HomeMy WebLinkAboutBHC Onsite Grinder pump design Department of Public Works
O Consent Agenda
Page 1 of 1
Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Mark McCauley, County Administrator
From: Monte Reinders, P.E., Public Works Director/County Engineer
Agenda Date: September 23, 2024
Subject: Professional Services Agreement with BHC Consultants for Phase 4 Onsite
Grinder Pump Installation for B&R Mobile Home Park and Northwest Wooden
Boat School for Port Hadlock UGA for Design and Engineering Construction
Support, Project No.40521270, Ecology Agreement No. WQC_2024_JCoPWE-
00034
Statement of Issue: Professional Services Agreement with BHC Consultants for Phase 4 Onsite Grinder
Pump Installation for B&R Mobile Home Park and Northwest Wooden Boat School for Port Hadlock UGA
for Design and Engineering Construction Support, Project No.40521270, Ecology Agreement No.
WQC 2024 JCoPWE-00034.
Analysis/Strategic Goals/Pro's&Con's: BHC will provide design and construction engineering support
for the installation an on-site grinder pump system for both the B&R mobile home park and the
Northwest Wooden Boat School campus. Design and Engineering support tasks include, but is not
limited to,geotechnical work, Conceptual, 60%, 90%and final bid documents, bidding assistance, review
of submittals, responses to request for information from the contractor, and special inspections, as
needed.
Fiscal Impact/Cost Benefit Analysis: The maximum amount payable under this agreement is
$366,300.00. This agreement will be funded through Department of Ecology Water Quality Combined
Financial Assistance Funds.
Recommendation: Public Works recommends that the Board execute all two (2) originals of the
Professional Services Agreement with BHC Consultants, and return one (1) original to Public Works for
further processing.
Department Contact: Samantha Harper, P.E.,Wastewater Project Manager,ext. 175.
Reviewed By:
Mark McCauley, my Administrator ' Date
CONTRACT REVIEW FORM
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: BHC Consultants
(Name of Contractor/Consultant Contract No.
COUNTY DEPARTMENT: Public Works
Contact Person: Samantha Harper
Contact Phone: 360-385-9175
Contact email: Return to: Chris S all ext. 208 sharper@co.jefferson.wa.us
AMOUNT: $366,300 PROCESS: Exempt from Bid Process
Revenue: Ecology community Grant and loan Cooperative Purchase
Expenditure: 366,300 Competitive Sealed Bid
Matching Funds Required: N/A Small Works Roster
Sources(s) of Matching Funds N/A Vendor List Bid
X RFP or RFQ
Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: , N/A: p .. ,�.�......
9/6/2024 Samantha Harper,P.E.:.�' +..i«.:F" " °'"
Signature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: ❑✓ w.�.��.......
N/A: Samantha Harper,P.E. M :a°~~`^ 9/6/2024
Signature Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
Z
Electronically approved by Risk Management on 9/10/2024.
STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche):
i
Electronically approved as to form by PAO on 9/12/2024.
Standard PSA with the exception of the changes noted on the contract
review form.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED). Philip, This agreement includes Ecology SRF required
STEP 6: CONTRACTOR SIGNS language and insert (Exhibit E). Also the consultant
STEP 7: SUBMIT TO BOCC FOR APPROVAL asked for two changes to Page 2, Section 7
Indemnification. The changes are strikeout and
underlined. Thanks, Sam
1
PROFESSIONAL SERVICES AGREEMENT FOR
Phase 4—On-site Grinder Pump for the Port Hadlock Sewer System—B&R Mobile Home Park and
Northwest School of Wooden Boat
THIS PROFESIONAL SERVICES AGREEMENT("this Agreement")is entered into between
the County of Jefferson, a municipal corporation ("the County"), and BHC Consultants ("the
Consultant"), in consideration of the mutual benefits, terms, and conditions specified below.
l. Project Designation.tion. The Consultant is retained by the County to perform design
engineering construction support of Phase 4—On-site Grinder Pump for the Port Hadlock
Sewer System—B&R Mobile Home Park and the Northwest School of Wooden Boat
Campus.
2. Scope of Services. Consultant agrees to perform the services identified on Exhibit "A"
attached hereto including the provision of all labor.
3. Time for Performance. Work under this Agreement shall commence upon the giving of
written notice by the County to the Consultant to proceed. The Consultant shall perform
all services and provide all work products required pursuant to this Agreement on the
dates listed on Exhibit"A". Time is of the essence in the performance of this Agreement.
4. Payment. The Consultant shall be paid by the County for completed work and for
services rendered under this Agreement as follows:
a. Payment for the work provided by Consultant shall be made as provided on
Exhibit"C"attached hereto,provided that the total amount of payment to
Consultant shall not exceed$366,300.00 without express written modification of
the Agreement signed by the County.
b. The Consultant may submit invoices to the County once per month during the
progress of the work for partial payment for project completed to date. Such
vouchers will be checked by the County, and upon approval thereof,payment will
be made to the Consultant in the amount approved. Payment of Consultant
invoices shall be within 30 days of receipt by the County for any services not in
dispute based on the terms of this Agreement.
C. Final payment of any balance due the Consultant of the total contract price earned
will be made promptly upon its ascertainment and verification by the County after
the completion of the work under this Agreement and its acceptance by the
County.
d. Payment as provided in this section shall be full compensation for work
performed, services rendered and for all materials, supplies, equipment and
incidentals necessary to complete the work.
e. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the County and state for a period of
three(3)years after final payments. Copies shall be made available upon request.
Professional Services Agreement, Contract B, Version 3, Page I of 10
5. Ownership and Use of Documents. All documents, drawings, specifications, and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the County whether the project for which they are
made is executed or not. The Consultant shall be permitted to retain copies, including
reproducible copies, of drawings and specifications for information, reference and use in
connection with Consultant's endeavors. Consultant shall not be held liable for reuse of
documents or modifications thereof, including electronic data,by County or its
representatives for any purpose other than the intent of this Agreement.
6. Compliance with laws. Consultant shall, in performing the services contemplated by this
Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services to be rendered under this
Agreement.
7. Indemnification. The Consultant shall defend, indemnify and hold the County, its
officers, officials, employees, agents and volunteers (and their marital communities)
harmless from my and all claims, injuries, damages, losses or suits including attorney
fees, arising out of or resulting from the negligent acts, errors or omissions of the
Consultant in performance of this Agreement, except for injuries and damages caused by
the sole negligence of the County. Should a court of competent jurisdiction determine
that this Agreement is subject to RCW 4.24.115, then, in the event of liability for
damages arising out of bodily injury to persons or damages to property caused by or
resulting from the concurrent negligence of the Consultant and the County, its officers,
officials, employees, agents and volunteers (and their marital communities)the
Consultant's liability, including the duty and cost to defend,hereunder shall be only to
the extent of the Consultant's negligence. It is further specifically and expressly
understood that the indemnification provided herein constitutes the Consultant's waiver
of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions
of this section shall survive the expiration or termination of this Agreement.
8. Insurance. Prior to commencing work, the Consultant shall obtain at its own cost and
expense the following insurance coverage specified below and shall keep such coverage
in force during the terms of the Agreement.
