HomeMy WebLinkAboutGlen Cove Infrastructure Planning SCJ JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
FROM: Amanda Christofferson,Grants Administrator
Josh Peters,Director DCD
DATE: August 19,2024
SUBJECT: PROFESSIONAL SERVICES AGREEMENT re. Glen Cove Infrastructure
Extension Planning per Strategy Development Grant; Department of Community
Development; Clallam County subaward from U.S. Economic Development
Administration
STATEMENT OF ISSUE:
Whereas the BOCC accepted the agreement with Clallam County for a subaward from U.S. Economic
Development Administration in order to complete an analysis of Glen Cove Infrastructure Extension Planning. Staff
has performed the necessary steps in order to procure professional planning services and has selected a contractor.
ANALYSIS:
Clallam County as the lead on behalf of the North Olympic Peninsula Recompete Coalition (NOPRC),
submitted an application for Strategy Development Grant and to Phase I of the Distressed Area Recompete
Pilot Program from EDA. In December of 2023 NOPRC was awarded the Strategy Development Grant and
invited to apply for Phase II of the Recompete program and in August of 2024 NOPRC was awarded $35M
in Recompete funding.
Jefferson County has as a part of the SDG a discreet project to evaluate the potential to provide urban level
infrastructure services ie. water, sewer, and stormwater utilities to the Glen Cove Industrial area in order to
prime the development and expansion of industrial and light manufacturing business and employment in the
county. These funds will pay for consultants contracted by Jefferson County Department of Community
Development to perform the community planning required in order to develop and consider policy and
budget options and requirements under the Washington State Growth Management Act(GMA). Including:
1. Analysis of Planning Requirements
2. Stakeholder Engagement
3. County/City Collaboration
FISCAL IMPACT:
This is a $60,000 grant. The Agreement contains a Not-To-Exceed statement. No county match is required.
RECOMMENDATION:
Staff requests the Board approve a motion to sign the Prolcssional Services Agreement �tiith SC.I Alliance
for Glen Cove Infrastructure Extension Services.
REVIEWED BY:
Mark McCauley, my Administrator Date
CONTRACT REVIEW FORM I
Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: SCJ Alliance Contract No: SCJ-SDG-2024
Contract For: Glen Cove Infrastructure Extension Planning Term: Fully executed-December 31,2025
COUNTY DEPARTMENT: Department of Community Development/Auditors Office
Contact Person: Amanda Christofferson
Contact Phone: 360-385-9232
Contact email: amchristofferson@co.jefferson.wa.us
AMOUNT: $60,000 PROCESS: Exempt from Bid Process
Revenue: $60,000 (Grant funding) Cooperative Purchase
Expenditure: $60,000 Competitive Sealed Bid
Matching Funds Required: None Small Works Roster
Sources(s)of Matching Funds N/A Vendor List Bid
Fund # 143 RFP or RFQ
Munis Org/Obi TBD Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW.
Amanda Chirstofferson o? a a ,;°;;�°
CERTIFIED: ■ N/A:
Signature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: ❑� N/A:
Amanda Chirstofferson cl-ft
cmnwnww
SignatureN Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
Electronically approved by Risk Management on 8/16/2024.
STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 8/16/2024.
Standard PSA languge with slight changes negotiated by the PAO.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
PROFESSIONAL SERVICES AGREEMENT FOR
Glen Cove Infrastructure Extension Planning
THIS PROFESIONAL SERVICES AGREEMENT ("this Agreement") is entered into between
the County of Jefferson, a municipal corporation ("the County"), and Shea, Carr & Jewell, Inc.
(dba SCJ Alliance) ("the Contractor"), in consideration of the mutual benefits, terms, and
conditions specified below.
1. Project Designation. The Contractor is retained by the County to perform the following
Project: Conducting a feasibility analysis of the planning requirements and infrastructure
services necessary for the expansion of services in the vicinity of the Port Townsend Urban
Growth Area within Jefferson County. To include stakeholder engagement and
development of a County/City agreement for collaboration.
