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HomeMy WebLinkAboutHuman Resources DirectorJEFFERSON COUNTY Job Description Position: HUMAN RESOURCES DIRECTOR Department: Commissioners/County Administrator FLSA: Exempt - Administrative Annual Hours Worked: 2080 UNION: Exempt (Confidential +' Exempt Salary System Grade: 22 Approved: August 28, 2024 1.0 MAJOR FUNCTION AND PURPOSE 1.1 Persons in this position are responsible for strategic planning as well as organizing, managing, and directing the operations of Human Resources and labor relations in accordance with federal and state law, contracts, policies and procedures. Provide professional and technical advice to all County departments and develop new policies and procedures as required. 2.0 SUPERVISION RECEIVED 2.1 Persons in this position are given significant discretion, within the scope of policy and regulations, in the performance of their duties; supervision and guidance are received from the County Administrator and the elected Board of County Commissioners. This position is a senior management position within the County organization. 3.0 SUPERVISION EXERCISED 3.1 Supervises professional human resources staff. Responsibilities include interviewing, making final recommendations on hiring and firing, training employees, planning, assigning and directing work, and appraising performance. 4.0 SPECIFIC DUTIES AND RESPONSIBILITIES 4.1 Responsible for Human Resources strategic planning, as well as policy and program development, adoption and implementation. Discern when a human resource or personnel issue requires development of a policy or program for consideration and adoption. Research and develop policies and programs with input from employees, department directors, elected officials and the public as appropriate. Assure appropriate departments and staff are aware and educated about policies and programs, answer questions, provide interpretations as necessary, and recommend changes as appropriate on an on -going basis. 4.2 Ensure that human resource activities are properly administered by the County, including but not limited to: employment recruitment, personnel reporting, and retention of employment records. Receive and help resolve equal opportunity, sexual or racial harassment complaints. Update and implement the classification and compensation plan; monitor, review and provide technical assistance for personnel actions; and monitor employment programs (ADA, FMLA, FLSA, etc.) 4.3 Guide and conduct union labor contract and grievance negotiations. Administer salary and position classifications. Prepare and approve new and revised job descriptions. Assist department directors with reclassification and reorganization requests. Survey and collect market data. 4.4 Oversee, research, and propose improvements, efficiencies and enhancements as appropriate to the County's system of employee benefits. Jefferson County Job Description: Human Resources Director Page 2 of 5 4.5 Oversee coordination of L&I State industrial insurance employee claims with third -party administrator, preparation of OSHA and EE04 reports. Oversee wage and benefit data surveys. 4.6 Research, prepare and compose letters, reports, notifications, documents, memos and other materials of an important or confidential nature on own initiative or from brief instruction or notes and prepare technical documents. 4.7 Research material and conduct analyses to provide background material and recommendations to superiors regarding policy formation, budgets, grievances and other matters of similar importance and complexity; prepare departmental administrative reports for submission to the Board of Commissioners, outside agencies, or the public, as required or authorized. 4.8 Review various actions for applicable foundation in RCW or WAC. 4.9 Interview persons to compile information for administrative records, particularly when the situation involved is highly sensitive, of critical importance, highly confidential, or requires a thorough knowledge of the technical or procedural aspects of the department. Such interviewing necessitates clear delivery of difficult explanations, tactful delivery of sensitive questions and/or careful probing and interrogation to determine proper line of questioning or to verify facts and claims. 4.10 Ensure timely orientation of new supervisees and the progressive training of all supervisees. Recommend or initiate personnel actions such as promotion, transfer, reclassification, hiring, discharge, pay increase and performance review. Maintain harmony among workers and solve grievances as they occur. 4.11 Ensure assignment, and monitoring of mandatory training for all County employees. 4.12 Oversee s employment background check process and notifications. 4.13 Manage maintenance of employee personnel files in accordance with State retention schedules, 4.14 Serve as Chief Examiner for the Civil Service Committee Commission. Oversee Civil Service testing and assessment, ensuring a fair and transparent process. 4.15 Perform other tasks and duties as directed. 5.0 COMPETENCY: To perform the job successfully an individual should demonstrate competence in the following areas: 5.1 Technical Skills - Assess own strengths and weaknesses; Pursue training and development opportunities; Strive to continuously build knowledge and skills; Share expertise with others. 5.2 Customer Service - Manage difficult or emotional customer situations; Respond to requests for service and assistance; Meet commitments. 5.3 lnterpersonal Skills - Focus on solving conflict, not blaming; Maintain confidentiality; Listen to others without interrupting; Keep emotions under control. Jefferson County Job Description: Human Resources Director Page 3 of 5 5.4 Oral Communication - Speak clearly and persuasively in positive or negative situations; listen and get clarification; Respond well to questions; Demonstrate group presentation skills; Participate in meetings. 5.5 Written Communication - Write clearly and informatively; Edit work for spelling and grammar; Vary writing style to meet needs; Present numerical data effectively; Ability to read and interpret written information. 5.6 Dele 'yal t - Delegate work assignments; Match the responsibility to the person; Set expectations and monitor delegated activities. 5.7 Managing People - Ability to plan staffing, make decisions, facilitate and process improvements; Take responsibility for subordinates' activities; Be available to staff, Develop subordinates' skills and encourage growth; Solicit and apply customer feedback (internal and external). 