HomeMy WebLinkAboutMinutes 081224 and 081524 DRAFTJ
MINUTES
Jefferson County Board of County Commissioners
Regular Meeting — August 12, 2024, 9:00 a.m.
Jefferson County Courthouse—Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA (Hybrid)
CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and
Commissioner Heidi Eisenhour participated in the meeting. Chair Dean called the meeting to order at
the appointed time. Commissioner Brotherton noted that he would like to pull Consent Agenda Item No.
14 regarding term limit of an appointment to the Port Ludlow Drainage District. Chair Dean noted that
the Regular Meeting of August 26, 2024 may not be held due to Commissioner availability.
PUBLIC COMMENT PERIOD: Chair Dean called for public comments, and five
comments were received. The Commissioners addressed the comments.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Brotherton noted that he requested that the Port Ludlow Drainage District appointment(Consent Agenda
Item No. 14) should be delayed until they can confirm correct term dates. Commissioner Brotherton
moved to remove Consent Agenda Item No. 14, and approve the remaining items on the Consent
Agendas as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous
vote.
1. RESOLUTION NO.43-0812-24R re: Applying for Fish Barrier Removal Board Grant Funding
for the Center Road MP 3.23 Fish Barrier Removal RCO Project#21-1413P
2. RESOLUTION NO. 44-0812-24R re: Finding and Determination to Declare Certain County
Property as Surplus and Authorize Trade-in
3. BID AWARD re: Supply of Aggregate for the County's Bituminous Surface Treatment(BST)
Program in 2025 and 2026; Public Works; Bruch and Bruch Construction, Inc.
4. HEARING NOTICE re: To consider whether to dissolve Drainage District No. 1, aka
Chimacum Drainage District; Hearing Scheduled for Monday, August 29, 2024 at 1:00 p.m. in
the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port
Townsend, WA (HYBRID)
5. MEMORANDUM OF AGREEMENT re: Hiring Incentive for Lakai Berteig; In the Amount
of$10,000; Jefferson County Human Resources; Fraternal Order of Police (FOP) Jefferson
County Sheriff's Office Uniformed Support Services (JCSOUSS);
6. AGREEMENT and SUBSCRIPTION AGREEMENT re: Collective Bargaining; Jefferson
County Human Resources; Fraternal Order of Police(FOP) Jefferson County Sheriffs Office
Uniformed Support Services (JCSOUSS)
7. AGREEMENT re: Parks Deferred Maintenance; In the Amount of$82,823; Public Works;
Recreation and Conservation Office
8. AGREEMENT re: JUMP! Playground—Phase 2; In the Amount of$515,565; Public Works;
DSHS Dan Thompson Grant
1
c
Commissioners Meeting Minutes of August 12, 2024 DRAFT
9. AGREEMENT re: Olympic Discovery Trail—Anderson Lake Connection Project; In the
Amount of$1,519,332; Public Works; WSDOT
10. AGREEMENT,Amendment No. 1 re: Jefferson County Behavioral Health Consortium
website design; An additional amount of$10,000 for a total up to $17,000; Public Health; Shape
of Things, SPC (DBA Fire & Flow)
11. AGREEMENT,Amendment No. 2 re: Economic Development Services; $100,000 in 2025 and
2026; County Administrator; EDC Team Jefferson
12. MOTION re: Appoint the County Administrator as alternate for the Jefferson County
representative serving on the Public Infrastructure Fund(PIF) Board
13. MOTION re: Issuing a Public Infrastructure Fund (PIF) Request for Proposals(RFP) in the
amount of$600,000
14. DRAINAGE DISTRICT APPONTMENT(1)re: Port Ludlow Drainage District;
Commissioner 1; Ron Mountain(REMOVED to allow time to confirm term date)
15. ADVISORY BOARD MEMBERSHIP re: Marine Resources Committee(MRC):
1)Appointment for Local Youth: Akeyla Behrenfeld,
2)Reappointment for District 2: Dr. Brenda Johnson
3)Resignation of District 3: Joanie Hendricks
16. APPROVAL OF MINUTES: Regular Meeting Minutes of July 22,2024 and August 5, 2024,
and Special Meeting Minutes of September 14, 2023 (Quilcene Outreach) and August 6, 2024
17. APPROVAL OF PAYROLL WARRANTS: Dated August 5, 2024 Totaling $2,557,686.23
COMMISSIONERS' BRIEFING SESSION: The Commissioners and County
Administrator discussed recent meetings they attended, and miscellaneous topics.
WORKSHOP re: Electric Vehicle(EV) Plan: Public Works Director Monte Reinders,
Fleet Manager Josh Montgomery, and Undersheriff Andy Pernsteiner were present to brief the Board on
electric vehicles. County Administrator Mark McCauley noted that the County has been behind the
curve on migrating to electric vehicles. Fleet Manager Montgomery stated that he has been working with
Public Works and Public Health, as they are the departments that will be needing a vehicle replacement
in 2025.
He added that there is a grant for EV infrastructure that they are hoping to receive. He noted that the
Undersheriff plans to test out an EV as a pursuit vehicle, and County Administrator McCauley added
that the Sheriff Department's EV would not be replacing a current vehicle, it will be an added cost that
and they will be seeking additional funding from the General Fund.
