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HomeMy WebLinkAboutM110507 Distrkt No. 1 COIIUIIiuioller: PItH JoIt.1OB District No. 2 Comml..loaer: David W. S.mv.. District No.3 ComllJiMioaer: Jolla Aulda County Administrator: John F. Fischbach Clerk of the Board: Lorna Delaney MINUTES Week of November 5, 2007 Chairman Phil Johnson called the meeting to order in the presence of Commissioners David Sullivan and John Austin. PUBLIC COMMENT PERIOD: The following comments were made by citizens: the Board should send a letter to the Navy to congratulate them for winning the football game against Notre Dame; the County keeps implementing new programs that create more expenses while revenues keep decreasing; the County can increase revenues by encouraging new businesses but a lot of people who live here don't want businesses to be successful; the Board needs to streamline the way government does business; the designation of land banks would bring in businesses that would help increase revenues; it was suggested that the Conservation District do all the water monitoring in the County and keep all the data; several people commented on the proposed draft Critical Area Ordinance and the public process; the audio portion of the Board's meetings should be put on the webpage; several examples were given of how County departments spend money on unnecessary things; a citizen suggested that eco tourism can create jobs and bring money into the County; and ifpeop1e don't like the way the County is being run, they should move. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve the Consent Agenda as presented. Commissioner Austin seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 93-07 re: Adopting the Cost Allocation Plan for Fiscal Years 2007 and 2008 2. RESOLUTION NO. 94-07 re: Allowing the Purchase ofthe Jefferson Audio Video Systems (JA VS) Materials/Training Based on the Emergency Exception Found at RCW 39.04.280 (l)(e) 3. HEARING NOTICE re: Resolution setting the 2008 Ad Valorem Tax Levies for Jefferson County for levy in 2007 and collection in 2008; Hearing set for Monday, November 26,2007 at 10:00 a.m. in the County Commissioners' Chambers. 4. HEARING NOTICE re: 2007 Comprehensive Plan Amendment Applications (Excludine the Master Planned Resort at Black Point, Brinnon); Hearing Scheduled for Monday, November 26, 2007 at 5 :00 p.m. in the Superior Court Courtroom 5. AGREEMENT re: Feasibility of Converting Jefferson County Public Health into a Health District; Jefferson County Public Health; The Royer Group Page 1 Commissioners Meeting Minutes: Week of November 5, 2007 6. AGREEMENT NO. 838268 re: Internet V ehic1eN essel Information Processing System (IVIPS); Jefferson County Public Health; Washington State Department of Licensing 7. AGREEMENT NO. G0800149 re: Grant Funding Water Resource Inventory Area (WRIA) 17 Planning Unit Administrative Support; Jefferson County Public Health; Washington State Department of Ecology 8. AGREEMENT re: Clock Tower Rehabilitation - Execution of Conservation Easement; Jefferson County Public Works; Washington State Historic Preservation Officer, Department of Archeology and Historic Preservation 9. AGREEMENT re: 1) Sales Agreement; 2) Standard Terms and Conditions; and 3) Limited Warranty Statement; Jefferson County Superior Court, Jefferson County District Court and Jefferson County Commissioners; Jefferson Audio Video Systems (JA VS) 10. AGREEMENT NO. 0763-30326 re: Evidence Based Expansion Program; Jefferson County Juvenile Services; Washington State Department of Social and Health Services, Juvenile Rehabilitation Administration (JRA) 11. AGREEMENT re: Software Maintenance Agreement Renewal; Jefferson County Clerk; JURY+ Jury Management System 12. AGREEMENT re: Data Sharing Agreement; Jefferson County Clerk; Washington State Employment Security Department 13. AGREEMENT re: Recruitment for the Records Management Specialist Position; Jefferson County Central Services; Express Professional Staffing 14. AGREEMENT re: Sheriffs Annex (Clearwater) Generator Maintenance; Jefferson County Central Services; Cummins NW 15. AGREEMENT Amendment re: Comprehensive Shoreline Master Program Update; Jefferson County Department of Community Development; ESA Adolfson (Formerly Adolfson Associates, Inc) 16. AGREEMENT re: H.J. Carroll Park Caretaker Services; William and Gloria Evetts 17. AGREEMENT re: Reduction of Underage Drinking (RuaD) Grant Educator; Jefferson County Sheriff; Jerry Blackburn 18. CANCELLATION NOTICE re: County Commissioner Regular Meeting; Scheduled for Tuesday, November 13, 2007 19. Authorization to 1) Pay Invoice of $69,356.46 to Port of Port Townsend for Quilcene Aquaculture Infrastructure Project; and 2) Award Public Infrastructure Fund Project Grants and Loans to Public Utility District No.1 for Sparling Well Site and City of Port Townsend for Water Street Underground Utilities Project 20. Authorization to Pay $15,410 from