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Home My WebLink About081924 - Request for Approval: Server Migration Project Funding JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of County Commissioners FROM: Mark McCauley,County Administrator DATE: August 19,2(124 SUBJECT: Request for approN al: Sen er Migration Project Funding STATEMENT OF ISSUE: Jefferson County has a major point of vulnerability in our IT infrastructure that must he remedied. ANALYSIS: Jefferson County has been planning and executing a project involving the migration of servers and related equipment located in the County's Courthouse to the Sheriff's Administration building located in Port I Iadlock.The project was initiated by Dave Olsen,who left the county prior to project completion. DJ Dimick picked up management of the project prior to leaving the county. Mikey Forville has assumed project management duties with the help of our newly hired iT staff. This project is vital to the county's information systems for a number of reasons. • First,the Courthouse has no back-up power source. This means that during power outages that last more than a few minutes the uninterrupted power supply runs out of battery power bringing all systems down. To preclude that from happening IT staff attempt to shut systems down in an orderly manner, which sometimes can't happen. Bringing systems back up that haven't been shut down in an orderly manner is labor intensive and time consuming. The Sheriff's Administration building has back-up generator power, which solves that problem. • Second,the Courthouse is not seismically sound-it is held together by gravity and mortar. in the event of a major earthquake the entire structure could come crashing down,destroying the servers and a major section of the county's network.The Sheriff's Administration building is seismically sound,which solves that problem. Because of the fragmented management of the project over the last several years the cost has not been fully budgeted. IT staff are now on the cusp of being able to complete the project but need the resources to do so. Attached is a quote from Dell,our project vendor since its inception,to complete the server migration. FISCAL IMPACT: The cost to complete the migration is$228,853.09 to be paid for from General Fund monies transferred into the IT Fund. 8 et`' RECOMMENDATION: 0°�ta5��o� That the Board of County Commissioners approve moving ahead with the migration and commit funding the project through a 3rd Quarter appropriation. ,oA C) 2' 6c‘'6G REVIEW ll BY: PQQ�c)\ , F7/'5Af \e; z Mark McCaule ,County Administrator Date Connection we solve IT SALES QUOTE GovCo'lnection Inc Account Executive: Tom Keamey #25660656.01 732 M Iford Road Phone: (800)800-0019 ext 75524 PLEASE REFER IC THE ABOVE Merrimack.NH 03054 Fax: 603-683-0845 QUOTE S WHEN ORDERING Email: thomas keamey@connection corn Date: 7/29/2024 Valid Through: 8/28/2024 Account#: Jefferson Customer Contact: Todd Oberlander Phone: (360)385-9355 Email: itstaff@co.jefferson.wa.us Fax: QUOTE PROVIDED TO: SHIP TO: AB#:23806681 AB# 23806683 JEFFERSON COUNTY JEFFERSON COUNTY INFORMATION SERVICES INFORMATION SERVICES 1820 JEFFERSON ST PO BOX 1220 1820 JEFFERSON ST,PO BOX 1220 PORT TOWNSEND,WA 98368 PORT TOWNSEND.WA 98368 US US (360)385-9355 (360)385-9355 DEUVERY FOB SHIP VIA SHIP WEIGHT TERMS CONTRACT IDS 5-30 Days A/R/O Destination Small Pkq Ground Service Level .00 lbs N1 R210402 Important Notice ---I MS QUOTATION IS SUBJECT TO THE FOLLOWING Terms of Sage All purchases Iron GouCornecbon.Inc.are subject to the Terms and Conditions of our G"ANIA Partners/Region 4 ESC Contract I R210402.Any Order accepted