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HomeMy WebLinkAbout10 October . cc: eclit.cUch 11~~-lN COMMUNICABLE DISEASE CONTROL PUBLIC HEALTH NURSING VITAL ST A T1STI CS ENVIRONMENTAL HEALTH HEALTH EDUCATION JEFFERSON COUNTY HEALTH DEPARTMENT 802 SHERIDAN PORT TOWNSEND, WASH. 98368 (206) 365'()722 HEALTH BOARD Minutes: October 17, 1989 BOARD MEMBERS: STAFF MEMBERS: B.G. Brown, Chairman Larry W. Dennison, Member George C. Brown, Member (posi tion vacant) Director Environmental Health Kathy Stafford, Adminis- trator Irene Senior Pomeroy, Director of Nurses J. Peter Geerlofs, M.D., Health Officer CITY OF PORT TOWNSEND REPRESENTATIVE: Karen Chang The meeting was called to order at the appointed time by Chairman B. G. Brown. The following Board and staff members were present: Commissioner Larry W. Dennison and Commissioner George C. Brown; Kathy Stafford, Irene Senior-pomeroy, and Karen Chang. Dr. Addison, and Maureen Linehan, Program Manager/Planner, Olympic Area Agency on Aging were also present. APPROVAL OF MINUTES: commissioner George Brown moved to approve the Minutes of september 19, 1989 as written. Chairman B. G. Brown seconded the motion, due to the temporary absence of Commissioner Dennison. The motion carried by a unanimous vote. ADMINISTRATOR'S REPORT: Administrator Kathy Stafford reported that the City will pay the Health Department for their 1989 services when they have a copy of the contract. There has not been a contract for these services in the past, Kathy Stafford added, but the City Treasurer, Dave Grove, thought he had a copy of one for 1989. He will send a copy of ~be contract to the Health Department when he finds it. Board of Health Minutes: October 17, 1989 Page: 2 Chimacum & Port Townsend School District Contracts: Both the Chimacum and Port Townsend School District contracts have been signed by their respective School Administrators, Kathy Stafford reported. The contracts are the same as the 1988-89 contract except for an increase in fee of $.50 per child. The school districts have agreed to this fee increase. These contract will be considered by the Board of commissioners at their next meeting. cape Georae Area Residents Meeting with Dave Lennina of the State Deoartment of Social and Health Services: Myron Offstein has asked, Kathy Stafford noted, to be taken off today's agenda because he understands that the Health Department is in contact with Mr. Lenning and a meeting will be arranged sometime in the future. NURSES REPORT: Nursing Director, Irene Senior-Pomeroy, reported that the Nursing staff will participate in a retreat with Health Officer, Dr. Geerlofs, in the near future to work on issues such as program clarifications. Senior citizens Health Screenina Prooosal: Irene Senior-Pomeroy presented a proposal for a Senior citizens health screening program. This program could be accommodated in the Health Department space as well as at off site locations. Kathy Stafford asked the Board for approval to proceed with this program. A letter of support was submitted from the Olympic Area Agency on Aging and Kathy Stafford reported that Dr. Geerlofs has reviewed and approves of this program. commissioner B.G. Brown asked how the medical community feels about this type of program being taken on by the Health Department? Kathy Stafford reported that the Hospital doesn't want to provide these services. Dr. Geerlofs will make a presentation to the area doctors and ask for their input before the program is implemented. Commissioner Dennison moved to approve the program concept and direct the Health Department staff to proceed with planning the program. Commission George Brown seconded the motion. Dr. Addison stated that he is a retired physician who practiced in Iowa for 33 years and then moved to California. He moved here six months ago. Dr. Addison stated that he has done family practice for the past two or three years in California, and he is well aware of the screening and tests that would be used in this type of program. The tests would be used to refer the Senior patients to a doctor for treatment, if necessary. One to four exams could be done in about 3 hours per week (12 hours per month). Mal Practice insurance must be provided and there are special rates for part-time physicians as well as for physicians who are over 65. The cost of the insurance would be approximately $935.00 per year. The hours required for the program will be dictated by demand. Board of Health Minutes: October 17, 1989 Page: 3 Visits will be made to other communities such as Chimacum and Brinnon on a set schedule. A contract for services must be written for his services and a copy sent to the insurance carrier. commissioner George Brown asked what per hour