2. Scope of Services. The Contractor agrees to perform the services identified on Exhibit"A"
attached hereto including the provision of all labor. The Contractor shall perform its
services consistent with the professional skill and care ordinarily provided by contractors
practicing in the same or similar locality under the same or similar circumstances.
3. Time for Performance. This Agreement shall commence on upon fully executed
and continue through December 30, 2025. Work performed consistent with this
Agreement during its term, put prior to the adoption of this Agreement, is hereby ratified.
The Contractor shall perform all services pursuant to this Agreement as outlined on Exhibit
"A". The Contractor shall perform its services as expeditiously as is consistent with such
professional skill and care and the orderly progress of the project.
4. Pam The Contractor shall be paid by the County for completed work and for services
rendered under this Agreement as follows:
a. Payment for the work provided by The Contractor shall be made as provided on
Exhibit "B" attached hereto, provided that the total amount of payment to The
Contractor shall not exceed $ 60,000.00 without express written modification of
this Agreement signed by the County.
b. Invoices must be submitted by the 15`h of the month for the previous month's
expenses. Such invoices will be checked by the County,and upon approval thereof,
payment will be made to the Contractor in the amount approved. Failure to submit
timely invoices and reports pursuant to Exhibit B of this Agreement may result in
a denial of reimbursement. Invoices not submitted within 60 days may be denied.
C. Final payment of any balance due the Contractor of the total contract price earned
will be made promptly upon its ascertainment and verification by the County after
the completion of the work and submittal of reports under this Agreement and its
acceptance by the County.
Professional Services Agreement,JCDCD, Version 5, PAO Approved 4/8/2024 Page I of I I
d. Consultant shall provide invoices and necessary backup documentation for all
services including timesheets and statements (specifying the services provided).
Any indirect charges require the submittal of an indirect cost methodology and rate
using 2 C.F.R. Part 255 and 2 C.F.R. Part 230.
e. The Contractor's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the County and state for a period of
six (6) years after final payments. Copies shall be made available upon request.
5. Ownership and Use of Documents. All non-confidential or de-identified documents,
drawings, specifications, and other materials produced by the Contractor in connection
with the services rendered under this Agreement shall be the property of the County
whether the project for which they are made is executed or not. The Contractor shall be
permitted to retain copies, including reproducible copies, of drawings and specifications
for information, reference and use in connection with the Contractor's endeavors. The
Contractor shall not be held liable for reuse of documents or modifications thereof,
including electronic data, by County or its representatives for any purpose other than the
intent of this Agreement.
6. Compliance with laws. The Contractor shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations,applicable to the services to be rendered under this Agreement.
7. Audit. An audit will be submitted to the County upon request. Upon request, the
Contractor will submit the most recent financial audit within 30 days.
a. Upon request the County shall have the option of performing an onsite review of
all records, statements, and documentation.
b. If the County finds indications of potential non-compliance during the monitoring
process, the County shall notify the Contractor within ten (10) days. County and
The Contractor shall meet to discuss areas of contention in an attempt to resolve
issues.
C. Audit will provide statements consistent with the guidelines of Reporting for Other
Non-Profit Organizations AICPA SOP 78-10, and is performed in accordance with
generally accepted auditing standards and with Federal Standards for Audit of
Governmental Organizations, Programs, Activities and Functions, and meeting all
requirements of 2 C.F.R. Part 200, as applicable.
8. Indemnification. The Contractor shall indemnify and hold harmless the County, its past or
present employees, officers, agents, elected or appointed officials or volunteers (and their
marital communities),from and against all claims,losses or liability,or any portion thereof,
including reasonable attorney's fees and costs, arising from injury or death to persons,
including injuries,sickness,disease or death to the Contractor's own employees,or damage
to property occasioned by a negligent act, omission or failure of the Contractor. The
Contractor shall be liable only to the extent of the Contractor's proportional negligence.
