HomeMy WebLinkAboutHearing Port Ludlow Drainage Assessment Department of Public Works
O Regular Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Mark McCauley, County Administrator
From: Monte Reinders, PE, Public Works Director
Agenda Date: August 19, 2024
Subject: Port Ludlow Drainage District Assessment System Ordinance
Public hearing
Statement of Issue:
The Port Ludlow Drainage District was established under the authority of RCW 85.38.
A map showing the District boundary is attached. The District currently levies an
assessment to fund District activities that was authorized under Jefferson County
Ordinance 06-0817-20. RCW 85.38 requires the Board to hold a public hearing to
review the Drainage District Assessment System every four years and approve an
assessment system on or before September 1. The Drainage District has not requested
that the Board revise the existing assessment system.
Public Works has prepared a draft ordinance that adopts the existing assessment
system. it includes "Appendix 1: Port Ludlow Drainage District Assessment System
Calculation Method" that explains how the assessments on individual parcels are
calculated. The ordinance is attached for the Board's review and consideration in a
public hearing.
Analysis/Strategic Goals/Pro's Et Con's:
The assessment system is based on the impervious surface area and size of each
parcel in the Drainage District. Based on the 2024 District assessment revenue of
$70,000, the annual assessment for a single family residence on a half-acre lot would
be approximately $65. The County Engineer has reviewed the District's assessment
system and determined that it is consistent with RCW 85.38. The County Engineer's
report is attached.
The District is an independent municipal corporation. The Board's responsibility under
RCW 85.38 is solely to review the assessment system to determine if it is fair to
District property owners. The Board is not responsible for setting the amount of the
District's assessment or budget or for determining District projects.
Department of Public Works
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Renewing the District's assessment system will enable the District to continue to
provide drainage facilities in Port Ludlow.
Fiscal Impact/Cost Benefit Analysis:
Drainage District's assessments fund the District's activities. The County does not
fund the District. The County is authorized to charge the District for its costs incurred
in reviewing and approving the assessment system. The County Treasurer may also
impose a fee for collecting the assessments, not exceeding one percent of the
assessments. Adopting an assessment system for the District will not have a negative
fiscal impact on the County.
Recommendation:
Prior to the public hearing Public Works will review the Drainage District's assessment
system and the draft ordinance with the Board. District representatives will also be
present to discuss the assessment system.
After the hearing, the Board, at its discretion, could:
• Consider the public hearing comments and decide whether to adopt the ordinance,
or
• Direct Public Works to compile the comments and prepare responses and, if
appropriate, prepare recommended revisions to the ordinance or assessment
system for consideration by the Board.
In either case, the Board must approve a District assessment system ordinance on or
before September 1.
Department Contact: Monte Reinders, 360-385-9242
Reviewed By:
Mark McCaule ounty Administrator Date
STATE OF WASHINGTON
County of Jefferson
In the Matter of }
Repealing and Replacing }
Ordinance No. 06-0817-20 }
Finalizing the Assessment System }
For the Port Ludlow Drainage District } ORDINANCE NO.
WHEREAS the Port Ludlow Drainage District was established in 2000; and
WHEREAS RCW 85.38 requires the Board of Commissioners to finalize the
Drainage District assessment system at least once every four years; and
WHEREAS the Drainage District assessment system was previously finalized by
adoption of Ordinance No. 06-0817-20 in August of 2020; and
WHEREAS the Drainage District has not requested that the Board of
Commissioners amend the Drainage District assessment system; and
WHEREAS RCW 85.38 requires the Board of Commissioners to hold a public
hearing prior to finalizing the assessment system; and
WHEREAS RCW 85.38 specifies that notice of the public hearing shall be made
by publishing two notices in the newspaper of record and by mailing a notice to all Drainage
District property owners; and
WHEREAS the notice of the public hearing was properly advertised and the
Drainage District property owners were individually notified by mail; and
WHEREAS a public hearing was held before the Board of County Commissioners
on the 19th day of August, 2024;
NOW, THEREFORE, BE IT ORDAINED
SECTION 1. PURPOSE AND SCOPE
The purpose of this Ordinance is to establish the Port Ludlow Drainage District Assessment
System to be used to set Drainage District assessments.