Chair Dean stated that she would like a County-wide policy on EVs, so that they are not treating each
request on a case-by-case basis. It was discussed that one of the issues that the Sheriff's Department will
run into will be take-home vehicles, and the cost of charging the vehicles at their private residence.
During discussion they also covered sustainability, maintenance, ER&R rates, fuel cost comparisons,
market conditions, resale value, battery replacement, depreciation and replacement cost, quotes on EV
charging installation, and review of the cost analysis comparison.
After discussion, the Commissioners agreed to move forward with the purchase of an EV for the Office
of the Fire Marshal, Public Health, Public Works, and a Sheriff pursuit vehicle.
After discussion, Commissioner Brotherton moved that Fleet Services and Public Works move forward
2
Commissioners Meeting Minutes of August 12, 2024 DRAET
with the four electric vehicles as discussed today, as well as developing plans regarding infrastructure
with facilities, and work on an EV policy. Commissioner Eisenhour seconded the motion. Chair Dean
opened the floor to allow for public comments, and two comments were received. She called for a vote
on the motion. The motion carried by a unanimous vote.
CLOSED SESSION: A Closed Session was scheduled from 11:00 a.m. to 11:15 a.m.
Chair Dean announced that the Closed Session will be held from 11:05 a.m. to 11:20 a.m. with the
County Administrator and Human Resources Director, to Plan or Adopt the Strategy or Position to be
taken by the governing body during the course of Collective Bargaining, Professional Negotiations, or
Grievance or Mediation Proceedings, or to Review the Proposals Made in Negotiations or Proceedings
while in progress not subject to the Open Public Meetings Act under exemption RCW 42.30.140(4)(b).
The Board concluded the Closed Session and resumed the regular meeting at 11:21 a.m.
COMMISSIONERS' BRIEFING SESSION - Continued: The Commissioners
reviewed upcoming meetings, and discussed miscellaneous topics.
The meeting was recessed at 11:39 a.m. and reconvened at 1:30 p.m. with all three
Commissioners present.
WORKSHOP re: Solid Waste Facilities Replacement Planning Process—Site
Selection: Public Works Director Monte Reinders and Solid Waste Manager Al Cairns were present to
brief the Board on potential locations for a new Solid Waste facility. Manager Cairns provided a
presentation that included: Phase I—Integrated Teamwork, Phase II—Staff Directed Work, and Phase
III —What comes next?
Phase I: Integrated project team charter with guiding principles, identified condition of current facility
and replacement cost, identified future level of service and other functions, large user group feedback
through surveys, considered greenhouse gas emission reduction, visited a newer rural Transfer Station,
conducted traffic studies, and initial site screening. 11 sites include 4 county-owned, and 7 privately
owned non-residential.
Phase II: Modified screening criteria, fatal flaw screening, contacting private property owners,
consultant review, and applying guiding principles as performance criteria to three general locations
(north, central and south).
Phase III: review of next steps and timeline which include:
• Solid Waste Facility Task Force(SWFTF) September 2024—identify region
• Public Open House September or October 2024—review selection process, general
agreement on region
• SWFTF First Quarter 2025 —Agreement on moving recommendation to BOCC
• Joint BOCC/City Council meeting First Quarter 2025 —Agreement on recommended site,
agreement to develop funding strategy
• BOCC Second Quarter 2025 —Greenlight to move into site development phase
Director Reinders and Manager Cairns participated in discussion and answered questions posed by the
Board.
3
Commissioners Meeting Minutes of August 12, 2024 y'
ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator
reviewed the following:
• Calendar Coordination
• PT Pump Track; requesting an MOU for RCO grant
NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 2:13 p.m. until
the next regular meeting or special meeting as properly noticed.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
SEAL:
Kate Dean, Chair
ATTEST: Greg Brotherton, Member
Carolyn Gallaway, CMC Heidi Eisenhour. Member
Clerk of the Board
4
DRAF-7-
MINUTES
Jefferson County Board of County Commissioners
Emergency Meeting — August 15, 2024, 9:10 a.m.
Jefferson County Courthouse —Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA (Hybrid)
CALL TO ORDER: Chair Kate Dean and Commissioner Heidi Eisenhour participated
in the meeting. Due to the emergency nature of the meeting and time constraints, Commissioner Greg
Brotherton was unable to be called to join the meeting. Chair Dean called the Emergency Meeting to
order.
DUCKABUSH FIRE: Clerk Carolyn Gallaway explained that Brinnon Fire Chief Tim
Manly had called the office to state that the Duckabush Fire has grown to 150 acres, and due to the fire
emergency and danger to the public, he requested that the Commissioners immediately order the closure
of Duckabush Road, and only allow local access. At the time of the emergency meeting, the Duckabush
Fire was considered a Type 3 incident.
Commissioner Eisenhour moved to shut down the Duckabush Road and only allow local access, as
directed by the Fire Department and Department of Natural Resources. Chair Dean seconded the motion.
The motion carried.
NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 9:11 a.m. until
the next regular meeting or special meeting as properly noticed. Clerk Gallaway notified Commissioner
Brotherton, Emergency Management Director Willie Bence, and the Sheriff's Office of the action taken.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
SEAL:
Kate Dean, Chair
ATTEST: Greg Brotherton, Member
Carolyn Gallaway, CMC Heidi Eisenhour, Member
Clerk of the Board
1