the best primary candidate. She was interviewed on October 15, 1992 and was appointed the new Director of Nursing. PROGRAM/GRANTS UPDATE: David Specter reported there are a number of contract and grant continuations that need signatures. He will review contracts and grants to insure that escape clauses exist for decisions made in 1993. The strategy for budget cutbacks in 1993 is reduction in programs. David Specter will be meeting with the Board members individually to discuss this matter further. ENVIRONMENTAL HEALTH DIRECTOR'S REPORT PROPOSED FEE SCHEDULE: Larry Fay presented to the Board the proposed 1993 fee schedule for environmental health services. He has reviewed the fees and services to determine the impact if they are adopted. The cost of services provided need to justify the proposed fee increases. David Specter has calculated the total direct and indirect cost of operating all Environmental Health programs to be $160,471 for 1993. The current fee schedule will only yield approximately $120,000 in revenue at the service levels prQjected. If the proposed fee schedule is adopted it would yield approximately $162,000, enabling Environmental Health Activities to be self-supporting. Larry Fay researched how the current and proposed fees compare to neighboring Counties. He reported that it is difficult to directly compare, since each County conducts their business differently. The projected program cost for food service will be approximately $18,000. Adoption of the proposed fees would generate approximately $24,000. David Specter stated the proposed fees are justifiable and would generate an additional $43,000 in revenue. Larry Fay then asked the Board for direction on this matter. The Board stressed the importance of justifying the fee increases by determining the costs of providing the services, rather than increasing fees by a certain amount across the board. Chairman Brown stated rather than averaging the fee increases to subsidize low revenue prognuns, it would be more appropriate to receive a higher level of funding from general tax dollars for programs that benefit the general public (ie. food service). Onsite septic permits benefit the person applying for the permit, not a large percentage of the public. Larry Fay stated be would review the proposed fee increase figures to make sure they reflect the program expenses. RECREATIONAL SHEl.LFISH AGREEMENT/PLAN: This is an interagency agreement between the State Department of Health and the local Health Department to provide services for shellfish activities. The services are broken down into two categories (I) "Closure Response and Information" which the Health Department is already doing and (2) "Education, Monitoring, and Voluteer, Interagency Coordination. Larry Fay stated that they will be working with the Cooperative Extension office on this. There has been $8,000 allocated to Jefferson County for doing these activities. By signing the agreement the County HEALTH BOARD MINUTES - OCTOBER 20, 1992 Page 3 receives $1,000 for doing item (I). The balance would be received for doing item (2). After further discussion of the activities and the costs, Commissioner Dennison moved to send the agreement to the Board of County Commissioners for signing. Commissioner Wojt seconded the motion, which carried by a unanimous vote. The next meeting will be November 17, 1992. MEETING ADJOURNED JEFFERSON COUNTY BOARD OF HEALTH /f~ B.G. Brown, Chairman Jefferson County Health Deparbnent Pl'tipOSCd 1993 Environmenlal Health Fees , Number of ~fce. Revenue Revenue ^,WIic:auOll$ Current . Proposed ONSITE SEWAGE Permits Conventional 325 $120 $150 $39,000 $48,750 Alternative 150 180 210 27,000 31,500 Commercial ? 150 180 minor minor Commuoity 5 180 240 900 1,200 Repair 40 50 50 2,000 2,000 Renewal 450 15 35 6,750 15,750 Larger Onsite System 0 175 175 0 0 Loao Inspections 150 60 60 9,000 9,000 With Water 20 85 85 0 1,700 Licenses Designer New 2 150 same 300 300 Designer Renew 15 75 same 1,125 1,125 Installer New 2 150 same 300 300 Installer Renew 29 75 same 2,175 2,175 Pumper New 0 125 same 0 0 Pumper Renew 4 75 same 300 300 Land Use Short Plats 20 50 100 1,000 2,000 Long Plats 2 150 150 300 300 +$5 per lot +$5 per lot Other Wet Season Eval 22 40 100 880 2,200 Technical Assist. ? 35 40 ? ? Redsign 100 50 50 5,000 5,000 Variance 2 40 40 80 80 Reinspection 10 0 30 0 300 ONSITE SEWAGE SUBTOTAL 1,338 $2,030 $1,665 $96,110 $123,980 WATER Sectioo 63 Review 200 $0 $25 $0. $5 ,000 Water Bottles 300 13 cost+$2 3,900- 5,100 Well Site Insp. 14 100 100 1,400 1,400 WATER SUBTOTAL 514 $113 $125 $5,300 $11,500 SOLID WASTE Municipal Landfill 2 $100 $250 $200 $400 Inert Landfill I 100 150 100 150 Transfer Station 5 100 100 500 500 Sludge Utilization 3 100 250 300 750 Application 250 250 varies varies Landfarm I 100 150 Recycle Center I 0 ISO 0 150 SOLID WASTE SUBTOTAL 13 $650 $1,150 $1,200 $2,100 Jefferson County Health Department ProPosed 1993 Environmental Health Fees Number of Currenlf""J?~f"" '. Revenue ."F~..." Applicatioos Current .