5.8 Quality Management - Improve processes, products and services; Demonstrate accuracy and thoroughness. 5.9 Diversity - Demonstrate knowledge of Equal Employment Opportunity policy; Show respect and sensitivity for cultural differences; promote a harassment -free environment; promote an accepting and diverse workforce; and promote opportunities to prevent institutional bias/racism. 5.10 Ethics - Treat people with respect; keep commitments; inspire the trust of others; work with integrity and ethically; uphold organizational values. 5.11 Organ iLationalSu . iort - Follow policies and procedures; Complete administrative tasks correctly and on time; support organizations goals and values. 5.12 Judgment -Exhibit sound and accurate judgment; Support and explain reasoning for decisions; Include appropriate people in decision -making process; Make timely decisions. 5.13 Plannin Or anizin - Prioritize and plan work activities; Use time efficiently; Plan for additional resources; Set goals and objectives: Organize and direct staff and their tasks; Develop realistic action plans. 5.14 Professionalism - Approach others in a tactful manner; React well under pressure and remain calm in stressful situations; Treat others with respect and consideration regardless of their status or position; Accept responsibility for own actions; Follow through on commitments. 5.15 Qualily - Demonstrate accuracy and thoroughness; Apply feedback to improve performance; Monitor own work to ensure quality. 5.16 Quantit - Meet productivity standards; Complete work in timely manner; Work quickly. 5.17 Safety nd Se�cur~it - Observe safety and security procedures; Determine appropriate action beyond guidelines; Report potentially unsafe conditions; Use equipment and materials properly. Jefferson County Job Description: Human Resources Director Page 4 of 5 5.18 Addy - Adapt to changes in the work environment; Manage competing demands; Change approach or method to best fit the situation; Ability to deal with frequent change, delays or unexpected events. 5.19 Attendance/Punctuality - Is consistently at work and on time; Ensure work responsibilities are covered when absent; Arrive at meetings and appointments on time. 5.20 Dependability - Follow instructions and respond to management direction; Takes responsibility for own actions; Keep commitments; Commit to long hours of work when necessary to reach goals; Complete tasks on time or notify the appropriate individual with an alternate plan. 5.21 Initiative - Volunteer readily; Seek increased responsibilities; Look for and take advantage of opportunities; Ask for and offer help when needed. 5.22 Innovation - Generate suggestions for improving work. 6.0 REQUIRED KNOWLEDGE, SKILLS AND ABILITIES 6.1 Knowledge of human resources, personnel systems, labor relations, employee benefits, workers compensation and risk management. Must have sound management and administrative principles and techniques. 6.2 Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations; ability to write reports, business correspondence and procedure manuals; ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public. 6.2 Ability to work with mathematical concepts and to apply concepts such as fractions, percentages, ratios and proportions to practical situations. 6.3 Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. 6.4 Knowledge of, and ability to keep abreast of changes to federal laws and personnel case law, RCWs, WACs, County resolutions, ordinances, policies and records management which may impact County Departments, programs, services and employees. 6.5 Ability to use personal computers and software, calculators/spreadsheets, cell phones and digital phones, and other office equipment and software tools standard to areas of assignment; and ability to adapt to new and/or modified equipment and software which may be acquired. 6.6 Demonstrated successful supervisory and managerial experience and ability. Ability to implement and maintain sound organizational practices. 6.7 Maintain a high standard for accuracy, completeness and efficiency in the preparation of human resource and personnel actions, records, reports and budgets. Independent and self -motivated to meet required deadlines while simultaneously completing other tasks. Jefferson County Job Description: Human Resources Director Page 5 of 5 6.8 Ability to maintain confidentiality of sensitive and confidential information. 7.0 MINIMUMQUALIFICATIONS 7.1 Bachelor's degree from an accredited college or university with major course work in business administration, public administration, human resources or related field; and five years progressively responsible experience in administration and management of issues related to employee benefits, compensation, labor relations and contract negotiations, including three years supervisory experience; or equivalent combination of education and experience. Public sector experience preferred. 7.2 Ability to obtain and maintain certification as a HRCI Professional in Human Resources (PHR), HRCI Senior Professional in Human Resources (SPHR), SHRM Certified Professional, or SHRM Senior Certified Professional within prescribed timeframes. Prior possession of such certification strongly preferred. Ability to successfully complete and maintain various other training classes and obtain certificates necessary for functional skills performance, maintenance and improvement; 7.3 Valid Washington State Driver's License with a driving record free of serious or frequent violations and ability to maintain a valid license. 7.4 Must pass a Criminal History check; must be bondable. 8.0 WORK ENVIRONMENT 8.1 Work is primarily performed in the office, but also requires driving to meetings. Work may require working evening hours or weekends. 8.2 While performing the duties of this job the employee is regularly required to talk and hear; stand, walk, sit, use hands to finger, handle or feel objects, tools or controls. The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision requirements include: close vision, distance vision, color vision, peripheral vision, depth perception, night vision, the ability to read small print and the ability to adjust focus. 8.3 The noise level in the work environment is usually moderate, This job description does not constitute an employment agreement between the employer and employee, and is subject to change as the needs of the employer and requirements of the job change.