charge Dr. Addison would consider? He reported that he would leave this up to the Board, but $40 per hour was suggested. Kathy Stafford reported that the proposal originally included the services of a physician on a volunteer basis, with the Department paying for the mal practice insurance and reimbursing the physician for mileage to other sites. Maureen Linehan stated that the Olympic Area Agency on Aging supports the program, but does not have any funding to provide for it. Commissioner Dennison stated that the Board has agreed to the program in principle and the details will have to be worked out. Chairman B. G. Brown called for a vote on the motion. The motion passed by a unanimous vote. Robert Leach. Hanaaer. Jefferson Countv POD #1 re: Alternative On-site Sewage Disposal System: Sa.ple's PrODertv. Harrowstone Island: Robert Leach, Manager of Jefferson County PUD #1 explained that the A1RR Wastewater System installed on the Sample's property on Marrowstone Island several years ago was not approved by the State, at the time of installation, because of the treatment medium used in the system. After changes were made to the system by the manufacturer, it was approved by the State as a sand filter alternative system. Commissioner Dennison asked what difference there is in this new agreement for provision of municipal oversight for an on-site septic system and the previous agreement? Bob Leach stated that this agreement is a standard agreement for alternative septic systems and is less extensive than the previous agreement. Commissioner Dennison moved to approve the change in Agreement for the Samples Alternative Septic System as presented by the PUD. Commissioner George Brown seconded the motion which carried by a unanimous vote. Resoonse from ADDlicant for Environmental Health Director: The Health Department has extended the County's employment offer to an applicant for the position of Environmental Health Director, but the man says he can not do the job for less than $38,500.00. The top of the salary Grade for this position is $31,400.00. The Board will consider if they want to make a counter offer to this applicant. The position will be re-advertised in the Seattle Times and the Environmental Health journals. Board of Health Minutes: October 17, 1989 Page: 4 ProDOsed Chanaes to the Environmpntal Health Fee Schedule: Kathy Stafford presented a worksheet that indicated the comparison of the Jefferson County fees for Health Department environmental health services to what is charged in other counties, and lists proposed new fees. The main changes are: Food Service Program: Restaurants increased $20 to $35 depending on size. Addition of a fee for a satellite kitchen and a fee for food caterers. Retail Food markets are charged according to the number of checkstands. There is an additional fee for re-inspections and administrative hearings for the food service program. Sewage Disposal Fees: Water samples went up $1.00 because the laboratory fee for processing the samples increased. A separate price for alternative system permits as been added. The fee for evaluation of an existing system has been increased to $60.00. A fee for short and long plat review has been added. Currently there is no charge for short plat review. The suggestion is to charge a $50 fee which would be applied to the cost of the actual permits. This will be discussed at the next staff strategy meeting so that Planning Director David Goldsmith can give his input on this item. Dr. Geerlofs reviewed these proposed fees and recommends that they be approved as soon as possible. MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSIONERS ~e n~son, Me~er ,~~. /}.~' . ",." " , -' u-- ' --(....________ . Ge rge '. rown, em er Public Utility District #rL~:()) ~ Of Jefferson County ~ j0)~ ,-;::::> B08rd of Commisso em: nicllmd M. ~;tliprmJr1. Uistrict 1 Kenneth McMillen. District 2 John L. Reep, Jr.. District 3 Dc tobe t. 18, 1989 Charles & Betty Samples 1151 Griffith Point Road Nordland, WA 98358 lR{~~~~W~@ OCT a 1~1Il~ Robert A Leach, Manager Re: Contract Agreement; JEFFEPlSON COUNTY IOARD OF COMMISSIONFIIS rn,-Slfe Septlc'System Dear Mr. & Mrs. Samples, Robert A. Leach, District Manager, authorized by Resolution No. 88-272 adopted by the Board of commissioners of Public Utility District No. 1 of Jefferson County on AprilS, 1988, has approved and signed the Agreement For provision of Municipal Oversight For An On-Site Septic System to provide monitoring services to your On-site Septic System. A copy is enclosed for your records. One fact we want to make you aware of is that this entails an encumbrance that goes with the land; should you sell this property the buyer must be made aware that he is also