Both parties specifically assume potential liability for actions brought against the other
Professional Services Agreement,JCDCD, Version 5, PAO Approved 4/8/2024 Page 2 of 11
party by the first party's employees, including all other persons engaged in the performance
of any work or service required of the parties under this Agreement and, solely for the
purpose of this indemnification and defense, the parties specifically waive any immunity
under the state industrial insurance law, Title 51 R.C.W. The parties recognize that this
waiver was specifically entered into pursuant to provisions of R.C.W. 4.24.115 and was
subject of mutual negotiation.
9. Insurance. Prior to commencing work, the Contractor shall obtain at its own cost and
expense the following insurance coverage specified below and shall keep such coverage in
force during the terms of this Agreement.
a. Commercial Automobile Liability Insurance providing bodily injury and property
damage liability coverage for all owned and non-owned vehicles assigned to or
used in the performance of the work for a combined single limit of not less than
$500,000 each occurrence with the County named as an additional insured in
connection with the Contractor's performance of this Agreement. This insurance
shall indicate on the certificate of insurance the following coverage: (a) Owned
automobiles; (b) Hired automobiles; and, (3) Non-owned automobiles.
b. Commercial General Liability Insurance in an amount not less than a single limit
of one million dollars($1,000,000)per occurrence and an aggregate of not less than
two (2) times the occurrence amount ($2,000,000.00 minimum) for bodily injury,
including death and property damage, unless a greater amount is specified in the
contract specifications. The insurance coverage shall contain no limitations on the
scope of the protection provided and include the following minimum coverages:
i. Broad Form Property Damage, with no employee exclusion;
ii. Personal Injury Liability, including extended bodily injury;
iii. Broad Form Contractual/Commercial Liability — including coverage for
products and completed operations;
iv. Premises—Operations Liability (M&C);
v. Independent Contractors and subcontractors;
vi. Blanket Contractual Liability; and,
vii. Employer's Liability or Stop Gap Coverage.
c. Professional Liability Insurance. The Contractor shall maintain professional
liability insurance against legal liability arising out of activity related to the
performance of this Agreement, on a form acceptable to Jefferson County Risk
Management in the amounts of not less than $1,000,000 Each Claim and
$2,000,000 Aggregate. The professional liability insurance policy should be on an
"occurrence" form. If the professional liability policy is "claims made," then an
extended reporting periods coverage(tail coverage) shall be purchased for three(3)
Professional Services Agreement,JCDCD,Version 5, PAO Approved 4/8/2024 Page 3 of I 1
years after the end of this Agreement, at the Contractor's sole expense. The
Contractor agrees the Contractor's insurance obligation to provide professional
liability insurance shall survive the completion or termination of this Agreement
for a minimum period of three (3) years.
d. The County shall be named as an "additional named insured" under all insurance
policies required by this Agreement, except Professional Liability Insurance when
not allowed by the insurer.
e. Such insurance coverage shall be evidenced by one of the following methods: (a)
Certificate of Insurance; or, (b) Self-insurance through an irrevocable Letter of
Credit from a qualified financial institution.
f. The Contractor shall furnish the County with properly executed certificates of
insurance that, at a minimum, shall include: (a) The limits of overage; (b) The
project name to which it applies; (c) The certificate holder as Jefferson County,
Washington and its elected officials, officers, and employees with the address of
Jefferson County Public Health 615 Sheridan Street, Port Townsend, WA 98368,
and, (d) A statement that the insurance policy shall not be canceled or allowed to
expire except on thirty (30) days prior written notice to the County. If the proof of
insurance or certificate indicating the County is an "additional insured" to a policy
obtained by the Contractor refers to an endorsement(by number or name) but does
not provide the full text of that endorsement, then it shall be the obligation of the
Contractor to obtain the full text of that endorsement and forward that full text to
the County. Certificates of coverage as required by this section shall be delivered
to the County within fifteen (15)days of execution of this Agreement.
g. Failure of the Contractor to take out or maintain any required insurance shall not
relieve the Contractor from any liability under this Agreement, nor shall the
insurance requirements be construed to conflict with or otherwise limit the
obligations concerning indemnification of the County.