SECTION 2. AUTHORITY
This Ordinance is adopted under the authority conferred on Jefferson County by Chapter 85.38
Revised Code of Washington.
SECTION 3. ASSESSMENT SYSTEM
The Assessment System shall be as specified in Appendix 1: Port Ludlow Drainage District
Assessment System Calculation Method of this Ordinance.
Port Ludlow Drainage District Assessment System 1 of 4
SECTION 4. ORDINANCE REVIEW
The Assessment System shall be reviewed by the Board of County Commissioners at least once
every four years as provided for in Chapter 85.38 Revised Code of Washington.
SECTION 5. REPEALER
This Ordinance repeals and replaces Ordinance No. 06-0817-20.
SECTION 6. SEVERABILITY
If any section, subsection, sentence, clause, phrase, or figure of this Ordinance or its application
to any person or circumstances is held invalid, the remainder of the Ordinance or the application
to other persons or circumstances shall not be affected.
EFFECTIVE DATE
This Ordinance shall become effective twenty-one (21) days after adoption.
APPROVED AND ADOPTED this day of August, 2024.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kate Dean, District 1
Heidi Eisenhour,District 2
Greg Brotherton, District 3
ATTEST: APPROVED AS TO FORM:
Carolyn Galloway Philip C. Hunsucker
Clerk of the Board Chief Deputy Prosecuting Attorney
Port Ludlow Drainage District Assessment System 2 of 4
Appendix 1: Port Ludlow Drainage District Assessment System Calculation Method
As provided for in Chapter 85.38 Revised Code of Washington, the Port Ludlow Drainage District
Assessment System is designed to generate a hypothetical $1,000 in revenue for the District. The
Assessment System determines the amount that each parcel within the District will be assessed per$1,000
of District revenue.The District Commissioners will determine the total annual District assessment and the
total amount assessed on each individual parcel through the adoption of the annual District budget. If, as
an example, the District budget were set at $70,000, the actual assessment on any parcel would be the
amount assigned in the Assessment System multiplied by 70.
The Drainage District Assessment System is a combination of two assessments. The first is an assessment
on the parcel's land area as a proportion of the total land area within the District. The second is an
assessment on the parcel's impervious surface area as a proportion of the total impervious surface area
within the District. 35% of the assessment is based on land area, and 65% of the assessment is based on
impervious surface area.
35%of the assessment,or$350.00 of the$1,000, is assigned to the land area within the District. The land
area portion of the assessment system consists of five Zones(Zone 0,Zone 1,Zone 2,Zone 3,and Zone 4).
Zone 0 consists of land areas permanently held in reserve or greenbelt areas that cannot be developed.Zone
1 comprises the majority of the District.It consists of the land areas that can be developed,except for Zones
2,3,and 4. Zone 2 consists of the five-acre residential lots in Port Ludlow No.6 that completely drain into
the District.Zone 3 is composed of the five-acre residential lots in Port Ludlow No. 6 that partially drain
into the District.Zone 4 consists of the five-acre residential lots in Port Ludlow No.6 that completely drain
out of the District.Zone 0 parcels pay 5 percent of the land area assessment.Zone 1 parcels pay 100 percent
of the land area assessment.Zone 2 parcels pay 15 percent of the land area assessment.Zone 3 parcels pay
10 percent of the land area assessment. Zone 4 parcels pay 5 percent of the land area assessment.
Table 1: Land Area Portion of 2024 Assessment($350.00 of the$1,000 Assessment)
Zone Percentage of Land Total Land 2024 Land Area Rate per Total per Zone
Area Assessment Area $1,000 Assessment per$1,000
Acres Assessment
Zone 0 5% 121.27 =$0.039501 per Acre $4.79
Zone 1 100% 429.03 =$0.790017 per Acre $338.94
Zone 2 15% 32.64 =$0.118503 per Acre $3.87
Zone 3 10% 25.31 = $0.079002 per Acre $2.00
Zone 4 5% 10.16 = $0.039501 per Acre $0.40
Total: $350.00
65%of the assessment,or$650.00 of the$1,000,is assigned to impervious surface area within the District.