assuming this encumbrance. We also must be notified and provided with buyer's name and contact address_ According to the site monitoring schedule (Appendix II) there will be regularly scheduled site monitoring visits conducted by PUD personnel, one at six months and one at twelve months after the date of final approval by the Jefferson County Health Department; monitoring visits will be conducted according to Appendix II of your contract thereafter. You will receive a copy of each monitoring visit report. Billing will be processed at time of visit. If you have any questions please call. Sincerely, 73~/&Il0 k /Robet-t A. Leacll O. - Manager 24 Colwell Slreet I P.O, Box 929, Hadlock, Washington 98339 (206) 385.5800 "-.\ AGREEMENT FOR PROVISION OF MUNIeIPAe OVERSIGHT ~~~ FOR AN ON-SITE SEPTIC SYSTEM ~~ THIS AGREEMENT is made this ~~day of rCJ~ ~, 19~qbY and ~ between CHARLES R. & BETTY L. SAMPLES, hereinafter referred to as the "Owner", and Public Utility District Number One of Jefferson County, a political subdivision of the State of Washington, hereinafter referred to as the "PUD", to wit: WHEREAS, CHARLES R. & BETTY L. SAMPLES is the owner of a certain tract of land particularly described as follows: PARCEL #021321021, KNOWN AS TAX 45 WHICH IS LOT 42 IN GRIFFITH POINT ESTATES, SECTION 32, TOWNSHIP 30 NORTH, RANGE 1 EAST, W.M., JEFFERSON COUNTY, WASHINGTON. and, WHEREAS, a sewage collection, treatment and disposal system, as described in the Operations and Maintenance Manual(s) and As- Built Plans attached hereto as Appendix I, has been installed thereon, and WHEREAS, the Owner is in need of a governmental agency to assume municipal oversight responsibility for the continuous and satisfactory operation and maintenance of the sewage system, and WHEREAS, the PUD is willing to assume the responsibility for providing such municipal oversight, as authorized by Chapter 54 RCW, on the termS and conditions hereafter set forth. NOW THEREFORE, in consideration of the premises and the mutual promises and covenants hereafter set forth, the parties hereto agree as follows: 1. Construction -- The Owner has constructed a sewage collection, treatment and disposal system together with appurtenant facilities, with capacity and design satisfactory to the Jefferson County Health Department. The plans and specifications for this construction have been approved by the Jefferson County Health Department prior to construction and have been inspected by same following construction. 2. Riqhtof Inspection -- The PUD shall have the right to inspect the Owner's Sewage System in accordance with the schedule set forth in Appendix II. The cost of such inspections shall be borne solely by the owner. Said costs include, but are not limited to, labor (including all fringe benefits) and mileage. 3. Certification -- The PUD will assume no responsibility for the Owner's Sewer System until the system is complete and the Owner furnishes the PUD with a certification by the Jefferson County Health Department that said system has been .~ constructed in accordance with the approved construction plans and specifications therefore. 4. Easements -- The Owner shall furnish the PUD with perpetual easements for all portions of the Owner's Sewer System lying outside of dedicated pUblic rights of way. 5. Conveyance -- The Owner shall retain ownership of all facilities and appurtenances that together or individually constitute the Sewer System. The PUD shall provide municipal oversight services only. 6. Reversion -- No reversion shall be necessary as ownership shall remain with the Owner. 7. Additions -- No additional service areas outside the property described in the recitals hereto shall be connected during the life of this agreement to the Owner's Sewer System without the express written approval of the PUD and the Jefferson County Health Department. 8. Ooeration and Maintenance -- The PUD shall provide the personnel, vehicles, additional equipment other than provided for above, and materials necessary to provide municipal oversight for the Owner's Sewer System and shall keep an accurate record of the costs thereof. Such records shall be open to the inspection of the Owner. 9. Fees -- The PUD shall be entitled to compensation for its services herein in accordance with the following schedule: Thirty dollars ($30.00) per each monitoring visit, to be billed at time of visit. Such schedule of charges shall remain in force and effect until such time as a revised schedule of charges is approved by resolution of the Board of PUD Commissioners after public notice of the intention to revise charges and public hearing thereon. Effective date of revised charges shall be as provided by such resolution. Collection of the fees in accordance with the above schedule shall be the responsibility of the PUD. 10. Term -- This agreement shall remain in full force and effect until the date of notification to the PUD by the Jefferson County Health Department that the Owner's Sewer System has been intercepted and connected to a general sewer system. 