h. The Contractor's insurers shall have no right of recovery or subrogation against the
County (including its employees and other agents and agencies), it being the
intention of the parties that the insurance policies, with the exception of
Professional Liability Insurance, so affected shall protect both parties and be
primary coverage for all losses covered by the above described insurance.
i. Insurance companies issuing the policy or policies shall have no recourse against
the County(including its employees and other agents and agencies) for payment of
any premiums or for assessments under any form of policy.
j. All deductibles in the above described insurance policies shall be assumed by and
be at the sole risk of the Contractor.
k. Any deductibles or self-insured retention shall be declared to and approved by the
County prior to the approval of this Agreement by the County. At the option of the
County, the insurer shall reduce or eliminate deductibles or self-insured retention,
Professional Services Agreement,JCDCD, Version 5, PAO Approved 4/8/2024 Page 4 of 1 I
or the Contractor shall procure a bond guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
1. Insurance companies issuing the Contractor's insurance policy or policies shall
have no recourse against the County (including its employees and other agents and
agencies) for payment of any premiums or for assessments under any form of
insurance policy.
m. Any judgments for which the County may be liable, in excess of insured amounts
required by this Agreement, or any portion thereof, may be withheld from payment
due,or to become due,to the Contractor until the Contractor shall furnish additional
security covering such judgment as may be determined by the County.
n. Any coverage for third party liability claims provided to the County by a "Risk
Pool"created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to
any policy of insurance the Contractor must provide in order to comply with this
Agreement.
o. The County may, upon the Contractor's failure to comply with all provisions of this
Agreement relating to insurance, withhold payment or compensation that would
otherwise be due to the Contractor.
p. The Contractor's liability insurance provisions shall be primary and
noncontributory with respect to any insurance or self-insurance programs covering
the County, its elected and appointed officers, officials, employees, and agents.
q. Any failure to comply with reporting provisions of the insurance policies shall not
affect coverage provided to the County, its officers, officials, employees,or agents.
r. The Contractor's insurance shall apply separately to each insured against whom
claim is made or suit is brought, except with respect to the limits of the insurer's
liability.
s. The Contractor shall include all subcontractors as insured under its insurance
policies or shall furnish separate certificates from each subcontractor. All insurance
provisions for subcontractors shall be subject to all the requirements stated herein.
t. The insurance limits mandated for any insurance coverage required by this
Agreement are not intended to be an indication of exposure nor are they limitations
on indemnification.
u. The Contractor shall maintain all required insurance policies in force from the time
services commence until services are completed. Certificates, insurance policies,
and endorsements expiring before completion of services shall be promptly
replaced. All the insurance policies required by this Agreement shall provide that
thirty (30) days prior to cancellation, suspension, reduction or material change in
the policy, notice of same shall be given to the Jefferson County Public Health
Contracts Manager by registered mail, return receipt requested.
Professional Services Agreement,JCDCD,Version 5, PAO Approved 4/8/2024 Page 5 of 11
v. The Contractor shall place insurance with insurers licensed to do business in the
State of Washington and having A.M. Best Company ratings of no less than A-,
with the exception that excess and umbrella coverage used to meet the requirements
for limits of liability or gaps in coverage need not be placed with insurers or re-
insurers licensed in the State of Washington.
w. The County reserves the right to request additional insurance on an individual basis
for extra hazardous contracts and specific service agreements.
10. Worker's Compensation (Industrial Insurance).
a. If and only if the Contractor employs any person(s) in the status of employee or
employees separate from or in addition to any equity owners, sole proprietor,
partners, owners or shareholders of the Contractor, the Contractor shall maintain
workers' compensation insurance at its own expense, as required by Title 51 RCW,
for the term of this Agreement and shall provide evidence of coverage to Jefferson
County Public Health, upon request.
b. Worker's compensation insurance covering all employees with limits meeting all
applicable state and federal laws.
c. This coverage shall extend to any subcontractor that does not have their own
worker's compensation and employer's liability insurance.
d. Both parties expressly waive by mutual negotiation all immunity and limitations on
liability, with respect to the other party, under any industrial insurance act,
disability benefit act,or other employee benefit act of any jurisdiction which would
otherwise be applicable in the case of such claim.
e. If either party incurs any costs to enforce the provisions of this subsection, all cost
and fees shall be recoverable from the other party.