Commercial Automobile Liability Insurance providing bodily injury and property
damage liability coverage for all owned and non-owned vehicles assigned to or used in
the performance of the work for a combined single limit of not less than $500,000 each
occurrence with the County named as an additional insured in connection with the
Consultant's performance of this Agreement. This insurance shall indicate on the
certificate of insurance the following coverage: (a)Owned automobiles; (b)Hired
automobiles; and, (3)Non-owned automobiles.
Commercial General Liability Insurance in an amount not less than a single limit of one
million dollars($1,000,000)per occurrence and an aggregate of not less than two (2)
times the occurrence amount($2,000,000.00 minimum)for bodily injury, including death
and property damage, unless a greater amount is specified in the contract specifications.
Professional Services Agreement, Contract B, Version 3, Page 2 of 10
The insurance coverage shall contain no limitations on the scope of the protection
provided and include the following minimum coverage:
a. Broad Form Property Damage, with no employee exclusion;
b. Personal Injury Liability, including extended bodily injury;
C. Broad Form Contractual/Commercial Liability—including coverage for products
and completed operations;
d. Premises—Operations Liability(M&C);
e. Independent Contractors and subcontractors;
f. Blanket Contractual Liability.
Professional Liability Insurance. The Consultant shall maintain professional liability
insurance against legal liability arising out of activity related to the performance of this
Agreement, on a form acceptable to Jefferson County Risk Management in the amounts
of not less than $1,000,000 Each Claim and$2,000,000 Aggregate. The professional
liability insurance policy should be on an "occurrence"form. If the professional liability
policy is "claims made,"then an extended reporting period coverage (tail coverage)shall
be purchased for three (3)years after the end of this Agreement, at the Consultant's sole
expense. The Consultant agrees the Consultant's insurance obligation to provide
professional liability insurance shall survive the completion or termination of this
Agreement for a minimum period of three (3)years.
The County shall be named as an"additional named insured"under all insurance policies
required by this Agreement, except Professional Liability Insurance when not allowed by
the insurer.
Such insurance coverage shall be evidenced by one of the following methods: (a)
Certificate of Insurance; or, (b) Self-insurance through an irrevocable Letter of Credit
from a qualified financial institution.
The Consultant shall furnish the County with properly executed certificates of insurance
that, at a minimum, shall include: (a)The limits of overage; (b)The project name to
which it applies; (c) The certificate holder as Jefferson County,Washington and its
elected officials, officers, and employees with the address of Jefferson County Risk
Management,P.O. Box 1220,Port Townsend, WA 98368, and, (d)A statement that the
insurance policy shall not be canceled or allowed to expire except on thirty(30)days
prior written notice to the County. If the proof of insurance or certificate indicating the
County is an"additional insured"to a policy obtained by the Consultant refers to an
endorsement(by number or name)but does not provide the full text of that endorsement,
then it shall be the obligation of the Consultant to obtain the full text of that endorsement
and forward that full text to the County. Certificates of coverage as required by this
section shall be delivered to the County within fifteen (15) days of execution of this
Agreement.
Failure of the Consultant to take out or maintain any required insurance shall not relieve
the Consultant from any liability under the Agreement,nor shall the insurance
Professional Services Agreement, Contract B, Version 3, Page 3 of 10
requirements be construed to conflict with or otherwise limit the obligations concerning
indemnification of the County.
The Consultant's insurers shall have no right of recovery or subrogation against the
County (including its employees and other agents and agencies), it being the intention of
the parties that the insurance policies, with the exception of Professional Liability
Insurance, so affected shall protect both parties and be primary coverage for all losses
covered by the above described insurance.
Insurance companies issuing the policy or policies shall have no recourse against the
County (including its employees and other agents and agencies) for payment of any
premiums or for assessments under any form of policy.
All deductibles in the above described insurance policies shall be assumed by and be at
the sole risk of the Consultant.
Any deductibles or self-insured retention shall be declared to and approved by the County
prior to the approval of this Agreement by the County. At the option of the County, the
insurer shall reduce or eliminate deductibles or self-insured retention, or the Consultant
shall procure a bond guaranteeing payment of losses and related investigations, claim
administration and defense expenses.
Insurance companies issuing the Consultant's insurance policy or policies shall have no
recourse against the County (including its employees and other agents and agencies) for
payment of any premiums or for assessments under any form of insurance policy.
Any judgments for which the County may be liable, in excess of insured amounts
required by this Agreement, or any portion thereof, may be withheld from payment due,
or to become due, to the Consultant until the Consultant shall furnish additional security
covering such judgment as may be determined by the County.
Any coverage for third party liability claims provided to the County by a"Risk Pool"
created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any policy
of insurance the Consultant must provide in order to comply with this Agreement.
The County may, upon the Consultant's failure to comply with all provisions of this
Agreement relating to insurance, withhold payment or compensation that would
otherwise be due to the Consultant.
The Consultant's liability insurance provisions shall be primary and noncontributory with
respect to any insurance or self-insurance programs covering the County, its elected and
appointed officers, officials, employees, and agents.
Any failure to comply with reporting provisions of the insurance policies shall not affect
coverage provided to the County, its officers, officials, employees, or agents.
The Consultant's insurance shall apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer's liability.
Professional Services Agreement, Contract B, Version 3, Page 4 of 10
The Consultant shall include all subconsultants as insured under its insurance policies or
shall furnish separate certificates and endorsements for each subconsultant. All insurance
provisions for subconsultants shall be subject to all the requirements stated herein.
The insurance limits mandated for any insurance coverage required by this Agreement
are not intended to be an indication of exposure nor are they limitations on
indemnification.
The Consultant shall maintain all required insurance policies in force from the time
services commence until services are completed. Certificates, insurance policies, and
endorsements expiring before completion of services shall be promptly replaced. All the
insurance policies required by this Agreement shall provide that thirty (30) days prior to
cancellation, suspension, reduction or material change in the policy, notice of same shall
be given to the County Risk Manager by registered mail, return receipt requested.
The Consultant shall place insurance with insurers licensed to do business in the State of
Washington and having A.M. Best Company ratings of no less than A-, with the
exception that excess and umbrella coverage used to meet the requirements for limits of
liability or gaps in coverage need not be placed with insurers or re-insurers licensed in the
State of Washington.
The County reserves the right to request additional insurance on an individual basis for
extra hazardous contracts and specific service agreements.
9. Worker's Compensation (Industrial Insurance).
If and only if the Consultant employs any person(s) in the status of employee or
employees separate from or in addition to any equity owners, sole proprietor, partners,
owners or shareholders of the Consultant, the Consultant shall maintain workers'
compensation insurance at its own expense, as required by Title 51 RCW, for the term of
this Agreement and shall provide evidence of coverage to Jefferson County Risk
Management, upon request.
Worker's compensation insurance covering all employees with limits meeting all
applicable state and federal laws. This coverage shall include Employer's Liability with
limits meeting all applicable state and federal laws.
This coverage shall extend to any subconsultant that does not have their own worker's
compensation and employer's liability insurance.
The Consultant expressly waives by mutual negotiation all immunity and limitations on
liability, with respect to the County, under any industrial insurance act, disability benefit
act, or other employee benefit act of any jurisdiction which would otherwise be
applicable in the case of such claim.
If the County incurs any costs to enforce the provisions of this subsection, all cost and
fees shall be recoverable from the Consultant.