by GovCom.ction for the items nettled n this Quotation is expressly tinted to those Terms ane Crxsi t.un6.any eller terms I and conditions referenced or appearing n your Ptrdtase Order are considered null and void.No other tears and conditions shall apply without the nintten consent of GovConnecn n.Inc Please refer to our Quote Number in sir order Line# Qty Item# Mfg.Part# Description Mfg. Price Ext 1 RecoverPoint for VMs-Perpetual- 1 1 I 3000179440755.1 ,(AMER RECOVERPOtf1T4VM_13370 Dell 3 84211.69 $ 84211.89 iDeil FI-- PowerEdge R660-(AMER R660_158781 2 2 :3000179463113 1 Oell $ 17,523 29 3 35.046 58 Dell 3 1 i 13000179440754.1 D�ii tJ1AC PawetSlors Upgrades IDd $ 89,931.02 $ 89,931.02 Subtotal $ 209,189.29 Fee $ 0.00 Shipping and $ OJ>D Handling I Tax S 19,66340 Total $ 228,853.09 Page 1 of 2 7/29/2024 Connection we solve IT • ORDERING INFORMATION GovConnection,Inc.OBA Connection OMNIA Partners/Region 4 ESC Contract NR210402 Contract Expiration:31 May 2025 Please contact your account manager with any questions. I� Ordering Address Remittance Address GovConnection,Inc. GovConnection,Inc. /32 Milford Road Box 536477 Merrimack,NH 03054 Pittsburgh,PA 15253-5906 Please reference the Contract N on all purchase orders. TERMS&CONDITIONS Payment Terms: NET 30(subject to approved credit) FOB Point: DESTINATION(within Continental US) Maximum Order Limitation: NONE FEIN: 52-1837891 DUNS Number: 80-967-8782 Cage Code: OGT13 Business Size: LARGE WARRANTY.Manufacturer's Standard Commercial Warranty NOTE: It is the end user's responsibility to review,understand and agree to the terms of any End User License Agreement(LULA). Important Nobce7---THIS QUOTA IION IS AMR C I TO TNT fOf[OWING Terms of Sole:MI Wrchoses from GovConnection,tar are subject to Me Terms and Conditions of our OMNIA Partners/Region 4 ESC Contract CR210402.Any Order accepted by GnvConnection for the items included in this Quotation is expressly limited to those Terms and CandiUvns.any other terms and conditions referenced or appearing in your Purchase Order ore considered null and void. No other terms and conditions shall apply without the written consent of GovConnection,Inc.Please refer to our Quote Number in your order If you require a hard copy invoice for your credit card order,please visit the link below and click on the Proof of Purchase/invoice link on the left side of the page to print one: https-//www.tovconnection.ram/web/Shopolne/ProafOfpurchase.htm Please forward your Contract or Purchase Order to: SLE DOPSelconnecbon-coin QUESTIONS: Call a00-800-0019 FAX: 603.6a3.0374 Connection we solve IT Date 07/29/24 Jefferson County — Quote # 25660656.01 Line # 1 RecoverPoint for VM Recover Point for Virtual Machine 210-ARZC - 1 5 Years ProSupport Plus Mission Critical RecoverPoint for Virtual Machines Sftwr Spt- 865 3470 - 1 Contract ProDeploy RecoverPoint for Virtual Machines 892-4923 - 1 Storage Software Info 626-BBBG - 1 RecoverPoint for VMs Tier 1=IB 142-BBCG- 99 5 Years ProSupport Plus Mission Critical RecoverPoint for Virtual Machines Tier 1 865-3450 - 99 Sftwr Spt-Maint Line # 2 PowerEdge R660 Qty. 2 F'awerEdge R66U Server 210-BEQC - 1 Trusted Platform Module 2.0 V3 461-AAIG - 1 2 5"Chassis with up to 10 Hard Drives(SAS!SATA) 2CPU PERC12 321-BHRZ - 1 Intel Xeon Gold 6542Y 2 9G, 24C148T, 20GTs 60M Cache Turbo HT(250W)DDR5-5200 338-CPBR - 1 Intel Xeon Gold 6542Y 2 9G, 24C148T, 20GTfs,60M Cache, Turbo HT(250W)00R5-5200 338-CPBR - 1 Additional Processor Selected 379-BDCO - 1 No I-IBM 379-BFFD - 1 Performance Heatsink for 2 CPU configuration (CPU more than or equal to 250W) 412-ABCG - 1 Performance Optimized 370-AAIP - 1 5600MT+s RDIMMs 370-BBRX - Unconfigured RAID 780-BCDS - 1 PERC H965i Controller Front 405-ABDN - 1 Front PERC Mechanical Parts, rear load 750-ADWX - 1 Power Saving Dell Active Power Controller 750-AABF - 1 UEFI BIOS Boot Mode with GPT Partition 800-BBDM - 1 SLED Sales Office • 800 Stevens Por;Drive,Suite 900 • Dakota Dures,SD 570/9 • Main.80C.80C.0019 • www.curnection comps No Energy Star 387-BBEY - 1 4 Very High Performance Fans for 2 CPU 384-BCUJ - 1 Dual, Hot Plug, Power Supply, Redundant(1+1) 1400W(100-240Vac) 450-AKWT - 1 Riser Config 2, Low Profile 3x16 LP Slots(2xLP Gen5 + 1xLP Gen4) 330-BBYY - 1 Motherboard MLK supports ALL CPUs and is required for CPUs 250W and above 329-BKBP - 1 Secured Component Venfication 528-COYT - 1 IDRAC9. Datacenter 16G 528-CTID - 1 OpenManage Enterprise Advanced Plus 528-CTZH - 1 Broadcom 57414 Dual Port 10125GbE SFP28 OCP NIC 3 0 540-BCOC • 1 Broadcom 5720 Dual Port 1GbE LOM 540-BDKD - 1 Standard Bezel 325-BEVE - 1 Dell Luggage Tag 350-BCKC - 1 BOSS-N 1 controller card +with 2 M 2 480GB(RAID 1) 403-BCRU - 1 BOSS Cables and Bracket for R660 470-AFMG - 1 No Quick Sync 350-BBXM - 1 IDRAC.Factory Generated Password 379-BCSF - 1 IDRAC Service Module(ISM) NOT Installed 379-BCQX - 1 IDRAC Group Manager Disabled 379-BCQY • 1 No Operating System 611-BBBF - 1 No Media Required 605-BBFN - 1 ReadyRails Sliding Rails Without Cable Management Arm or Strain Relief Bar 770-BECD - 1 No Systems Documentation. No OpenManage DVD Kit 631-AACK - 1 PowerEdge R660 Shipping 340-DBXZ - 1 PowerEdge R660 Shipping Material. 10x2 5-. 8x2 5 Smart Flow or 16xEDSFF 340-DBYC - 1 PowerEdge R660 No CCC, No CE Marking 343-BBTU - 1 ProSupport Plus Mission Critical 7x24 Technical Support and Assistance 5 Years 887-0988 - 1 ProSupport Plus Mission Critical 4-Hour 7x24 On-Site Service with Emergency Dispatch 3 Years 887-0997 - 1 ProSupport Plus Mission Critical 4-Hour 7x24 On-Site Service with Emergency Dispatch 2 Years Extended 887-0999 - 1 Dell Hardware Limited Warranty Plus On-Site Service 887-1076 - 1 SLED Sales Office • 800 Steveis Port Drive,SLite 900 • Dakota Dunes,5D 51049 • Main.8C0 8C0 0019 • www connection.co-n;ps Thank you for choosing Dell ProSupport Plus For tech support. visit ifwww.dell.comicontaddell 951-2015 - 1 Dell Limited Hardware Warranty Plus Service Extended Year(s) 975-3462 - 1 ProDeploy Plus PowerEdge R Senes 1 u2u 885-0610 - 1 16GB RDIMM,5600MTis Single Rank 370-BBRQ - 16 480GB SSD SATA Read Intensive 6Gbps 512 2.5in Hot-plug AG Drive 1 DWPD 400-AXTV - 1 Power Cord-C13 3M 125V 15A(North America, Guam North Marianas, Philippines. Samoa Vietnam) 450-AALV - 2 Line#3 Dell Dell EMC PowerStore Upgrades PowerStore Upgrades 210-ASTY - 1 ISG Product(info) 379-BDPD - 1 Upgrade Order 379-BDUV - 1 Dell Hardware Limited Warranty 876-3954 - 1 ProSupport Plus Mission Critical 4-Hour 7x24 Onsite Service with Emergency Dispatch 3 876 4094 - 1 Years ProSupport Plus Mission Critical 7x24 Technical Support and Assistance 3 Years 876-4101 - 1 Thank you for choosing Dell ProSupport Plus. For tech support. visit 951 2015 - 1 //www.dell.com/contactdell ProDeploy Plus PowerStore Hardware Component 886-6567 - 1 P1 25X2.5 NVME SED SSD 3.84TB UG 400-BGJI - 3 ProSupport Plus' Mission Critical 4-Hour 7x24 On-Site Low Capacity SSD Add-On, 3 Years 828-4827 - 3 Data Migration Services: Remote Virtual V2V Migration 51-100 VMs (Per VM) 848-8782 - 99 Tom Kearney Account Manager GovConnection Public Sector Solutions thomas.kearney@connection.com Mobile: 712-203-4724 Phone: 800.800.0019 x75524 Fax: 603.683.0845 www.connection.com/PS SLED Saes Office • 800 Stevens Port Drive.Suite 900 • Dakota Dunes.SD 57049 • Main.800.800.0019 • www.connecuon.com/ps