HomeMy WebLinkAboutJC PW County Culvert Rehabilitation $125,000 scalable
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2025 Request for Proposals - Public Infrastructure Fund
These instructions are for 2025 PUBLIC INFRASTRUCTURE FUND PROPOSALS to
request funding from the Jefferson County Public Infrastructure Fund (PIF). Under
Jefferson County guidelines, you must be a LOCAL PUBLIC AGENCY for your public
facility project to be eligible for funding from the Jefferson County PIF.
The Jefferson County PIF Board will consider complete and signed proposals that
include all requested information and documents that are received by the proposal
deadline. Return all application materials as one document to Carolyn Gallaway at:
carolyn@co.jefferson.wa.us by 4:30 p.m. on September 13, 2024.
Call 360-385-9122 with any questions.
2025 Proposal Instructions
The Jefferson County Public Infrastructure Fund (PIF) Board is accepting proposals from local public
agencies to help finance public facilities serving economic development purposes via grants and
loans from the County’s Public Infrastructure Fund. The PIF Board will make recommendations to the
Jefferson County Commissioners (BOCC) after evaluating the proposals. All final decisions for use of
the PIF will be made by the BOCC.
■ Proposals from local public agencies must be for helping to finance public facilities serving
economic development purposes. Refer to the rest of this packet for instructions and
eligibility details.
■ Your public facility project must be listed in the current Comprehensive Economic
Development Strategy (CEDS), or in the economic development section of the
comprehensive plan of Jefferson County or the City of Port Townsend.
■ PIF funding as grants or loans may finance a portion of the public facility project cost, not
to exceed 80% of the project cost.
■ Proposals must comply with federal, state, and county laws and requirements, including
Chapter 3.28 of Jefferson County Code.
■ Proposals must address all questions in the RFP, and include all requested supplemental
information.
■ To be considered, a completed and signed original application, PLUS NINE (9) copies, with
supporting documents must be received and date stamped at the Jefferson County
Courthouse, County Administrator’s Office, 1820 Jefferson Street, P.O. Box 1220, Port
Townsend, WA 98368 by the deadline listed above.
■ The proposal and all documents filed with the County are public records, potentially
eligible for release.
Jefferson County is committed to the
non-discriminatory treatment of
all persons in the employment and
delivery of services and resources.
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1. Jefferson County’s Proposal Process -
The Jefferson County Public Infrastructure Fund Board solicits proposals when sufficient PIF funds
are available. The proposal form in Word may be downloaded from the County’s website,
www.co.jefferson.wa.us, and may also be requested by calling the Jefferson County
Administrator’s Office at the Courthouse, (360) 385-9100.
Jefferson County staff will review project proposals submitted to the County, prior to presenting
them to the PIF Board. Projects meeting the minimum requirements will be presented for review
by the PIF Board. Applications that do not meet the requirements will not be forwarded to the
PIF Board.
This year, the PIF Board will review proposals at a PIF Special Meeting, tentatively scheduled
October 29, 2024 at 9:00 a.m. Applicants will be scheduled to attend this meeting in the
Commissioners’ Chambers in the Basement of the County Courthouse (1820 Jefferson Street,
Port Townsend, WA 98368), or online via Zoom. At that meeting, each invited proposing agency
will answer questions from the PIF Board regarding their proposal. The Public Infrastructure
Fund Board will make a recommendation to the Board of County Commissioners regarding
which proposals to fund, and at what funding levels within available revenues.
The review of the PIF Board’s recommendations and final decision about allocating PIF monies
will be made by the County Commissioners. Each agency will be notified of the status of its
proposal. Contracts are prepared by the County and sent to agencies. The County will monitor
contract compliance and reimburse approved project expenses.
2. Available Funding for 2025 -
A total of up to $600,000 in Public Infrastructure Funds is potentially being made available in
2025 to be shared between all the successful applicants through this RFP. Therefore, each
applicant is encouraged to limit the number of project applications submitted to the applicant’s
top priority(s), and to scale funding requests so that other applicants may receive awards too.
PIF funding awards can be in the form of a grant and/or loan, for up to 80% of a project’s cost.
3. Eligible Projects -
Pursuant to this RFP and state law, Public Infrastructure Funds through this RFP may only be used
to finance public facilities serving economic development purposes.
Jefferson County solicits proposals from local public agencies within Jefferson County
requesting funding for public facility projects that serve economic development purposes by
promoting the creation, expansion or retention of businesses and jobs.
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ONE fully completed and signed application with supporting documents must be received by
4:30 p.m. on September 13, 2024 to carolyn@co.jefferson.wa.us. She will notify you that she
has received your application. If you have not received a reply, please call 360-385-9122.
To be eligible, the project must:
• Meet the definition of a public facility – see RCW 82.14.370(3)(i);
• Be listed in the most recently adopted Comprehensive Economic Development Strategy
(CEDS), or listed in the economic development section of the comprehensive plan of Jefferson
County or the City of Port Townsend; and
• Be a project of a local public agency within Jefferson County, and that agency will be the
recipient of the PIF funds.