Professional Services Agreement, Contract B, Version 3, Page 5 of 10
10. Independent Contractor. The Consultant and the County agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
The Consultant specifically has the right to direct and control Consultant's own activities,
and the activities of its subconsultants, employees, agents, and representatives, in
providing the agreed services in accordance with the specifications set out in this
Agreement. Nothing in this Agreement shall be considered to create the relationship of
employer and employee between the parties. Neither Consultant nor any employee of
Consultant shall be entitled to any benefits accorded County employees by virtue of the
services provided under this Agreement, including,but not limited to: retirement,
vacation pay; holiday pay; sick leave pay; medical, dental, or other insurance benefits;
fringe benefits; or any other rights or privileges afforded to Jefferson County employees.
The County shall not be responsible for withholding or otherwise deducting federal
income tax or social security or for contributing to the state industrial insurance program,
otherwise assuming the duties of an employer with respect to Consultant, or any
employee of Consultant.
11. Subcontracting Requirements.
The Consultant is responsible for meeting all terms and conditions of this Agreement
including standards of service, quality of materials and workmanship, costs, and
schedules. Failure of a subconsultant to perform is no defense to a breach of this
Agreement. The Consultant assumes responsibility for and all liability for the actions and
quality of services performed by any subconsultant.
Every subconsultant must agree in writing to follow every term of this Agreement. The
Consultant must provide every subconsultant's written agreement to follow every term of
this Agreement before the subconsultant can perform any services under this Agreement.
The County Engineer or their designee must approve any proposed subconsultant in
writing.
Any dispute arising between the Consultant and any subconsultant or between
subconsultant must be resolved without involvement of any kind on the part of the
County and without detrimental impact on the Consultant's performance required by this
Agreement.
12. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bona fide employee working solely for the
Consultant, to solicit or secure this Agreement, and that he has not paid or agreed to pay
any company or person, other than a bona fide employee working solely for the
Consultant, any fee, commission,percentage,brokerage fee, gifts, or any other
consideration contingent upon or resulting from the award or making of this Agreement.
For breach or violation of this warranty, the County shall have the right to annul this
Agreement without liability or, in its discretion to deduct from the contract price or
consideration, or otherwise recover, the full amount of such fee, commission,percentage,
brokerage fee, gift, or contingent fee.
13. Discrimination Prohibited. The Consultant,with regard to the work performed by it
under this Agreement,will not discriminate on the grounds of race, color,national origin,
Professional Services Agreement, Contract B, Version 3, Page 6 of 10
religion, creed, age, sex, or the presence of any physical or sensory handicap in the
selection and retention of employees or procurement of materials or supplies.
14. No Assignment. The Consultant shall not sublet or assign any of the services covered by
this Agreement without the express written consent of the County. Assignment does not
include printing or other customary reimbursable expenses that may be provided in an
agreement.
15. Non-Waiver. Waiver by the County of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other
provision.
16. Termination.
a. The County reserves the right to terminate this Agreement at any time by giving
ten(10) days written notice to the Consultant.
b. In the event of the death of a member,partner, or officer of the Consultant, or any
of its supervisory personnel assigned to the project, the surviving members of the
Consultant hereby agree to complete the work under the terms of this Agreement,
if requested to do so by the County. This section shall not be a bar to
renegotiations of this Agreement between surviving members of the Consultant
and the County, if the County so chooses.
17. Notices. All notices or other communications which any party desires or is required to
give shall be given in writing and shall be deemed to have been given if hand-delivered,
sent by facsimile, email, or mailed by depositing in the United States mail,prepaid to the
party at the address listed below or such other address as a party may designate in writing
from time to time. Notices to the County shall be sent to the following address:
Jefferson County Public Works
623 Sheridan Street
Port Townsend, WA 98368
Notices to Consultant shall be sent to the following address:
BHC Consultants
1601 5th Avenue, Suite 500
Seattle, WA 981001
18. Integrated ted Agreement. This Agreement together with attachments or addenda, represents
the entire and integrated Agreement between the County and the Consultant and
supersedes all prior negotiations,representations, or agreements written or oral. No
representation or promise not expressly contained in this Agreement has been made. This
Agreement supersedes all prior or simultaneous representations, discussions,
negotiations, and agreements,whether written or oral,by the County within the scope of
this Agreement. The Consultant ratifies and adopts all statements, representations,
warranties, covenants, and agreements contained in its proposal, and the supporting
Professional Services Agreement, Contract B, Version 3, Page 7 of 10
material submitted by the Consultant, accepts this Agreement and agrees to all of the
terms and conditions of this Agreement.
19. Modification of this Agreement. This Agreement may be amended only by written
instrument signed by both County and Consultant.
20. Disputes. The Parties agree to use their best efforts to prevent and resolve disputes
before they escalate into claims or legal actions. Any disputed issue not resolved
pursuant to the terms of this Agreement shall be submitted in writing within 10 days to
the Director of Public Works or County Engineer, whose decision in the matter shall be
final,but shall be subject to judicial review. If either party deem it necessary to institute
legal action or proceeding to enforce any right or obligation under this Agreement, each
party in such action shall bear the cost of its own attorney's fees and court costs. Any
legal action shall be initiated in the Superior Court of the State of Washington for
Jefferson County. The parties agree that all questions shall be resolved by application of
Washington law and that the parties have the right of appeal from such decisions of the
Superior Court in accordance with the laws of the State of Washington. The Consultant
hereby consents to the personal jurisdiction of the Superior Court of the State of
Washington for Jefferson County.
21. Section Headings. The headings of the sections of this Agreement are for convenience of
reference only and are not intended to restrict, affect, or be of any weight in the
interpretation or construction of the provisions of the sections or this Agreement.
23. Limits of Any Waiver of Default. No consent by either party to, or waiver of, a breach
by either party,whether express or implied, shall constitute a consent to,waiver of, or
excuse of any other, different, or subsequent breach by either party.
24. No Oral Waiver. No term or provision of this Agreement will be considered waived by
either party, and no breach excused by either party,unless such waiver or consent is in
writing signed on behalf of the party against whom the waiver is asserted. Failure of a
party to declare any breach or default immediately upon the occurrence thereof, or delay
in taking any action in connection with, shall not waive such breach or default.
25. Severability. Provided it does not result in a material change in the terms of this
Agreement, if any provision of this Agreement or the application of this Agreement to
any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the
remainder of this Agreement and the application this Agreement shall not be affected and
shall be enforceable to the fullest extent permitted by law.
26. Binding on Successors, Heirs and Assigns. This Agreement shall be binding upon and
inure to the benefit of the parties' successors in interest,heirs, and assigns.
27. No Assignment. The Consultant shall not sell, assign, or transfer any of rights obtained
by this Agreement without the express written consent of the County.
Professional Services Agreement, Contract B, Version 3, Page 8 of 10
28. No Third-party Beneficiaries. The parties do not intend, and nothing in this Agreement
shall be construed to mean, that any provision in this Agreement is for the benefit of any
person or entity who is not a party.
29. Signature in Counterparts. The parties agree that separate copies of this Agreement may
be signed by each of the parties and this Agreement shall have the same force and effect
as if all the parties had signed the original.
30. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic
signatures shall have the same force and effect as original signatures.
31. Arms-Length Negotiations. The parties agree that this Agreement has been negotiated at
arms-length, with the assistance and advice of competent, independent legal counsel.
