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HomeMy WebLinkAbout019 07 ll. MA. lJ4J.b. ~ ..;U ~(J( -;--- .. STATE OF WASHINGTON County of Jefferson Establishing Standards for The Annual Inventory of the Capitalized Fixed Assets RESOLUTION NO. 19-07 WHEREAS, RCW 36.32.210 requires that a full and complete inventory of all capitalized assets, including, for example, buildings, infrastructures, tools machinery, equipment and appliances, belonging to Jefferson County be maintained; and, WHEREAS, this inventory is required to provide accurate information for the preparation of the County's financial reports and for accountability regarding the fixed assets of Jefferson County. NOW, THEREFORE, BE IT RESOL VED by the Board of County Commissioners as follows: 1) Each department or office of the County shall conduct a physical count of its inventory and file the appropriate annual report in a timely manner in accordance with the established State and County Auditor accounting guidelines. 2) The County shall capitalize and include in the inventory report all single fixed asset items with a value of $5,000.00 and more. The $5,000.00 unit price includes unit price, taxes, shipping and handling, set-up fees, and all other related costs needed to put the item in a working condition. 3) The County shall include in the inventory report items that have a unit value ofless than $5,000.00 if they are considered small and attractive. The following is a sample list of small and attractive items: . Communication Equipment, such as radios; . Microcomputer systems, such as laptops, personal computers, printers and scanners; . Law and Safety equipment, such as guns; . Audio and Video equipment, such as cameras, televisions, VCRs, video cameras, projection equipment, and tape recorders; . Optical devices, such as binoculars, telescopes, infrared viewers and rangefinders; . Other equipment the Elected Official of Department Head deems appropriate to keep on the inventory. ~ Resolution No, 19-07 : Establishing Standards for Capitalized Fixed Assets and the Inventory 4) The Jefferson County Auditor's Office will continue to coordinate the County's compliance with the state law listed above and is hereby formally requested to do so. 5) Each Elected Official or Department Head shall certify in writing the accuracy of the inventory to be provided by his or her office, department, agency or division to the Jefferson County Auditor, who in turn shall forward the collected inventories to the Clerk of the County Commission. 6) The three members of the Jefferson County Commission shall file with the Jefferson County Auditor on or before the first Monday in March of every year a statement verified by oath regarding the inventory of capitalized assets, attaching to said statement the certified inventory sheets from the various offices, departments, agencies or divisions of Jefferson County. BE IT FINALLY RESOL VED, that this Resolution on Standards for Capitalized Fixed Assets and the Inventory shall be effective as of February 28, 2007. ~ROVED AND ADOPTED this '2.,0 ,.,/" "1 )";"',, / f"~l.' '\, 'J 'Ii . · (~,; " ,~'~ ~~~.~:', \ . ft "", . ~ \ '( . , ::Y'j :~L.\.' .l;j~J \;.-.~..-(-.. / . '" i '\: -/ /' )l .. J '" ~ ;,,,,,' .- day of~'(";y 2007. Page 2 of2 JEFFERSON COUNTY BOARD OF COMMISSIONERS Consent Agenda Item FOR THE WEEK OF: February 20, 2007 I. Description --A brief description of the agenda item. A committee of County Department Heads and Elected Officials met to review the RCW and County policies regarding the annual inventory of Capitalized Fixed Assets. This resolution which establishes standards for County Departments to meet is the result of that meeting. II. Issues --A short outline of the major issues or areas that should be given particular attention. This resolution requires each Elected Official and Department Head to certify the inventory provided to the Auditor at the first of each year. The Auditor will in turn forwa-d the collected inventories to the Commissioners Office. The Board of Commissioners will then file a statement verified by oath regarding the inventory of capitalized assets and attach such statement to the certified inventory sheets from the various offices and departments of Jefferson County. III. Action -- What is the nature of the action the Board is being asked to take (discussion, approval of a contract, support for a grant, etc.). Approve the Resolution IV. You may also want to express the department's position or recommendation. Suggested wording for the motion (a motion to approve/adopt/accept and a motion to deny/remand) would help especially if there are specific items or wording that needs to be covered in the motion. Recommendation is to adopt this Resolution.