RCW 82.14.370(3)(i) defines public facilities as bridges, roads, domestic and industrial water
facilities, sanitary sewer facilities, earth stabilization, storm sewer facilities, railroad, electrical
facilities, natural gas facilities, research, testing, training and incubation facilities in innovation
partnership zones designated under RCW 43.330.270, buildings, structures, telecommunications
infrastructure, transportation infrastructure, or commercial infrastructure, and port facilities in
the State of Washington.
In addition, a 2001 opinion of the Washington State Attorney General’s Office determined that
PIF funds may be expended on an eligible public facility for the following purposes:
Capital facilities costs, including acquisition, construction, rehabilitation, alteration, expansion,
or improvements of public facilities; costs of development and improvement for the public
facilities; project-specific environmental costs; land use and permitting costs; costs of site
planning and analysis; project design, including feasibility and marketing studies and plans, and
debt and revenue impact analysis.
4. Project Description/Criteria –
Each application should provide a description and information about a project that meets the
following requirements and provides an economic benefit to Jefferson County. Specific questions
are included in the application form to ensure the project is in compliance with the requirements
set forth in RCW and County Code, and to assist the applicant in delineating those matters which
are of concern to the Public Infrastructure Fund Board and Jefferson County Commissioners.
The PIF Board will consider the following criteria to evaluate projects:
(1) Public facility projects that have a higher probability of successfully creating or retaining
significant numbers of jobs including unskilled, semi-skilled, and skilled jobs; or that have a
large job creation-to-PIF funding ratio.
(2) Projects that leverage significant outside funding and/or partnerships.
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(3) Projects that would develop, re-develop, in-fill or expand existing or planned infrastructure
systems necessary to create or retain jobs.
(4) Projects with a higher match percentage. The match may include project-related
expenditures for a period up to one year prior to the request for funding.
(5) Projects that will retain or create jobs or benefit the economy in priority economic sectors
or economic centers in the incorporated or unincorporated areas of Jefferson County.
(6) Projects that also successfully mitigate for significant adverse environmental impacts, if
applicable.
(7) Consideration may be given for critical timing; emergent opportunities;
(8) Consistency with and implementation of an adopted countywide economic development
plan or strategy, the economic element of an adopted Comprehensive Plan, or an adopted
Comprehensive Economic Development Strategy (CEDS);
(9) Projects which provide a balance of Geographic and Historic Distribution
(10) Projects that confer multiple benefits.
(11) Other criteria as the PIF Board may determine, consistent with RCW 82.14.370, and the
adopted Comprehensive Economic Development Strategy (CEDS) or the adopted
Comprehensive Plan of the jurisdiction where a project is located.
For additional information, contact:
Mark McCauley, County Administrator
Jefferson County Courthouse
PO Box 1220
Port Townsend, WA 98368
Ph: 360-385-9130; e-mail: MMcCauley@co.jefferson.wa.us
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Jefferson County, Washington
Public Infrastructure Fund
Project Application
Return all Application Materials
as One Document to:
carolyn@co.jefferson.wa.us by 4:30 p.m. on September 13, 2024
Project Title: Jefferson County Culvert Rehabilitation
Grant Request
Amount:
$125,000
(can be scaled up) Loan Request
Amount:
$
Contact Information
Agency: Jefferson County
Contact: Monte Reinders Date: 9/12/24
Phone #: (360) 385-9242 Email: mreinders@co.jefferson.wa.us
Address: 623 Sheridan St. City,
State, Zip:
Port Townsend, WA 98368
By signing you confirm you have authority to submit this application for PIF funds on
behalf of your organization. I affirm that the information is correct to my knowledge.
Signature:
Printed
Name:
Monte Reinders Title: Public Works Director/County
Engineer
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YOUR PROJECT
What is your “Public Facilities” project?
Please provide a brief description of your project in the box below.
Description:
Jefferson County’s road system includes over 2,000 culverts, many of them made of
corrugated steel that were installed more than 60 years ago. These culverts are at the end of
their useful life, rusted out, and prone to failure. This project will re-line up to 300 lineal feet
of culvert using the Cured In Place Pipe (CIPP) process which cost effectively restores the pipe
and adds another 100 years of service life. Jefferson County Public Works used this process
in 2022 to restore three culverts in 2 days with no traffic disruptions. These culverts would
otherwise would have cost millions of dollars to dig up and replace with months of delays.
Where is your project located?
Description/Address:
Culverts are located in various locations throughout Jefferson County. Public Works has
several candidate culverts for this project that have already been investigated and approved
with the permitting agency (WA Department of Fish and Wildlife). 300 linear feet of re-lining
will rehabilitate 2 or 3 culvert sites.
Also: please attach to the end of your Application: No map needed (various locations)
• a location map, and
• a site map (if applicable).
Which type of Public Facility Is Your Project?
The public facility must be specifically listed under RCW 82.14.370. Please select the
category(ies) which correspond to your project.