11. Independent Contractor. The Contractor and the County agree that the Contractor is an
independent contractor with respect to the services provided pursuant to this Agreement.
the Contractor specifically has the right to direct and control the Contractor's own
activities, and the activities of its subcontractors, employees, agents, and representatives,
in providing the agreed services in accordance with the specifications set out in this
Agreement. Nothing in this Agreement shall be considered to create the relationship of
employer and employee between the parties. Neither the Contractor nor any employee of
The Contractor shall be entitled to any benefits accorded County employees by virtue of
the services provided under this Agreement, including, but not limited to: retirement,
vacation pay; holiday pay; sick leave pay; medical, dental, or other insurance benefits;
fringe benefits; or any other rights or privileges afforded to Jefferson County employees.
The County shall not be responsible for withholding or otherwise deducting federal income
tax or social security or for contributing to the state industrial insurance program,otherwise
assuming the duties of an employer with respect to the Contractor, or any employee of the
Contractor.
Professional Services Agreement,JCDCD,Version 5, PAO Approved 4/8/2024 Page 6 of 11
12. Subcontracting Requirements.
a. The Contractor is responsible for meeting all terms and conditions of this
Agreement including standards of service, quality of materials and workmanship,
costs,and schedules. Failure of a subcontractor to perform is no defense to a breach
of this Agreement. The Contractor assumes responsibility for and all liability for
the actions and quality of services performed by any subcontractor.
b. Every subcontractor must agree in writing to follow every term of this Agreement.
The Contractor must provide every subcontractor's written agreement to follow
every term of this Agreement before the subcontractor can perform any services
under this Agreement. The Public Health Director or their designee must approve
any proposed subcontractors in writing.
c. Any dispute arising between the Contractor and any subcontractors or between
subcontractors must be resolved without involvement of any kind on the part of the
County and without detrimental impact on the Contractor's performance required
by this Agreement.
13. Covenant Against Contingent Fees. The Contractor warrants that he has not employed or
retained any company or person, other than a bona fide employee working solely for the
Contractor, to solicit or secure this Agreement, and that he has not paid or agreed to pay
any company or person, other than a bona fide employee working solely for the Contractor,
any fee, commission, percentage, brokerage fee, gifts, or any other consideration
contingent upon or resulting from the award or making of this Agreement. For breach or
violation of this warranty, the County shall have the right to annul this Agreement without
liability or, in its discretion to deduct from the contract price or consideration,or otherwise
recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or
contingent fee.
14. Discrimination Prohibited. The Contractor, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, color, national origin,
religion, creed, age, gender, sexual orientation, material status, sex, or the presence of any
physical or sensory handicap in the selection and retention of employees or procurement
of materials or supplies.
15. No Assignment. The Contractor shall not sublet or assign any of the services covered by
this Agreement without the express written consent of the County. Assignment does not
include printing or other customary reimbursable expenses that may be provided in an
agreement.
16. Non-Waiver. Waiver by the County of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other
provision.
Professional Services Agreement,JCDCD,Version 5, PAO Approved 4/8/2024 Page 7 of I 1
17. Termination.
a. The County reserves the right to terminate this Agreement at any time by giving
ten (10) days written notice to the Contractor.
b. In the event of the death of a member, partner, or officer of the Contractor, or any
of its supervisory personnel assigned to the project, the surviving members of the
Contractor hereby agree to complete the work under the terms of this Agreement,
if requested to do so by the County. This section shall not be a bar to renegotiations
of this Agreement between surviving members of the Contractor and the County, if
the County so chooses.
c. The County reserves the right to terminate this contract in whole or in part, with 10
days' notice, in the event that expected or actual funding from any funding source
is withdrawn, reduced, or limited in any way after the effective date of this
agreement. In the event of termination under this clause, the County shall be liable
for only payment for services rendered prior to the effective date of termination.