32. Public Records Act. Notwithstanding the provisions of this Agreement to the contrary, to
the extent any record, including any electronic, audio,paper or other media, is required to
be kept or indexed as a public record in accordance with the Washington Public Records
Act, Chapter 42.56 RCW, as may hereafter be amended, the Consultant agrees to
maintain all records constituting public records and to produce or assist the County in
producing such records, within the time frames and parameters set forth in state law. The
Consultant further agrees that upon receipt of any written public record request,
Consultant shall,within two business days, notify the County by providing a copy of the
request per the notice provisions of this Agreement.
33. Ecology_Fund Requirements. Attached to this Agreement(Exhibit E) is the
Washington State Department of Ecology Water Pollution Control Revolving Fund
Engineering Services Insert, Revised 10/24/14.
Professional Services Agreement, Contract B, Version 3, Page 9 of 10
DATED this day of , 20
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
BHC Consultants, LLC
Name of Consultant Kate Dean,District 1
James Gross
Consultant Representative(Please print) Heidi Eisenhour,District 2
Digitally signed by James R Gross
DN C=US.
E.j i m.gross@bhixonsultants.wm,
James R Grosso-BNCConsultants.LLC-.
CN=James R Gross
Date'2QZ4g9.t213cK &QLQ _
(Signature) Greg Brotherton,District 3
President
Title
9/12/2024
Date
W
orm only:
for 09/12/2024
nsucker Date
Chief Civil Deputy Prosecuting Attorney
_..................
Monte Reinders,P.E. Date
Public Works Director/County Engineer
Professional Services Agreement, Contract B, Version 3, Page 10 of 10
EXHIBIT A
SCOPE OF WORK
Jefferson County
Port Hadlock 2024 Sewer Project— Phase 4
Statement of Understanding
Jefferson County(County) has been planning to sewer the urban core and commercial areas of Port
Hadlock since 2010. The County's Comprehensive Plan designated Port Hadlock as a Future Urban
Growth Area. The construction of the proposed wastewater collection and water reclamation system will
permit this area to be built to the maximum density allowed in the Urban Growth Area (UGA).
To accomplish this effort, the County has divided the sewer development into several phases including:
■ Phase 1 —Site Preparation: This work was performed by Seton Construction to improve the
treatment plant site, and construction was completed in February 2024.
■ Phase 2—The Membrane Bioreactor(MBR) Reuse (treatment) Plant: The MBR Reuse Plant has
been designed by Tetra Tech. The reclaimed water from the plant will be infiltrated into the ground
to recharge Chimacum Creek and support endangered Chum Salmon. The goal is to have the
wastewater treatment plant(WWTP) in operation by July 2025. The WWTP needs an influent flow
of 24,000 gallons per day(gpd) to begin operations and connections are critical to the overall
success of the project. The WWTP's max capacity is 90,000 gpd, and design flow is 70,000 gpd.
This project was awarded to Interwest Construction Inc(ICI), and construction is scheduled from
March 2024 to July 2025.
■ Phase 3—Collection System: This work will construct low-pressure high-density polyethylene
(HDPE) force mains in the street right-of-way(ROW). This work was awarded to Seton
Construction with construction scheduled from April to December 2024.
• Phase 4—On Site Design: These improvements will convey sewer flow from businesses and
residences to the collection system installed under Phase 3. The onsite sewage system will consist
of gravity side sewers from businesses and houses to grinder pumps. The grinder pumps will pump
through small diameter HDPE discharge lines on the private property and connect to the Phase 3
piping. Where practical, traditional gravity sewers may be utilized to collect from multiple
businesses/residences before discharging to a larger grinder pump station. The Phase 4 work will
be divided up and designed by multiple engineering firms. BHC Consultants, LLC's (BHC)work
includes the Northwest School of Wooden Boat Building and neighboring properties and BnR
Mobile Home Court (BnR Court).
o Northwest School of Wooden Boat Building: Northwest School of Wooden Boat Building
(NWSWB) includes the school and neighboring homes and businesses along North Water
Street, which are near sea level, and the school's upper campus that is accessed from Lower
Hadlock Road. See Figures 1A and B in Exhibit B. This sewer collection system will initially
connect to the school and associated restaurant and cottages, Star Marine, and an adjacent
residence. Future connections are anticipated for a few undeveloped properties and
Jefferson County 1 Port Hadlock 2024 Sewer Project—Phase 4
August 2024 bhcconsultants.com
residences; these will be connected under a separate project. Immediate and future
connections are listed below:
• North Water Street—East Side or Water Side from South to North:
13 NWSWB McPherson Shop at 32 N.
• NWSWB Westrem Shop and Office at 42 N.
• Star Marine owned by Hokulele LLC including Building at 64 N and commercial pier.
11 Star Marine owned waterside Parcel 989400707 to the north (future connection).
Private residences (Greg and Magnusson) at 92 N and 126 N (future connection).
• North Water Street—West Side or Hill Side from South to North:
NWSWB Ajax Cafe and unsewered out building at 21 N.
NWSWB Birkenfeld Building at 33 N.
NWSWB 5 Cottages and 1 larger residence at 33 N.
Star Marine owned residence at 81 N.
13 Star Marine property at Parcel 989400704 (future connection).
• South Water Street:
13 50 South Water Street (future connection)
• Lower Hadlock Road—This is limited to NWSWB Upper Campus, a 5.26-acre parcel at
163 Lower Hadlock Road. The buildings listed from east to west include:
11 Metal Shop.
13 Marine Systems Building.
11 Hammond Building.
11 Rub Shelter(three separate enclosures).
The collection system will include approximately 450 feet of piping to serve North Water Street.
The flow from this line will discharge to a 3-inch HDPE low-pressure sewer line at the Ajax
Cafb constructed as part of the Phase 3 improvements. From the Ajax Cafe, the Phase 3
collection system extends up to the NWSWB Upper Campus and from the Upper Campus near
the existing septic tank up an undeveloped hillside to Curtiss Street. The sewer along South
Water Street will not be constructed as part of this project. The collection system design will
include stubs with isolation valves and will provide additional capacity to allow future
connections of four(4) additional residences along North Water Street.
The North Water Street collection line will run north to south beginning from the northern most
NWSWB cottage and extend to Ajax Cafe, and on the north end, will include a low-pressure
line that extends from behind the cottages to Water Street. To comply with existing shoreline
permitting and minimize impacts to a known culturally significant area, the County desires to
route a low-pressure sewer line west and behind the cottages and buildings to Ajax Cafe
instead of locating the sewer lines in the road or shoulder of North Water Street. This
alignment west of the North Water Street buildings creates a tight construction corridor that is
complicated by septic systems in the potential alignment area. To permit construction of the
Jefferson County 2 Port Hadlock 2024 Sewer Project—Phase 4
August 2024 bhcconsultants.com
sewer collection system behind the cottages, the cottages and potentially Ajax Cafe will need
to be taken out of service and likely closed while the line is installed.
Sewer along the water side of North Water Street from the NWSWB Westrem Building at 42N
and the Star Marine office building and pier at 64N will be pumped across North Water Street
through existing piping and connected to the proposed collection line using new grinder pumps
that will be designed as part of this scope. The Star Marine pier contribution includes domestic
waste from tugs.
In series pumping will be used to serve the NWSWB collection area to overcome the
approximate 125-foot static lift to pump to the WWTP.