☐ Bridges ☐ Sanitary sewer
facilities
☐ Electrical facilities ☐ Telecommunications
infrastructure
☐ Roads ☐ Earth stabilization ☐ Natural gas facilities ☐ Transportation
infrastructure
☐ Domestic water
facilities
☒ Storm sewer facilities ☐ Buildings ☐ Commercial
infrastructure
☐ Industrial water
facilities
☐ Railroads ☐ Structures ☐ Port facilities
☐ Research, testing, training, or incubation facilities in an innovation partnership zone designated under RCW
43.330.270
☐ Other – describe:
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What will be the cost of this project?
The County Commissioners may disburse funds as both grants and loans. The County negotiates
the terms of each award.
Total Project Cost: $156,250 Total PIF Request: $125,000
☐ Loan Request: $
☒ Grant Request: $125,000
What other funding will you use for this project: What source, how much, & what status?
Funding Source Amount Status
(spent, secured,
applied for, or
future request)
Jefferson County Road Fund $31,250 secured
Note: This project can be scaled up if more PIF money is available
Is the project ready to proceed? If not ready, what work on this project has already been
completed, such as planning, engineering reports, feasibility studies, permitting, etc., have
been prepared, and when? Describe what must be completed before the project is ready to
proceed.
Description:
Public Works has already received initial approvals from the permitting agency (WDFW). Bid
packages for these projects are quick and simple to develop in house. No special reports or
design is necessary. The project could be bid out within 6 months of receiving PIF funding.
Construction would likely occur within 12 months of bid award (due to lead time for
materials procurement by successful bidder).
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How does the project satisfy, in whole or in part, the jurisdiction’s economic development
strategy?
Is this project a documented county-wide priority? If so, where does it rank?
What are the anticipated outcomes of this project in terms of the criteria identified below?
Quantify information where possible.
• How many businesses do you plan on serving with this project? _Unknown_______
• How many full-time, permanent jobs will this project create or retain?
o Retain: ____N/A_________
o Create in 1-3 years: ____N/A_________
o Create in 3-5 years: ______N/A_______
• What is the size of the population that will benefit by these infrastructure
improvements? ______30,000_________
• How many jobs during construction? ____4_________
• How will this project improve local infrastructure capacity?
Description:
A well-maintained transportation network is an essential component for Jefferson County’s
economy. Culvert failures cause road closures and lengthy detours that impact travel,
freight, business, school, medical appointments, etc.
Description:
This project is in the County’s 6 Year Transportation Improvement Program (TIP). Projects in
the TIP are not ranked/prioritized. If they appear on the TIP, they are important projects
waiting for funding. Culvert rehabilitation is a very high priority for Jefferson County. If
culverts are allowed to fail, the corresponding county road will be closed for months and the
cost of repair will be vastly greater.
Description:
Culverts (over 2,000 of them) are an integral part of the county road system. Culverts that
are rusted out begin to leak and scour material from below them which accelerates
settlement and leaking. This feedback loop leads to rapid failure which results in road wash
outs and closures, downstream impacts, and high costs for repair. The CIPP process is the
most cost-effective way to rehabilitate a pipe with minimal loss of pipe diameter/capacity.
While not generally appropriate to correct fish barriers, there are many candidate projects on
drainages that are not fish habitat, as Public Works has already confirmed with WDFW.
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How many months will the work on this project take to complete?
Are there other factors significant to this project that we should be aware of, such as health
and safety, emergency declaration, “bird in hand” efforts, volunteer efforts, etc.?
Description: 12 months – including design, final permits, bidding, and construction.
Description:
Jefferson County has already shown how this CIPP works, having completed 3 pipes in 2022
in a very cost-effective manner. Unfortunately, Jefferson County’s Road Fund is under
significant budgetary strain and not able to fund ongoing CIPP projects, despite the dozens of
candidate projects on the road system. This project will immediately put PIF money into
infrastructure repair with very little of the funding needed for design, administration, and
permitting.
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What Is The Project Phasing?
Articulate the major phases of this project, including the start and completion date, PIF Funds requested for each phase, the eligible PIF expenditure
category(ies) for that phase, and if asking for PIF funds for more than one phase, whether PIF funds could be awarded for each phase, separate from PIF
funding for the other phases.
Eligible PIF Expenditure Categories: The Washington State Attorney General 2001 No.5 opinion states that these funds may only be used for the following
6 eligible cost categories:
1. project design, including feasibility and marketing studies &
plans, and debt & revenue impact analysis
2. costs of site planning & analysis
3. land use & permitting costs
4. project-specific environmental costs
5. capital facilities costs, including acquisition, construction,
rehabilitation, alteration, expansion, or improvements of
public facilities
6. costs of development & improvement for the public facilities
Phase Start date End date PIF Grant
Request
(if any)
PIF Loan
Request
(if any)
PIF Expenditure
Categories
− write in number(s)
from above.
Can This Phase be
Funded with PIF,
Separate From the
Other PIF Phases?
Engineering/Bidding 01/01/25 04/30/25 $10,000 $ 1 Y
Construction 09/01/25 12/31/25 $115,000 $ 5 Y
$ $
$ $
$ $
$ $