~ POOLS/SPAS Pool/Spa annual 6 $75 $125 $450 $750 Pool/Spa seasonal 5 50 75 250 375 Spa with pool annual 5 40 50 200 250 seasonal 4 30 40 120 160 POOLS/SPAS SUBTOTAL 20 $195 $290 $1,020 $1,535 FOOD SERVICE 0 0 Restaurants 0 0 <50 39 75 100 2,925 3,900 5110 100 12 100 125 1,200 1,500 >100 11 125 150 1,375 1,650 Cocktail Lounge 15 40 50 600 750 Tavern 0 0 Prepackaged Food 5 40 50 200 250 Cooking 4 70 75 280 300 Grocery Stores 0 0 1-2 Checkstands 30 40 50 1,200 1,500 3-5 Checkstands 0 60 70 0 0 >6 Checkstands 3 80 90 240 270 Delicatessen no cooking 1 55 55 55 55 cooking 11 70 75 770 825 Meat Markets 11 40 50 440 550 " . Bakeries 5 40 50 200- 250 Mobile Establishmeot 19 50 75 950 1,425 Temporary 40 $40/14 days 50 0 2,000 Bed and Breakfast Continental 4 $40 $50 $160 $200 Full 14 60 75 840 1,050 Food Handlers 900 5 8 4,500 7,200 FOOD SERVICES SUBTOTAL 1,124 $990 $1,248 $15,935 $23,675 GRAND TOTAL 3,009 $3,978 $4,478 $119,565 $162,790 A:\LARRY.WKI SCOPE OF WORK A: TITLE: Recreational Shellfish Joint Plan of Operation, Jefferson County Health Department, Washington state Department of Health. B: DESCRIPTION: The purpose of the project is to develop a plan designating the roles of the Jefferson County Health Department and the Department of Health in administering recreational shellfish programs and provide a funding mechanism to the Jefferson County Health Department to carry out its identified activities. C: JEFFERSON COUNTY ACTIVITIES: 1) Closure Resoonse and Information Jefferson county Health Department will continue to provide general health and safety information to the public concerning recreation shellfish harvesting and to provide for local response to emergency closures. Specific activities will include: a) Provide for response to public inquiries by direct contact, phone queries and written reports. b) Assure that public beaches are adequately posted in response to emergency closures as determined by the Department of Health or Jefferson County Health Department. Posting may be accomplished by Jefferson County Health Department staff, or other agency staff (Parks & Recreation, Cooperative Extension, etc.). 2) Education. Monitorinq and Volunteer. Interaqencv Coordination The Jefferson County Health Department will provide staff support for the recruitment and training of volunteers for shellfish monitoring of six to seven public beaches, provide for coordination between local health, volunteers, and other water quality agencies (ie Cooperative Extension, Adopt-a-Beach, etc.). Specifically, the Jefferson County Health Department will perform the following: a) The Jefferson County Health Department will work with the WSU Cooperative Extension Service to recruit, train, coordinate and enhance the volunteer activities in Jefferson County. The Jefferson County Health Department may utilize the resources of other agencies for education and training purposes and will attempt to maximize communication and efficiencies and reduce duplication. Page #2 b) Using volunteers, additional PSP and bacterial/chemical monitoring will be performed at targeted public beaches. Jefferson County Health Department will assist in scheduling sample periods, assuring targeted beaches are covered and handling samples. c) Jefferson County Health Department will schedule sampling periods in conjunction with the DOH laboratory's work load and provide transportation of samples to the lab. d) The Jefferson County Health Department, working with volunteer groups and other county agencies, will provide for the posting and maintenance of shellfish advisory signs on beaches identified by the Department of Health. CONTRACT NO. ... INTERAGENCY AGREEMENT between STATE OF WASHINGTON DEPARTMENT OF HEALTH and LOCAL HEALTH DEPARTMENTS THIS AGREEMENT, pursuant to Chapter 39.34 RCW, is made and entered into by and between the DEPARTMENT OF HEALTH, hereinafter referred to as "DOH," and the 12 Puget Sound Local Health Departments and jurisdictions hereinafter referred to as the "LHDs". IT IS THE PURPOSE OF THIS CONTRACT TO provide a joint plan of operation designating the roles of each agency for administering a recreational shellfish program, as described in WAC 246-280. IT IS, THEREFORE, MUTUALLY AGREED THAT: The Local Health Departments will continue to provide services that are part of their overall mission toward protection of public health. The DOH will provide additional funds to the LHDs to perform recreational shellfish program activities as outlined in the Scope of Work, marked as Exhibit A attached hereto and by reference incorporated herein. The DOH will continue to assume the primary role for tasks such as classification, data management, monitoring protocols, laboratory analysis and coordination and regulation revision. STATEMENT OF WORK The LHD shall furnish the necessary personnel and services and otherwise do all things necessary for or incidental to the performance of the work set forth in the Scope of Work attached hereto and incorporated herein. Unless otherwise specified, the LHD shall be responsible for performing all fiscal and program responsibilities as set forth in the Scope of Work. TERMS AND CONDITIONS All rights and obligation of the parties to this contract shall be subject to and governed by the SPECIAL TERMS AND CONDITIONS contained in the text of this agreement. PERIOD OF PERFORMANCE Subject to its other provisions, the period of performance of