18. Notices. All notices or other communications which any party desires or is required to
give shall be given in writing and shall be deemed to have been given if hand-delivered,
sent by facsimile, email, or mailed by depositing in the United States mail, prepaid to the
party at the address listed below or such other address as a party may designate in writing
from time to time. Notices to the County shall be sent to the following address:
Jefferson County Risk Manager
P.O. Box 1220
Port Townsend, WA 98368
Notices to the Contractor shall be sent to the following address:
SCJ Alliance, Consulting Services
8730 Tallon Lane NE, Ste. 200
Lacey, WA 98516
19. Integrated Agreement. This Agreement together with attachments or addenda represents
the entire and integrated Agreement between the County and the Contractor and supersedes
all prior negotiations, representations, or agreements written or oral. No representation or
promise not expressly contained in this Agreement has been made. This Agreement
supersedes all prior or simultaneous representations, discussions, negotiations, and
agreements, whether written or oral, by the County within the scope of this Agreement.
The Contractor ratifies and adopts all statements, representations, warranties, covenants,
and agreements contained in its proposal, and the supporting material submitted by the
Contractor, accepts this Agreement and agrees to all of the terms and conditions of this
Agreement.
20. Modification of this Agreement. This Agreement may be amended only by written
instrument signed by both County and Contractor.
Professional Services Agreement, JCDCD,Version 5, PAO Approved 4/8/2024 Page 8 of 1 I
21. Disputes. The parties agree to use their best efforts to prevent and resolve disputes before
they escalate into claims or legal actions. Any disputed issue not resolved pursuant to the
terms of this Agreement shall be submitted in writing within 10 days to the County Risk
Manager,whose decision in the matter shall be final,but shall be subject to judicial review.
If either party deem it necessary to institute legal action or proceeding to enforce any right
or obligation under this Agreement, each party in such action shall bear the cost of its own
attorney's fees and court costs. Any legal action shall be initiated in the Superior Court of
the State of Washington for Jefferson County. The parties agree that all questions shall be
resolved by application of Washington law and that the parties have the right of appeal
from such decisions of the Superior Court in accordance with the laws of the State of
Washington. The Contractor hereby consents to the personal jurisdiction of the Superior
Court of the State of Washington for Jefferson County.
22. Section Headings. The headings of the sections of this Agreement are for convenience of
reference only and are not intended to restrict, affect, or be of any weight in the
interpretation or construction of the provisions of the sections or this Agreement.
23. Limits of Any Waiver of Default. No consent by either party to, or waiver of, a breach by
either party, whether express or implied, shall constitute a consent to, waiver of, or excuse
of any other, different, or subsequent breach by either party.
24. No Oral Waiver. No term or provision of this Agreement will be considered waived by
either party, and no breach excused by either party, unless such waiver or consent is in
writing signed on behalf of the party against whom the waiver is asserted. Failure of a
party to declare any breach or default immediately upon the occurrence thereof, or delay
in taking any action in connection with, shall not waive such breach or default.
25. Severability. Provided it does not result in a material change in the terms of this
Agreement, if any provision of this Agreement or the application of this Agreement to any
person or circumstance shall be invalid, illegal, or unenforceable to any extent, the
remainder of this Agreement and the application this Agreement shall not be affected and
shall be enforceable to the fullest extent permitted by law.
26. Binding on Successors, Heirs and Assigns. This Agreement shall be binding upon and
inure to the benefit of the parties' successors in interest, heirs, and assigns.
27. No Assignment. The Contractor shall not sell, assign, or transfer any of rights obtained by
this Agreement without the express written consent of the County.
28. No Third-party Beneficiaries. The parties do not intend, and nothing in this Agreement
shall be construed to mean, that any provision in this Agreement is for the benefit of any
person or entity who is not a party.
29. Signature in Counterparts. The parties agree that separate copies of this Agreement may
be signed by each of the parties and this Agreement shall have the same force and effect as
if all the parties had signed the original.