Power for the proposed pumps stations at the NWSWB site including, the Westrem Building,
Star Marine, Ajax Cafe, and the Upper Campus will be provided by the building owner by an
owner hired electrician and power will be brought outside and terminated at the proposed
location for the pump station control panel; BHC's electrical design work will be between the
control panel and pump station.
o BnR Mobile Home Court(BnR Court) at 611 Cedar Avenue: BnR Court includes 72 residences
with the majority mobile homes and few traditional residences. The site is approximately 950
feet east-west and 800 feet north-south and the topography generally slopes east and south to
an undeveloped clearing in the southeast corner of the BnR Court property. This clearing will
serve as a common area for a centralized pump station and as a connection point between the
BnR Court pump discharge and the Phase 3 sewer line. The Phase 3 Collection System will be
constructed in the adjacent right-of-way along SR116 (Ness's Corner Road) and along Cedar
Avenue. See Figure 2 in Exhibit B.
• The site will be sewered by running gravity sewer lines west to east in the access roads
that serve the residences and repaving following installation with a trench patch repair. The
gravity collection lines will drain to a centralized pump station (that may include multiple
pumps and wetwells) located in the undeveloped clearing. In total, approximately 3,100
lineal feet of sewer line is required to serve the site. Individual grinder pumps and low
pressure HDPE sewer lines will not be evaluated as an alternative, and locating the
collection lines in the backyards between residences will not be pursued as an option.
The design will include a new service and meter powered by Jefferson PUD to power the
centralized pump station in the southeast corner of the BnR Court site.
Scope of Work
The Scope of Work tasks are separated into four components where applicable:
1. Work Tasks: Tasks that will be completed by BHC team.
2. Receivables: Elements that will be provided by the County.
3. Assumptions: Assumptions used to develop each Work Task.
4. Deliverables: The finished product will be delivered to the County via electronic and/or hard copy.
Jefferson County 3 Port Hadlock 2024 Sewer Project—Phase 4
August 2024 Mcconsultants.com
Task 1 —Project Management
Work Tasks:
1.1 Client and Team Coordination:Coordinate with County staff and provide regular status updates
through meetings, telephone communication, and e-mail during the project. Proactively manage
team resources needed to complete the project.
1.2 Monthly Invoices: Prepare monthly invoices and progress reports.
1.3 Proiect Kickoff Meeting: Meet with project staff with up to two (2) BHC attendees at 8 hours each
including travel time, and 2 hours for meeting minutes. This includes site walk and review with
County and Owners for preliminary location of pipelines, grinder pump stations and centralized
pump stations where applicable.
1.4 Project Management Plan:Work with County to define project delivery and schedule of
improvements.
1.5 Quality Assurance/Quality Control(QA/QC) of Deliverables:A senior level Engineer will review ail
documents before they are submitted to the County as part of BHC's QA/QC Program. The review
will be both a constructability review and document review to verify the documents meet industry
standards of care. This will occur for the Predesign, 60%, 90%, and Final Bid Ready Design
submittals.
Receivables:
■ Approved Contract.
Assumptions:
■ Project duration is anticipated to be up to 24 months, including time for investigations, design, bid
support, and engineering services during construction.
■ Meetings will be held onsite or at the County office, as appropriate.
Deliverables:
■ Up to 24 monthly invoices and progress reports.
■ Meeting agenda and site visit/meeting minutes.
Task 2— Investigations
Work Tasks:
2.1 Data Review: Review of documents provided by the County for Phase 3 Collection System,
NWSWB, Star Marine and BnR Court including:
o Topographic survey prepared for this project.
o Phase 3 collection system record drawings or design drawings.
o Utility as-built drawings.
o Electrical record drawings near site showing electrical lines near the three sites.
o Design pressure at Phase 3 connection points for the sites, or modeling results to estimate the
pressure at Phase 3 connections at build-out.
Jefferson County 4 Port Hadlock 2024 Sewer Project—Phase 4
August 2024 Mcconsultants.com
o Septic records, or as-built drawings showing building sewer drainpipe, pump systems where
applicable, septic tank, and drain field locations.
o Water usage records for two subareas and County's sewer flow estimates for the NWSWB.
o Star Marine operational data to check for vessel pump out practices and other significant
sewer generating activities.
o Geotechnical and groundwater data prepared for the project.
2.2 Geotechnical Investigation at NWSWB:
o HWA Geosciences, Inc. (HWA) will provide geotechnical investigation of the NWSWB
proposed sewer alignment between Ajax Cafe and the school's cottages on North Water Street
to investigate the soil characteristics and the groundwater level. See the proposed scope of
work and budget attached in Exhibit D.
Receivables:
■ Topographic base map for the project areas including surface features, ROW and property lines,
sewer drainpipes, septic tanks, drain fields, and utilities locates.
■ Phase 3 collection system information that includes record drawings (or design drawings), pipe
materials, and the County's hydraulic modeling results to confirm the Phase 3 pipeline pressure at
the connection point for the NWSWB and BnR Court are acceptable for the selected pumps.
■ As-built drawings.
■ Existing pump station and storage tank information for NWSWB and Star Marine including record
drawings and manufacturer's cut sheets.
■ County's sewer flow estimate for NWSWB service area and supporting water usage records as
available.
■ Current and projected NWSWB student and staff population, including daily and permanent
residences.
■ Two to five years of water usage records for NWSWB, Ajax Cafe, Star Marine and BnR Court.
■ Star Marine operational data that includes vessel pump out data to identify the peak flowrate to the
new collection system. Preferred information to include volume pumped, pump rates and duration
of pumping.
Assumptions:
■ The County will provide the requested data and information within 15 working days of request.
■ The survey base map will be suitable for developing design drawings. Surveyor will identify finish
floor elevation of units in BnR Court that are located below the adjacent street level. Upon BHC's
request, the surveyor will provide additional survey, field pickups and supplementary information.
BHC is not responsible for survey completeness.
■ The County will conduct communications with the Owner's and collect information from the service
areas.
Jefferson County 5 Port Hadlock 2024 Sewer Project—Phase 4
August 2024 bhcconsultants.com
■ The collection system and pump stations will be sized to accommodate sewer flows based on the
County's flow calculation (at NWSWB), and based on available water usage records, Star Marine
operational data, pump manufacturers, and handbook recommendations for wastewater generated
at private residences and mobile homes.
Deliverables:
■ Geotechnical Report, as described in Exhibit D.
Task 3-Predesign
Work Tasks:
3.1 Flow Memorandum: Prepare a memorandum to identify the design flow at the two sites. Identify
existing flows at NWSWB and BnR Court comparing two approaches: first approach based on
water usage records and peaking factors, and second approach based on recommended DOE or
DOH unit flows for mobile home, shop building, etc. Estimate design flows based on future peak
flows at NWSWB and BnR Court based on expected future home connections, and future flow
increases identified by NWSWB and Star Marine.
o Identify design flows and size centralized pump stations for each service area. Identify design
flows and size pump stations for Westrem Building and Star Marine at the NWSWB site.
o Size the storage tank for Star Marine if needed to attenuate the surge from offloaded tug sewer
flow.
Review Meeting: Flow Memo review meeting between BHC and County (virtual)with two (2) BHC
attendees at two (2) hours each.
3.2 Electrical Site Visit:One (1) site visit meeting. BHC and County to meet with Star Marine and
NWSWB to coordinate pump electrical power supply with Owners, and to meet with JPUD to
discuss electrical service at BnR Court. Meeting includes two (2) BHC attendees at 8 hours each.
