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HOUSING FUND BOARD
Regular Meeting — Wednesday, July 24, 2024 at 2:30 p.m.
Commissioners' Chambers, Jefferson County Courthouse
1820 Jefferson Street, Port Townsend, WA 98368 (Hybrid)
CALL TO ORDER: Jefferson County Commissioner Greg Brotherton called the Joint Jefferson
County/City of Port Townsend Housing Fund Board(HFB)to order. The following HFB members
participated in the meeting: City of Port Townsend Councilmember/Interim Member Owen Rowe,
Member Julia Cochrane, Member Morford and Member Viki Sonntag. City of Port Townsend
Councilmember/HFB Vice Chair Amy Howard joined the meeting at 2:33 p.m.
PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments, and no comments were
received.
APPROVAL OF MINUTES: Interim Member Rowe moved to approve the June 26, 2024 meeting
minutes as presented. Member Cochrane seconded the motion. The motion carried.
DISCUSSION re: AMERICAN LEGION EMERGENCY SHELTER: Chair Brotherton provided an
update on a recent Shelter Coalition meeting regarding the Emergency Shelter, and noted that it is going
well. They are addressing concerns regarding the Request of Information(ROI)requests, and
community groups are signing up for meal days, referral process and reporting.
GRANT RECIPIENT UPDATE—Olympic Community Action Programs (OlyCAP): OlyCAP
Director of Housing and Community Development Viola Ware was present to provide historical
information and updates on OlyCAP projects. She stated that she is hoping to join our coordinated
entries in the region.
• OlyCAP Emergency Shelter: $126,000—They support the transition to Bayside Housing in July 2024.
• OlyCAP Haines St. Cottages: $70,000—Future goal is to create family cabins out of the Haines St.
Cottages
• OlyCAP Caswell-Brown Village: $105,000—Phase II—most of the funds have went to maintain
insurance and utilities. There is a building on-site with a bathroom, kitchenette and offices, which may
eventually hold a community and service area. They are currently working on plumbing. A case
manager is willing and ready to do coordinated entry on-site. Large expense will be to remove old and
broken-down RVs, which they currently have three on the premises. In August, there will be an ice
cream social,to reach out to the community and assist with planning of the site. She will be hiring
individuals to provide trauma informed de-escalation, bloodborne pathogen, CPR and first aid, etc.
There will also be a functioning board on-site. She will have one of the members of the CEAB on the
OlyCAP Board.
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Housing Fund Board—Regular Meeting Minutes of July 24, 2024
Ms. Ware answered questions posed by HFB members. Initially,they were told they could receive $2.5
million for their project,but now it is at $250,000. Congressman Kilmer stated that he is pushing their
request to Senator Cantwell's Office. OlyCAP is hoping to bring in medical respite beds for the
homeless, for those who experiencing pain,trauma, and currently have no place to recover. She helped
setup one in Clallam County, which saved that county over$196,000 in emergency room costs.
COMMITTEE UPDATES: The HFB members listened to updates from the following committees:
• Committee assignments: not discussed
• Data and Needs Assessment: Member Sonntag stated they are focused on discussions with
particular population groups, sex workers, Domestic Violence victims, and sexual assault
victims. They will be organizing a meeting of all mobile home parks, public officials, staff,
to learn about the cooperative model. A cooperative community would buy the land and
manage the community. Chair Brotherton noted that leftover 1590 funds could possibly pay
for the land. Member Sonntag encouraged committees to create meeting notes.
• Community Conversations Committee: not discussed
• Coordinated Entry Advisory Board: Member Morford explained there is a Coordinated
Entry Advisory Board(CEAB) and a Coordinated Entry Advisory Committee (CEAC). She
met with OlyCAP Housing Director Ware, who is working to setup the next meeting of the
advisory committee. HFB members agreed they would like notes from subcommittees. After
discussion, Member Morford stated that the CEAB will look into the purpose of their group,
objectives, membership, representation, and she will report back to the HFB next month.
• Funding Opportunities Committee: not discussed
• Shelter Coalition Committee: not discussed
DISCUSSION re: 5 YEAR PLAN CALENDARING: The guidelines will be out in November and
there will be some objectives that will need to be addressed.
DISCUSSION re: 2025 RFP CALENDARING: HFB members discussed starting the process in
September with an RFP due date in October. They would like past RFP recipients to review the RFP
Application and make edit suggestions prior to the meeting. Incorporating site visits as part of the RFP
process was also discussed.
NEXT STEPS/CLOSING REMARKS: 2025 Request for Proposals (RFP), Rucklehaus, and
Community Conversations for a Resident Owned Community.
NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 3:40 p.m. until the next
regular meeting or special meeting as properly noticed.
Respectfully submitted by:
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Caroly Gallaway, Clerlf the Board Date
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