For the 2024 assessment period,there are 854 single family residences in the District. Based on a random
sample of residences, each single family residence (one Equivalent Residential Unit (ERU)) is assigned
3,000 square feet of impervious surface area. There are 123 multi-family residences in the District. Each
multi-family residence is assigned 2,250 square feet of impervious surface area(75%of an ERU).There is
a calculated total of 3,642,715.63 square feet of impervious surface area in the District.The 65%impervious
surface area portion of the$1,000 assessment is equal to$650 divided by the total impervious surface area.
For a single family residence this equals approximately $0.54 per $1,000 assessment. Developed
commercial properties are based on measured impervious surface area.
Port Ludlow Drainage District Assessment System 3 of 4
Table 2: Impervious Surface Area Portion of 2024 Assessment($650.00 of$1,000 Assessment)
Property Type Impervious Surface Total Impervious 2024 Impervious Total per
Area per Property Surface Area Surface Area Rate Property Type
Type(Square Feet) (Square Feet) per$1,000 per$1,000
Assessment Assessment
Single Family 3,000 assigned 2,562,000 $0.000178438 per $457.16
Residence Square Foot
Multi-Family 2,250 assigned 276,750 $0.000178438 per $49.38
Residence Square Foot
Commercial varies 803,966 $0.000178438 per $143.46
Square Foot
Total: $650.00
The rates shown in this Appendix have been rounded. The District's assessment database uses the actual
data entered into the database,not the rounded rates shown in this example.
Parcel Assessment Formula per$1,000 of Drainage District Revenue
A parcel's assessment per$1,000 of District revenue is based on the parcel's land area measured in acres,
and the area of impervious surface measured in square feet.
Parcel Assessment=(Land Area Rate x Parcel Land Area)+(Impervious Surface Area Rate x Impervious
Surface Area on the Parcel)
Example of Actual Assessment Calculation Using 2024 Values
For a single family residence in Zone 1 on a 21,780 square feet parcel of land,with an assigned 3,000 square
feet of impervious surface area,the calculation for the Assessment per$1,000 of Drainage District Revenue
is:
Parcel Assessment per$1,000 of District revenue in 2024=
=($0.790017 x 21,780/43,560 Square Feet/Acre)+($0.000178438 x 3,000)
=$0.3950085+$0.535314
=$0.9303225 per$1,000 of District Revenue
For 2024, the Drainage District Commissioners approved a budget that included $70,000 of District
Assessment. The Drainage District Assessment on the example single family residence is:
Drainage District Assessment for Example=
=$70,000 x$0.9303225/$1,000 District Revenue
=70 x$0.9303225
=$65.32575, or rounded to the nearest cent=$65.33
For the 2024 Drainage District Assessment of$70,000, a single family residence in Zone 1 on a
21,780 square feet(0.5 acre)parcel would be assessed approximately$65.33 .
Port Ludlow Drainage District Assessment System 4 of
d
Port Ludlow Drainage District Assessment Methodology
County Engineer's Review
Port Ludlow Drainage District Background
RCW 85.38.160 requires County Commissioners to review the Port Ludlow Drainage
District assessment system in a public hearing every four years and approve an ordinance
adopting an assessment system on or before September 1. The County Engineer is
required to review the assessment system and make a report to the County
Commissioners.
The Drainage District was formed by a vote of the property owners in north Port Ludlow
in 2000. The Board of Commissioners adopted the initial District assessment system in
2001. The Board adopted a revised assessment system in August 2003. The Board
readopted that system in 2008, 2012, 2016, and 2020. The assessment system is shown in
"Appendix 1: Port Ludlow Drainage District Assessment System Calculation Method"
of the draft Ordinance. It is based on impervious surface area and parcel acreage. The
District has not requested that Jefferson County amend the assessment system.
Assessment System Requirements
RCW 85.38.160 requires that Drainage District assessment systems be designed to
generate a hypothetical $1,000 of revenue for the District by distributing a portion of the
$1,000 to each parcel in the District. The actual assessment for each parcel is determined
by the District through its budget. Based on a $70,000 of District revenue for 2024, a
typical single family residence on a half-acre parcel would pay approximately$65
annually.
County Engineer's Recommendation
The Public Works Department has reviewed the Port Ludlow Drainage District
assessment system shown in"Appendix 1: Port Ludlow Drainage District Assessment
Syste lation Method". It meets the requirements of RCW 85.38.160.
Monte Reinders,PE Date
Public Works Director/County Engineer
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