Receivables:
■ County's consolidated review comments for the Flow Memorandum.
Assumptions:
■ Owner's will provide requested flow data.
Deliverables:
■ Flow Memorandum.
Task 4-Design
Work Tasks:
4.1 60% Design: Development of Plans, Overall Site Figure, Specifications, and Opinion of Probable
Construction Cost(OPCC).
4.2 90% Design: Development of Plans, Specifications, and OPCC.
4.3 Final Bid Ready Design:Development of Plans, Specifications, and OPCC.
Jefferson County 6 Port Hadlock 2024 Sewer Project-Phase 4
August 2024 bhcconsultants.com
4.4 Design Development Meetings:Periodic design development meetings (total of 6 meetings)with
up to three (3) BHC attendees at 1 hour each, plus 1 hour for meeting preparation and notes.
Meeting will be virtual (MSTeams).
4.5 Design Review Meetings:Sixty percent(60%) Design Review and 90% Design Review of each
with three (3) BHC attendees up to 3 hours each including meeting preparation and notes.
Meetings will be virtual (MSTeams).
4.6 Design Review Meeting with Owners: Following sixty percent(60%) Design, meet with Owners and
County at NWSWB and BnR Court to confirm alignment. Meeting includes two (2) BHC attendees
at 8 hours each.
Receivables:
■ County and Owner's review comments for the 60% and 90% Design with County consolidating
comments and eliminating conflicting comments, including conflicting comments between private
Owners and County.
■ County's draft of the project specifications that include Bidding documents, contract documents,
Washington State Department of Transportation (WSDOT) Division 1 Specifications and bid tabs.
■ Standard details as appropriate.
■ Example construction contract documents from other Phase 4 projects including bid tabs for other
on-site work.
Assumptions:
■ Cost estimates based on: Trench patch in road with 3-inch AC, 4-inch crushed surfacing base
course, 30-inch width low-pressure sewer and 6-feet width gravity, Trench backfill requiring 20%
import backfill in road and native backfill for trenches in yards and out of ROW.
■ BHC will develop plans to identify the locations of grinder pumps, sewer collection lines, electrical
power lines needed to support the pump stations for the County review as part of 60% Design
drawings. The location of these facilities will be relatively fixed after they have been updated to
reflect the 60% Design review comments.
■ Plan set to include up to thirty-three (33) drawings. The anticipated drawings include:
o General sheets—four(4)drawings.
o TESC sheet—one (1) drawing providing details.
o Civil Sheets—twenty-two (22) drawings.
• Survey Control Plan and Notes
• Existing Conditions, Demolition and TESC Plan
• Pipe Plan and Profiles—nine (9) drawings at 450 LF per sheet.
• Civil and Grinder Pump Details—four(4) drawings.
o Electrical—six(6) drawings.
• Low-pressure piping used in this project will be HDPE SDR 11 iron pipe size (IPS), and gravity
sewer piping used on-site will be 8" PVC gasketed sewer pipe ASTM D3034 SDR 35.
■ The County will secure easements needed for work on private property.
Jefferson County 7 Port Hadlock 2024 Sewer Project—Phase 4
August 2024 bhcconsultants.com
■ Site access will be provided by owners throughout this project.
■ County is responsible for coordination discussions with property owner. County and property owner
to establish pavement restoration requirements on private property when pipelines are constructed
in paved areas.
■ Additional capacity will be provided in the NWSWB service area's collection system to
accommodate future flow increases identified by NWSWB and Star Marine, and to accommodate
four future residential connections along North Water Street that include 92 N, 126 N, Parcel
989400704, and Parcel 989400707. Future connection of the residence at 50S South Water Street
would be directly to Phase 3 collection line near Ajax Cafe.
■ Unless the Owner provides input suggesting future development or the County requests additional
capacity be provided, the BnR Court collection systems and pump stations will be sized based on
the current development since the site is relatively built-out and expansion is not anticipated.
■ Permitting, environmental investigation, and cultural resource investigation will be done by others.
■ Soil contamination is not present and addressing soil contamination is not included in the scope.
■ Groundwater at BnR Court does not require significant dewatering.
■ The County to provide standard Division 0 and Division 1 documents, such as bidding documents,
Contractor contract documents, bond requirements, special provisions, etc., if available.
■ Washington State Department of Transportation (WSDOT) Standard Specifications (latest edition)
will be used as the basis for the project specifications.
■ CSI specifications will be incorporated into the WSDOT based Specification package for the
electrical related elements.
■ Gravity collection piping will be designed in accordance with the Washington State Department of
Ecology guidelines with 8-inch PVC gravity lines, manholes at 400 feet maximum spacing, and at
change in line and grade.
■ Except where buildings can be closed such as the NWSWB cottages, existing septic systems shall
remain operational until the sewer system is operational.
■ A typical detail will be developed using County details to show side sewer connections between
residences and grinder pumps or gravity collection lines. The connection to each house will be
shown in plan view only with no profile.
■ Up to two residences will be served by a single grinder pump station, except where a centralized
pump station design is utilized.
■ At NWSWB, an Electrician hired by the school or Star Marine will bring power from the existing
building panel to a pump control panel located outside; BHC will provide electrical design from the
pump control panel to the pump.
■ At BnR Court, BHC will coordinate with JPUD to provide a new service and electrical meter to
power the central pump station(s).
■ The design will be standardized around a commercially available grinder pump station package.
■ A pump control panel selected by the County from the manufacturer standard models will be used.
The panel will include a breaker panel, generator receptacle, an external alarm and telemetry to
communicate pump failure.
Jefferson County 8 Port Hadlock 2024 Sewer Project—Phase 4
August 2024 bhcconsultants.com
■ On-site permanent standby or emergency power is not included.
■ Opinion of Probably Construction Cost (OPCC)will be subject to levels of accuracy and
contingency percentages recommended by the American Association of Cost Engineers.
Deliverables:
All deliverables will be submitted electronically in PDF format. Source files in MS Word or AutoCAD will be
available upon request. Design deliverables will include the following:
■ Design review meeting agendas and minutes.
■ 60% Design—One (1) electronic copy (PDF format) Plans, Overall Site Figure, Specifications, and
OPCC.
■ 90% Design—One (1) electronic copy(PDF format) Plans, Specifications, and OPCC.
■ Final Bid Ready Design—One (1) electronic copy (PDF format) Plans, Specifications, and OPCC.
Task 5—Assistance During Bidding
BHC will support the County during the bidding phase.
Works Tasks:
5.1 Bid Assistance:Bid assistance will include:
o Attend the pre-bid meeting.
o Respond to up to six(6) bidder questions with one (1) hour each Project Manager and two (2)
hours each Civil or Electrical Engineer.
o Prepare up to two (2) addenda to the County.
o Review bids and provide the County with recommendation of Contractor award.
5.2 Conformed Documents:
o Prepare a Conformed Set of Contract Documents that reflect the changes made through
addenda, if any.
Receivables:
■ Contractor bids.
Assumptions:
■ The pre-bid meeting and bid opening meeting will occur on site. It is assumed that one
representative from BHC will attend the pre-bid meeting and the bid opening meeting. Up to
six (6) hours are allocated for each meeting, including travel time.