11. Tax -- The Owner shall be responsible for paying all real, personal and other taxes as they come due and are owing on the Owner's Sewer System or real property. In the event that any taxes are not paid when they come due and are owing, the PUD shall have the right to immediately terminate any of its obligations under this agreement to provide municipal oversight services for the Owner's Sewer System upon thirty (30) days notice to the Owner, during which time the Owner may cure said breach, and pursue any other legal remedies available for the Owner's breach of this provision. 12. Venue -- Venue for any action hereunder shall be in Jefferson County, Washington. If any term or provision of this agreement is in whole or part held invalid or unenforceable by any court of competent jurisdiction, the remainder of this agreement shall continue in full force and effect. 13. Liability. The Owner agrees that the PUD shall have no liability to the Owner on any matter related to the sewage collection, treatment and disposal system and appurtenant facilities; approval of plans and specifications for construction of the same; certification that the Owner's sewer system shall meet standards established by the Jefferson County Health Department or State of Washington; or from any termination or restriction of such sewage collection, treatment and disposal system or appurtenance thereto or repair, replacement of maintenance as required by the PUD in connection with its municipal oversight responsibilities under the terms of this agreement. The Owner shall hold the PUD harmless for all costs and expenses, including attorney fees, incurred by the PUD as a result of any claim for loss, damage or otherwise made by any person or entity as a result of improper design or construction; failure to obtain or maintain certification from the Jefferson County Health Department or State of Washington; or resulting from any termination or restriction of said sewage' collection, treatment and disposal system or appurtenance thereto, or repair replacement or maintenance of the same as required by the PUD in connection with its municipal oversight responsibilities under the terms of this agreement. 14. Life of Covenants and Bindinq Effect -- All of the promises, covenants, terms and conditions of this agreement hereunder, and this agreement successors and assigns of the shall survive the conveyance shall extend to and bind the respective parties hereto. ~~//<< . ~ t? ,.~~ ROBERT A LEACH, Manager Jefferson County PUD #1 (~~fft L ifM~~ ~..J BETTY L ~AMPLES, Ower APPENDIX II TO MUNICIPAL OVERSIGHT AGREEMENT BETWEEN PUBLIC UTILITY DISTRICT NUMBER ONE OF JEFFERSON COUNTY, WASHINGTON and CHARLES R. & BETTY L. SAMPLES Inspection Schedule RECIRCULATING SAND FILTER SYSTEM with a PRESSURIZED DRAINFIELD The PUD will monitor the performance of the system described in Appendix I on the following schedule: X six months from the date of final system approval by JCHD X one year from the date of final system approval by JCHD X three years from the date of final system approval by JCHD X five years from the date of final system approval by JCHD X TEN years from the date of final system approval by JCHD X TEN year intervals thereafter X additional monitoring as required in the event of problems NOTE: Owner must pump tank out according to requirements of Jefferson County Health Department. Following each site visit, the PUD's system operator will prepare a report which will include the following: (1) Nuisance factors noted (such as odors or user complaints, if any); (2) Any mechanical malfunctions noted; (3) Any electrical malfunctions noted; (4) Any evidence or notice of material fatigue or failure; (5) Any evidence or notice of neglect or improper use of the system; (6) Any installation problems, such as compaction of displacement of soil; (7) State of maintenance of the septic tank; (8) State of maintenance and condition of the pump chamber; (9) Any evidence of ponding, evidence of clogging, or reduced infiltration rates; (10) Any evidence of malfunctions of the siphons or pump(s), including dosing volume problems, pressurization problems, breakdown, burnout or cycling problems; and, (11) Any evidence of overflow and/or seepage problems. One copy of the report will be placed in the PUD's files, one will be sent to the Jefferson County Health Department and one will be provided to the owner.