Professional Services Agreement,JCDCD, Version 5,PAO Approved 4/8/2024 Page 9 of 1 I
30. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic
signatures shall have the same force and effect as original signatures.
31. Arms-Length Negotiations. The parties agree that this Agreement has been negotiated at
arms-length, with the assistance and advice of competent, independent legal counsel.
32. Public Records Act. Notwithstanding the provisions of this Agreement to the contrary, to
the extent any record, including any electronic, audio, paper or other media, is required to
be kept or indexed as a public record in accordance with the Washington Public Records
Act, Chapter 42.56 RCW, as may hereafter be amended, the Contractor agrees to maintain
all records constituting public records and to produce or assist the County in producing
such records, within the time frames and parameters set forth in state law. The Contractor
further agrees that upon receipt of any written public record request, Contractor shall,
within two business days, notify the County by providing a copy of the request per the
notice provisions of this Agreement. This Agreement, once executed, will be a "public
record" subject to production to a third party if same is requested pursuant to. the
Washington Public Records Act, Chapter 42.56 RCW, as may hereafter be amended.
DATED this day of 120 .
(SIGNATURES FOLLOW ON THE NEXT PAGE)
Professional Services Agreement,JCDCD, Version 5, PAO Approved 4/8/2024 Page 10 of I l
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Name of the Contractor Kate Dean,Chair
Contractor Representative (Please print) Greg Brotherton, Member
(Signature) Heidi F,isenhour, Member
Title
Date
Approved,as to.form only:
August 16,2024
Philip C. Hunsucker Date
Chief Civil Deputy Prosecuting Attorney
Professional Services Agreement,JCDCD,Version 5, PAO Approved 4/8/2024 Page I I of I I
ow -440-
SCJ ALLIANCE
CONSULTING SERVICES
Exhibit A
Scope of Work
Glen Cove Infrastructure Extension Planning
Jefferson County, WA
Phase 1 Analysis of Planning Requirements
Task 1 Evaluation of UGA Adjustment Alternatives
1) Conventional UGA Amendment
2) UGA Swap
3) Extension of services to existing Glen Cove LAMIRD
Task 2 Evaluation of Existing Conditions and Required Infrastructure Improvements
1) Review Existing Infrastructure Location and Capacity
2) Review Planned Growth Assumptions
3) Document Potential Minimum Infrastructure Improvements for each alternative
Task 3 Evaluate SEPA Options for Amending UGA
1) Review Existing SEPA documentation
2) Analysis of existing conditions
3) Document future environmental planning requirements/steps necessary for each alternative
Task 4 Prepare Findings Report
1) Draft Findings Report
2) Finalize Findings Report
Understanding
SO understands that the following additional efforts are currently underway or scheduled for future action:
• Jefferson County is the recipient of a Public Infrastructure Fund (PIF)grant intended for design of the
sewer infrastructure extension from Port Townsend into Glen Cove.
• Port Townsend has received a federal grant for design and construction of a lift station for the Evans
Vista project.
• Port Townsend is currently preparing the periodic update to the Comprehensive Plan, which will include
a land capacity analysis.
• The Dept of Ecology has been conducting air emission testing since the closure of the paper mill and was
due to provide a report to the County in 2024.
• WSDOT is already working with the jurisdictions on a roundabout in the project vicinity. SO staff
completed the refined ICE for the project.
410- Glen Cove Infrastructure Planning
SCJ ALLIANCE July 16, 2024
CONSULTING SERVICES Page 2 of 4
SO will collaborate with the County and the City to incorporate any related planning work that has already been
undertaken or is scheduled to take place.
Phase 1 Deliverables
• SO will provide the County with three scenarios for future growth, with an outline of minimum
infrastructure requirements for each alternative.
• A summary of planning requirements for each alternative will also be provided, including permitting and
environmental strategies for future development.
• A summary report describing existing roadway conditions and a recommendation on the infrastructure
that will need to be built, or improved on, for each of the identified alternatives.