■ The County will be responsible for advertising the project in the Daily Journal of Commerce (DJC),
and local newspapers, and distributing bid packages including posting bid documents on Builder's
Exchange, if required.
o Bid review includes checking bid forms for accuracy, checking Contractor references and
preparing a recommendation. Up to one (1) hour Project Manager and four(4) hours Lead
Civil/Project Engineer.
Jefferson County 9 Port Hadlock 2024 Sewer Project—Phase 4
August 2024 bhcconsultants.com
Deliverables:
■ Responses to up to six (6) bidder questions.
■ Up to two (2)Addenda.
■ Written recommendation of Contractor award.
Task 6—Engineering Services During Construction
County will provide construction management and day-to-day construction services such as construction
oversight and daily site visits. BHC will assist in review of submittals, responding to requests for information
(RFIs)from the Contractor, and preparation of change orders.
Work Tasks:
6.1 Pre-Construction Meeting Preparation and Attendance:Two meetings (one for NWSWB and one
for BnR Court)will be attended virtually by the BHC Project Manager and Lead Civil and Electrical
Engineer, two (2) hours each.
6.2 Site Visit/Meetings: Up to four(4) site visits/meetings are included not including Substantial
Completion Review and Final Walkthrough Meetings in Task 6.3). This task will be used on an on-
call basis, with consultant support provided upon request from the County. Site visits at eight(8)
hours each including travel, and two (2) hours for meeting preparation and notes.
6.3 Substantial Completion Review Meetings: Up to two (2) meetings, one meeting at each site, at
twelve (12) hours each including travel and for punch list preparation.
6.4 Submittal Reviews: Submittal review for up to six (6) submittals (3 Civil and 3 Electrical) at four(4)
hours each including one initial and one final review. The County will review most of the submittals,
and BHC will review select submittals including pumps, control panels, odor control, and electrical
submittals. This task will be used on an on-call basis, with consultant support provided upon
request from the County.
6.5 Change Order Preparation, if required: Up to one (1) change order is included.
6.6 Record Drawings:Prepare Record Drawings to reflect the modifications to the design that occurred
during construction based on the redline markups provided by the Contractor.
Receivables:
■ Submittals
■ Contractor red-lines of drawings to prepare record drawings.
Assumptions:
■ County is responsible for overall day-to-day construction management.
■ Contractor will send submittals to the County with a copy to BHC. The County will lead the review
and response to the Contractor with support from BHC.
■ Product submittals will take up to two reviews to complete. Submittals and their reviews shall be in
electronic form so far as practicable.
■ County will retain and coordinate site visits by qualified special inspectors for Special Inspections
required by the building permit.
Jefferson County 10 Port Hadlock 2024 Sewer Project—Phase 4
August 2024 Mcconsultants.com
■ County will certify that special inspections as required by the building permit have been performed
and any deficiencies corrected.
■ Engineering Services during Construction will be limited to the total amount shown below and in
Exhibit C. If additional Engineering Services during Construction are needed by the County, the
contract will be modified to allow for these additional services. Since the exact level of effort
required or the issues that may arise during construction are not known at this time, the above
scope of work describes tasks commonly associated with Engineering support during construction
for this type of project. The budgets presented in the fee estimate are averages for similar projects
and are based on the construction and administration times noted above. However, the
Contractor's experience and level of performance can substantially impact the effort required for
these tasks. Effort may be required that exceeds the estimated budget amount. BHC will monitor
the budget and immediately notify the County if added budget will be needed.
Deliverables:
■ Pre-Construction Meeting Agenda and Meeting Minutes.
■ Site Visit/Meeting Reports.
■ Substantial Completion Punch List.
■ Submittal reviews and responses.
■ Change Orders.
■ Record Drawings— Draft and Final.
Exclusions
Due to the nature of contract and the work scoped herein, the following items are excluded from this Scope
of Work:
■ Surveying.
■ Except geotechnical services provided for work at NWSWB, geotechnical services will not be
provided.
■ Cultural resources activities. Example, site assessments, investigations, monitoring during
construction, etc.
■ Environmental services. Example, environmental site assessments to look for waste of spill sites,
monitoring during construction, etc.
■ Flow monitoring.
■ Permitting support. Example, work near shorelines, right-of-way, DOT related, building, electrical,
stormwater, etc.
• Distributing bidding documents.
■ Engineering review or verification of Phase 3 piping and pipe sizing.
Jefferson County 11 Port Hadlock 2024 Sewer Project—Phase 4
August 2024 bhcconsultants.com
Project Budget
The total Not to Exceed budget for Tasks 1 through 6 is $366,300 which includes subconsultant fees. A
breakdown of the Project Budget is provided in Exhibit C. BHC may reallocate budget between the tasks
and subtasks as necessary due to project developments. BHC will establish a separate task in their
accounting system to track the management reserve budget, and this management reserve money may
only be used upon written pre-authorization from the County.
The total project duration is 24 months and will extend from the calendar years 2024 to 2026. Rate
adjustments for Consultant team will be made in January of each year. Rates invoiced in 2025 and 2026
will be adjusted rates approved by the County at the time of performance.
Schedule
A preliminary project design schedule outline that shows project milestones and anticipated delivery dates
is provided below. These dates are based on two separate design packages required for multiple funding
sources, the notice to proceed (NTP) date as indicated and the County providing design review comments
within the dates noted below. Upon approval of the scope and budget, a formal bar chart style schedule will
be prepared.
Project milestones and deliverables include:
■ Notice to Proceed —September 9, 2024
■ Flow Memo Deliverable (3 weeks) —September 23, 2024
■ Flow Memo Review Meeting w County(1 week) —September 30, 2024
BnR Court Design:
■ 60% Design Deliverable —November 1, 2024
■ 60% Design Review Meeting with County(3 weeks) —November 22, 2024
■ 90% Design Deliverable (4 weeks after review comments) —December 20, 2024
■ 90% Design Review Meeting with County —January 17, 2025
■ Final Bid Ready Design Deliverable — February 28, 2025
NWSWB:
■ 60% Design Deliverables —March 21, 2025
■ 60% Design Review Meeting with County (3 weeks) —April 11, 2025
■ 90% Design Deliverable (4 weeks after review comments) —May 9, 2025
■ 90% Design Review Meeting with County (2 weeks) —May 23, 2025
■ Final Bid Ready Design Deliverable —June 20, 2025
(4 weeks after review comments)
Jefferson County 12 Port Hadlock 2024 Sewer Project—Phase 4
August 2024 bhcconsultants.com
EXHIBIT B
Figures
K.
^1
Connection to existing
ApForce Main.
N Water St
S Water St
dy � • `"` t r r r
Low-Pressure Forcemain r N � , ►' ::,
�,. x • �_1.... � :,�,t a� a to a
Properties #69-74 WBBS/Water St.
Existing 3" HDPE Force FIGURE 1A
Main installed in Phase 3. NWSWB LOWER CAMPUS
F
4
Existing 3" HDPE
Force Main installed
JON in Phase 3.
�? � •- Yam•�' o� --'�y
k Curtiss St -r -
`.s r
.�.�Ji^' , r4 \. -.- - 1r-' A ✓.' /.' •�J ..►fir'.'. ..
Potential location of . b
. .- central pump station and
near connection to existing
Phase 3 Force Main.