Hotel-Motel Lodging Tax Fund for Planned Improvements to Olympic Peninsula Gateway Visitor's Center 21. Payment of Jefferson County Vouchers/Warrants Dated October 22,2007 Totaling $229,577.33 22. Payment of Jefferson County Payroll Warrants Dated October 22,2007 Totaling $93,623.49 and AlP Warrants Done by Payroll Dated October 22,2007 Totaling $17,483.05 23. Advisory Board Resignation; Jefferson County Parks and Recreation Advisory Board; Judi Mackey Page 2 Commissioners Meeting Minutes: Week of November 5,2007 APPROVAL OF MINUTES: Commissioner Sullivan had the following revisions to the minutes of October 22,2007: · Page 5 - Richard Burke and should be Berg. · Page 3 - Discussion of Legislative Priorities - He would like it to be noted that he and Chairman Johnson voiced strong reservations about a utility tax. Commissioner Austin asked that the October 22 minutes be revised as follows: · Page 3 - County Administrator's Briefing - He noted that some structures on the Quinault Indian reservation are on the north side of the property. Commissioner Austin also asked that the October 8, 2007 minutes be revised as follows: · Page 3 - Commissioner Austin moved to appoint Lizanne Coker and Commissioner Sullivan seconded the motion. Commissioner Sullivan moved to approve the regular meeting minutes of October 1, 8, 15, and 22,2007 with the suggested revisions and the special meeting minutes for October 17, 2007. Commissioner Austin seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: County Administrator John Fischbach reported on the following items: · A proposal for creating a Clean Water District Financing Task Force (CWDFTF) to examine options for a per parcel fee. The five members would be: the Assessor, the Treasurer, a City Council Member appointed by the Mayor, a County Commissioner and a Conservation District Board Member. Everyone has been notified and has agreed to serve on the task force except the Conservation District Board Member. The task force would submit a written report to the Board by Apri11,2008. The Board decided to wait to take formal action on the appointment ofthe task force until the County Administrator hears from the Conservation District Board Member. · Public Works Staff contacted the State Department of Transportation about construction of a left turn lane from SR19 onto Oak Bay Road. The State replied that there have not been many reported collisions at the intersection and it will not successfully compete for funding until the 09-11 biennium. · The agenda for the Jamestown S'K1allam Tribe special meeting scheduled on December 1 was discussed. · The meeting with the Quinault Indian Nation is scheduled on November 28,2007 at the Grays Harbor Commissioners Chambers. Land use issues will be the topic of discussion at this special meeting. · Legislative Priorities for the County for 2008 Legislative Session were discussed. · He has been notified that the Public Defender Grant application that the County submitted was approved by the State. He doesn't know the specifics yet. · Undersheriff Tim Perry has submitted his resignation. Page 3 Commissioners Meeting Minutes: Week of November 5,2007 . The Department of Community Development received a thank you letter from the Seventh-Day Adventist Church for their work on the permit process for the North Pacific Union Camporee. Puget Sound Energy franchise renewel. The Wastewater Manager attended the 2007 Infrastructure Assistance Coordinating Council Conference last week. . . HEARING re: Intent to Sell Surplus County Property: Chairman Johnson opened the public hearing. Treasurer Judi Morris explained that the Environmental Health Department purchased property in the Brinnon flood plain which included a 1998 manufactured home. The Treasurer needs the Board's authorization to sell the home as surplus property at the County's foreclosure sale in mid-December. The home has been appraised at $43,000. The money will go back into the Title III Fund. She is asking the Board to approve the sale ofthe manufactured home and authorize the minimum bid of $43,000. There was a brief discussion about whether the County can donate the home to the Housing Authority. Judi Morris explained that the Civil Deputy Prosecuting Attorney told her that the Housing Authority can bid on the property and the County can sell it to them without going to public bid because they are a governmental agency. However, they would still have to pay the minimum bid. Tami Pokorny, Environmental Health, noted that she talked with Olympic Community Action Programs (OlyCAP) regarding the home, but they are not considered a governmental agency. Chairman Johnson opened the public comment portion ofthe hearing. Kathy McKenna, Chair ofthe Housing Authority, stated that it is her understanding that Clallam County has used their Housing Authority as a conduit for similar transactions that allow homes to go into the permanent affordable housing