Phase 1—Planning & Permitting Analysis T&M Estimate: $23,234
Phase 2 Stakeholder Engagement
Task 1 Public Participation Plan
1) Draft Public Participation Plan
2) Final Public Participation Plan
Task 2 Engagement Activities
1) Preparation of Engagement Materials
2) In-Person Activities(2)
Understanding
SO will work with County staff to develop a Public Participation Plan specific to the desired outcomes of this
Scope of Work. This Plan will account for the outreach efforts that have already taken place, such as the survey
conducted by the Economic Development Council, and the engagement activities occurring for the Port
Townsend Comp Plan update. SO will work with the County(and the City)to craft additional activities/events
that build on this other work, but which will be specific to Glen Cove infrastructure planning. Engagement
efforts will be focused on engaging the surrounding business owners and property owners, as well as the City of
Port Townsend.
SO will attend up to 2 engagement activities in person but recognizes that additional events may be desirable.
These additional events can be conducted by County representatives, or SO can work with the County to
determine if budget reallocations are appropriate to allow for consultant attendance at any additional in-person
events.
Phase 2 Deliverables
• Preparation of the agreed-upon public engagement materials, provided in electronic format, or hard
copy if requested.
8730 Tallon Lane NE, Suite 200 • Lacey, WA 98516 • Office 360.352.1465 • Fax 360.352.1509 • scjalliance.com
s
Glen Cove Infrastructure Planning
SCJ ALLIANCE July 16,2024
CONSULTING SERVICES Page 3 of 4
• Summary report of the outcome of the public engagement activities.
Phase 2—Stakeholder Engagement T&M Estimate: $17,678
Phase 3 County/City Collaboration
Task 1 County/City Collaboration Meetings
1) Facilitate up to 3 meetings between Mason County and the City of Port Townsend
Task 2 Memorandum of Understanding (MOU) or Agreement (MOA):
1) Draft MOU or MOA
2) Revise MOU or MOA
Understanding
SO will coordinate with the County and City to prepare meeting agendas and will facilitate up to 3 meetings in
person. The work of this phase is being shared between County Staff and the Consultant Team, with
participation from Port Townsend representatives.
Phase 3 Deliverables
• Meeting agendas will be developed in collaboration with County representatives in advance of the
meetings. Agendas will include a clear purpose statement and desired outcomes for each meeting
• In-person facilitation of meetings
• Documentation of meeting outcomes
• A draft Memorandum of Understanding or Memorandum of Agreement for potential adoption by the
County and the City
Phase 3—County/City Collaboration T&M Estimate: $12,020
BUDGET SUMMARY FEES
Phase 1—Planning& Permitting Analysis $23,234 T&M
Phase 2—Public Engagement $17,678 T&M
Phase 3—City County Collaboration $12,020 T&M
Mileage $716.90
Management Reserve 6 000
Total Estimated Fees $59,648.90
+expenses
8730 Tallon Lane NE, Suite 200 0 Lacey, WA 98516 4 Office 360.352.1465 0 Fax 360.352.1509 • scjalliance.com
� -do-
401- -4111-
00. Glen Cove Infrastructure Planning
SCJ ALLIANCE July 16, 2024
CONSULTING SERVICES Page 4 of 4
Phase 99—Expenses
The project will not exceed$60,000 unless with prior approval of the Jefferson County BOCC.
The above mileage fee is an estimate. Other expenses that will be charged on a time and material basis include
plan reproduction, copies, etc.
Fees for expenses above are estimates. These fees are based on our current knowledge of the project. If over
time, the scope and overall objectives of the project change, these fees may need to be adjusted to reflect the
modified circumstances. The above scope and fee will expire six months from the date of this letter. If project
approval exceeds this timeframe, an updated fee will be provided upon request. Additional services requested,
but not identified in the scope of work, will be considered "extra services" and will be charged on a time-and-
materials basis in accordance with the attached billing rate schedule.
8730 Tallon Lane NE, Suite 200 • Lacey, WA 98516 • Office 360.352.1465 • Fax 360.352.1509 • scialliance.com