this agreement shall commence on October 1, 1992, and be completed on June 30, 1993, unless terminated sooner as provided herein. IN CONSIDERATION WHEREOF: DOH shall pay to the LHD for those services provided herein as follows: An amount not to exceed $1,000.00 to prepare a Joint Plan of Operation. An amount OF $8,000.00 to perform tasks as outlined in the Scope of Work. BILLING PROCEDURE DOH will reimburse the LHD upon receipt of properly executed vouchers. Claims for payment submitted by the LHD to DOH for costs due and payable under this agreement that were incurred prior to the expiration date shall be paid by DOH if received by DOH within 120 days after the expiration date. NON-DISCRIMINATION In the performance of this agreement, the LHD shall comply with the provisions of Title VI of the civil Rights Act of 1964 (42 USC 200d), Section 504 of the Rehabilitation Act of 1973 (29 USC 794) and Chapter 49.60 RCW, as now or hereafter amended. The Local Health Department shall not discriminate on the grounds of race, color, national origin, sex, religion, marital status, age, creed, Vietnam era and disabled veterans status, or the presence of any sensory, mental, or physical handicap in: a. Any terms or conditions of employment to include taking affirmative action necessary to accomplish the objectives of this part; and b. Denying an individual the opportunity to participate in any program provided by this agreement through the provision of services, or otherwise afforded o~hers. In the event, the LHD is in noncompliance or refusal to comply with the above provisions, this agreement may be rescinded, canceled, or terminated in whole or in part, and the LHD declared ineligible for further agreement with DOH. The LHD shall, however, be given a reasonable time in which to cure this noncompliance. Any dispute may be resolved in accordance with the "disputes" procedure set forth therein. 2 RflCORDS MAINTENANCE The LHD and DOH shall each maintain books, records, documents and other evidence which sufficiently and properly reflect all direct and indirect costs expended by either party in the performance of the services described herein. These records shall be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by law. The LHD will retain all books, records, documents, and other material relevant to this agreement for five years after expiration and the Office of the state AUditor, federal auditors, and any persons duly authorized by the parties shall have full access and the right to examine any of these materials during this period. CONTRACT MANAGEMENT The work described herein shall be performed under the coordination of the Program Manager, Derry Suther, of DOH and the LHD or their successors, who will provide assistance and guidance to the other party necessary for the performance of this agreement. INDEMNIFICATION Each party shall defend, protect and hold harmless the other party from and against all claims, suits and/or actions arising from any negligent or intentional act or omission of that party's employees, agents and/or authorized subcontractor(s) while performing this contract. AGREEMENT ALTERATIONS AND AMENDMENTS DOH and the LHD may mutually amend this agreement. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind the LHD and the Secretary or hiS/her delegates for DOH. TERMINATION Except as otherwise provided in this agreement, either party may terminate this agreement upon 30 days written notification. If this agreement is so terminated, the terminating party shall be lia~le only for performance in accordance with the termg of this agreement for performance rendered prior to the effective date of termination. SAVINGS In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this contract and prior to normal completion, the department may terminate the contract under the "termination" clause, subject to renegotiation under those new funding limitations and conditions. 3 DrSPUTES In the event that a dispute arises under this agreement, it shall be determined in the following manner: The Secretary of DOH shall appoint a member to the Dispute Board. The LHD shall appoint a member to the Dispute Board. The Secretary and the LHD shall jointly appoint a member to the Dispute Board. The Dispute Board shall evaluate the dispute and make a determination of the dispute. The determination of the Dispute Board shall be final and binding on the parties hereto. ORDER OF PRECEDENCE In the event of an inconsistency in this contract, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: a. Applicable Federal and state statutes and Regulations; b. Special Terms and Conditions; c. General Terms and Conditions; d. Statement of Work; and e. Any other provisions of the contract whether incorporated by reference or otherwise. ALL warTrNGS CONTArNED HERErN This agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this agreement shall be deemed to exist or to bind any of the parties hereto. rN WrTNESS WHEREOF, the parties have executed this agreement. State of Washington Department of Health Contractor John Toohey, Contracts Officer - September ____, 1992 September -' 1992 - APPROVED AS TO FORM BY THE ATTORNEY GENERAL Assistant Attorney General September___, 1992 4