market. OlyCAP was notified about the availability ofthe house. She could see the Housing Authority partnering with OlyCAP to re-site the house and put a permanent deed restriction on it with a for sale affordability requirement. She hasn't had a chance to discuss this with the Housing Authority Board or OlyCAP yet. She understands there is an issue of timeliness to move the house out of the flood plain. She asked the Treasurer when the County expected to have the house moved? Judi Morris stated that it would probably be about six months. Kathy McKenna stated that the Housing Authority doesn't have money or land for the home. Judi Morris, Chair of OlyCAP stated that OlyCAP doesn't have the money to buy the home. Mike Belenski, stated that he is encouraged that the statutory process for disposing of surplus property is being followed. If it doesn't sell, what will the County do with it? He trusts the Treasurer's research. Judi Morris noted that she is confident that the home will sell. Ifit doesn't sell within a year ofthe sale, the statute allows the County to actively seek willing buyers and negotiate a sale. It is important for the County to maximize the value of surplus items and have the money go back into the fund the property was purchased from so that it will benefit the residents of Jefferson County. Page 4 Commissioners Meeting Minutes: Week of November 5,2007 Norm McLeod, stated that there probably isn't a process in place, but governmental agencies like the Conservation District need more office space and this would provide affordable office space for them if it was located on County property. County agencies can create opportunities to help other County agencies which helps the County as a whole. Tom Thiersch, stated that he heard the Treasurer say that other government entities get the right of first refusal in the bidding. The Treasurer answered that this is correct. He works with the Port Townsend School District and they have to spend a lot of money to acquire equipment such as printers and copiers that they could have acquired from the County. He asked if there a mechanism that can be put into place where governments can better communicate with each other about the availability of surplus items before they go out to the public for bid? Hearing no further comments for or against the intent to sell County surplus property, the Chair closed the public hearing. Commissioner Austin stated that he saw two sides in the discussion ofthe sale of this manufactured home, getting a maximum value by selling it to the public or finding a way to transfer the home to another government entity. The Housing Authority hasn't had time to research options. One of the County's major goals is affordable housing. Both Commissioner Austin and Commissioner Sullivan asked if there is time to delay advertising for a month? Judi Morris explained that there are several steps in the advertising process for the foreclosure sale and she would need to do this sooner. She also mentioned that the County just wrote off a $40,000 loan for the Housing Authority. It may be difficult for them to come up with $43,000 within a few weeks. Commissioner Sullivan stated that finding grant funding also takes time. He noted that when the money goes back into the Title ill fund, it will help several other County programs. Commissioner Austin asked ifthe home could be withdrawn from the list after it was advertised? Judi Morris answered that the Prosecuting Attorney has advised that since the process to sell the home as surplus property has begun, it would be best to continue on with it. If this happens in the future, it could be handled in a different way. Unless the Board authorizes the sale today, the home will not be part of the auction in mid-December. Commissioner Sullivan moved to surplus the manufactured home and put it up for sale at auction with the suggested minimum bid. Commissioner Austin seconded the motion which carried by a unanimous vote. The Board met in Executive Session from 10:30 a.m. to 11: 15 a.m. with the Prosecuting Attorney, County Administrator, Community Development Director, Planning Manager, and Planner regarding potential litigation (RCW 42.30.110(1)). Page 5 Commissioners Meeting Minutes: Week of November 5, 2007 County Administrator Briefing Session: The following items were discussed during the County Administrator Briefing Session: · John Devaney, State Director of US Department of Agriculture Rural Development and Melanie Drecksel, Mount Vernon Area (Includes Jefferson County) Director regard USDA programs. · Budget issues. NOTICE OF ADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 4:50 p.m. to the next meeting on November 19,2007. Commissioner Austin seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEI .. - -( Phi Johnson, Chair Dav~~ - (~tt J ohn;justin, Member ~ . VjY~ to:.. ~fi(a.#I\t~< CJ1tC 0ulie Matthes, CMC Deputy Clerk of the Board Page 6