HomeMy WebLinkAbout018 07
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STATE OF WASHINGTON
County of Jefferson
In the Matter of Authorization
for Auditor to Sign Payroll
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RESOLUTION NO. 18-07
WHEREAS, the time requirements of various banks and financial institutions
that employees use for direct deposit of payroll warrants are specific; and,
WHEREAS, the transfer requirements of various payroll tax repositories, State
agencies, and other recipients of payroll deductions by electronic transfer are specific;
and,
WHEREAS, the required process of the County's financial reporting software to
produce the payroll, all of the required reports and backup for each electronic transfer
cannot be completed until the payroll is finalized by the Payroll Services Manager in the
Auditor's Office; and,
WHEREAS, when payroll is completed the electronic transfers for the State
Retirement System, federal and state payroll taxes and other employee payroll
deductions must occur in a timely manner; and,
NOW, THEREFORE, BE IT RESOL VED by the Board of Commissioners of and
for the County of Jefferson that the County Auditor or the Payroll Services Manager, in
the temporary absence of the Auditor, is hereby authorized to process the County
payroll expenditures which will then be reviewed and approved by the Commissioners
at their next"..-Jeg~,la,rly,,~cheduled public meeting as per RCW 42.24.180.
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./'~'ARPk.OVED and ADOPTED this W
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Julie Matthe&;-..-~....-
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tbeputy Clerk of the' Boa~d, c&
,2007
JEFFERSON COUNTY BOARD OF COMMISSIONERS
Consent Agenda Item
FOR THE WEEK OF: February 20, 2007
I. Description --A brief description of the agenda item.
This resolution gives the Auditor's Office authorization to issue payroll
warrants for all County Departments.
II. Issues --A short outline of the major issues or areas that should be given
particular attention.
RCW 42.24.180 allows the Commissioners, after adopting the policy (as
well as policies for contracting, hiring and purchasing which are already in
place), to sign warrants issued by the Auditor in payment of claims before
the Board of Commissioners have acted to approve the claims at a public
meeting.
III. Action -- What is the nature of the action the Board is being asked to
take (discussion, approval of a contract, support for a grant, etc.).
Approve the Resolution to allow the Auditor to process payroll claims in the
manner prescribed by law.
IV. You may also want to express the department's position or recommendation.
Suggested wording for the motion (a motion to approve/adopt/accept and a motion to
deny/remand) would help especially if there are specific items or wording that needs to be
covered in the motion.
Recommendation is to adopt this Resolution.
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John, FiscH ach, County Administrator
2./1'-1-11)7
Page 1 of 1
RCW 42.24.180
*Taxing district -- Issuance of warrants or checks before approval by legislative body -- Conditions.
In order to expedite the payment of claims, the legislative body of any *taxing district, as defined in RCW
43.09.260, ma authorize the issuance of warrants or checks in ayment of claims after the provisions of this
chapter have been met an after the officer designated y statute, or, in the absence of statute, an appropriate
charter provision, ordinance, or resolution of the *taxing district, Qas signed the checks or warrants, but before
the legislalive body has acted to approve'-the claims. The legislative body may stipulate that certain kinds or
r amounts of claims shall not be paid before the board has reviewed the supporting documentation and approved
the issue of checks or warrants in payment of those claims. However,. all of the following conditions shall be
met before the payment:
(1) The auditing officer and the officer designated to sign the checks or warrants shall each be required to
furnish an official bond for the faithful discharge of his or her duties in an amount determined by the legislative
body but not less than fifty thousand dollars;
(2) The legislative body shall adopt contracting, hiring, purchasing, and disbursing policies that implement
effective internal control;
(3) The legislative body shall provide for its review of the documentation supporting claims paid and for its
approval of all checks or warrants issued in payment of claims at its next regularly scheduled public meeting or,
for cities and towns, at a regularly scheduled public meeting within one month of issuance; and
(4) The legislative body shall require that if, upon review, it disapproves some claims, the auditing officer
and the officer designated to sign the checks or warrants shall jointly cause the disapproved claims to be
recognized as receivables of the *taxing district and to pursue collection diligently until the amounts
disapproved are collected or until the legislative body is satisfied and approves the claims.
[1994 c 273 ~ 18; 1984 c 128 ~ 11.]
NOTES:
*Reviser's note: "Taxing district" redesignated "local government" by 1995 c 301 ~ 15.
http://srch.mrsc.org:8080/rcwwac/Doc View/rcw/RCW%20%2042%20%20TITLE/RCW%20%204... 2/7/2007