Property#68 - WBBS
FIGURE 1 B
NWSWB UPPER CAMPUS
Trees on west
end of road
f a
LEGEND:
Gravity Sewer
Gravity Sewer Installed
in Access Road
l !
r.
I 7r-1
Location of central
..-ram...
pump stations
_ A.�
■ ,k.
FIGURE 2
BnR Court
EXHIBIT C
Project Budget
Exhibit C-Project Budget
Jefferson County
Port Hadlock 2024 Sewer Project-Phase 4
Principal In Charger OA-DC Protect Manager Design Engineer Electrical Engineer CAD Clerical Support Administrative Start
$279 $254 $149 $285 $168 $152 $171 TOTAL
J Gilles a J.Frech C.Veh.Taiefh J Gibson of..'Carleao 5.Fritchman U Pierson
Task Descri Lion liars Coat Hours I Cost H- I Cost Hours I Cost Hours I Cost Holm I Cost Hours I Cost Hour Coat
1 ro act ant
1 1 Client and i eon Coordinate -1 48 Is 12.2D2 1 36 1 S 5,3571 1 S 1 _ 17,558
12 Monthly Invpcae E 24 S 6101 E E 24 E 3040 46 818 96 f 17930
13 Pro act Kickoff 11-IF 1 menan 2 e Inc.travel lime and meeUn notes E 10 S 2,542 8 S 1 190 S $ 18 f 3,732
14 Pro act Mana men Plan 2 S 558 12 f 3 O50 2 $ 298 S S 3 f d56 19 $ 4.362
15 iQuality Assurance/0uali Control OA/QC)of Deliverables 1$ 6,6961 12 1$ 3050 1 6 1$ 8931 13 1 is I$ S 42 $ 10639
Sub7otal 26 $ 7,254 106 94$ 265 52 S 7,738 0 $ 0 f 27 $ 101 48 $ 8,134 250 S S4,222
2 Inves ations
21 1E 12 $ 3D50 24 S 3571 S 4 $ 672 E $ 40 $ 7294
eot Gechrncal Invest lion at NWSWB S - 4 E 1017 4 $ 595 $ $ $ 2 $ 341 10 $ 1953
Sub-Total 0 f 16 $ 4.067 26 S 4,165 0 S 4 $ 672 1 0 1$ 2 $ 341 50 $ 9,247
3 Predes'n
3 1 Flow Memorandum 1 1$ 279 1 10 $ 2,542 1 26 S 3,869 0 0 $ 2 S 304 0 $ 39 1$ 6 994
32 Electncal Site Visit I I 8 8
SubTotal I S 279 1 10 1 S 2542 1 26 8$ 389 1 1 0 1 f 2 S ]04 0 $ 39 S 8994
Design(Plans, pecifications,
41 . s and OPCC 2 $ 558 56 $ 14235 167 E 24850 1823
42 90%De n Plas and $ 497 $ 89838
OPCC 2 $ 558 32 S 8134 96 E 14285 25 $ 7130 160 $ 26883 10 S 1519 $ 7 325 $ 58509
43 Final Bid Ready Design(Plam Specs and OPCC 2 $ 558 18 $ 4576 52 $ 7738 12 3422 64 10753 10 $ 1519 $ 158 S 28506
4.4 Dasi n Develo ment Meetin a meetin s of 3 2 his each $ 12 3.050 12 E 1 7B8 B E 1 711 6 $ 1 DO8 $ E 36 7
,566
Design Review Meetings(4 virtual mtg 3 people up to 4 his each inducing meeting
45 8 notes $ 12 $ 3,050 12 $ 1,785 B $ 2.282 $ $ $ 32 S 7,118
46 Dea n Renew Meson v4th Owner 1 mt 2 e u to B Arc each B 2,034 8 S 1,190
$sDTOnc B f 1671 130 S 33,046 339 S 60443 91 S 2 963 450 S 7 BOB 32 S 4861 0 S 1048 S 1e1"$
Assistance
5 1 Bid Assistance During E 17 4,321 20 $ 2,976 4 1,141 4 $ 672 $ $ 45 S 11
52 Conformed Documents 1 $ 279 4 E 1017 8 f 1190 5 S 1426 20 $ 3360 3 $ 456 $ 41 E 7728
Sub-Total 1 $ 279 21 f s338 28 $ 4,186 9 f 567 24 1$ 4,032 3 $ 456 1 0 S ed f 1
6 En ineeri Services During Construction
61 Pre-Construcon Meet, Pe a,ationanlAtte-dance(2ml 3 $ - 4 $ 1017 4 S 595 4 $ 1141 $ S $ 12 S 2753
6.2 site V,utMleeun s 2 mt s 2 $ 16 $ 4,067 20 S 975 $ $ $ S 36 $ 7.043
63 Substantial Com ebon Renew Meetin 2 nags 3 people $ 24 $ 6,101 24 E 3 571 16 E 150 $ 2 S 304 f 00 S 14.530
64 Submittal Renews 3 Coil and 3 Electrical) $ 6 $ 1,525 9 S I'm 9 S 2,567 S $ f 24 $ 5,131
65 Change Order preparation,if required 1 Total 1 $ 279 2 S 5D8 3 $ 448 $ 3 $ 504 2 $ 304 $ 11 S 2,042
66 Recmd Dra-n 1 $ 279 4 $ 1,017 165 $ 2.455 2 $ 570 33 $ 5.545 2 $ 304 $ 585 E 10170
$uATO,;I1 2 $ 558 56 $ 14,275 78.5 $ 11,393 31 S 8,041 36 S 6,049 6 $ oil 0 $ 207.5 f 41,978
Total Direct tabor Costs 36 S 10,044 339 S 174 550 $ 81766 131 $ 37361 514 $ 86,362 70 S 10,633 50 $ 84525 1,69D S 320,11165
Subconsultants(HWA costs,nducin 10%marku $ 42240
Misc ODCs ILah motel 1%ol Total Or,
ecl Lahoi 3 209
Total Direct r Cost,subconsultants and ODCs S 366,300
TOTAL. $ 366,300
Auaust 2024
EXHIBIT D
HWA Geosciences, Inc. Scope of Work and Budget
oject Cost Estimate IIWA Ref: 2024-175
rit Hadlock Sewer GEOSCIENCES INC Date: 28-May-24
,ptechnicall Investigation DGEMAME Prepared by:BKH
fferson County,%rashington
W of
view existing geotechnical and geological information provided by client and using online resources.
sit site to select and mark the locations of 4 drilled borings with private utility locator.GPS readings will be taken at each borehole location.
is estimate assumes access will be provided to allow a track-mounted drill rig to access the drilling locations at no cost to HWA.
g drilling of boreholes(2 days).Boreholes will be drilled to depths of about 15 feet each using a track-mounted drill rig.SPT samples will be taken at the surface at 2.5-foot intervals.
mitoring wells(2-inches in diameter)will be installed in two of the botcholes to monitor groundwater fluctuations for a period of months.Data logging transducers will be installed in the wells to record groundwater levels
:ry 30 minutes for a period of 6 months.
.Tare exploration logs and assign lab testing,which may consist of natural moisture content,grain size analyses and Atterberg limits.
:will make 4 visits over the course of months to download data from the transducers and plot groundwater levels.Data will be provided to the Client and County.
aluate soil and groundwater condition to provide recommendations for sewer and pump station construction. Contractor will be responsible for the design and implementation of the dewatering and shoring system.
-pare draft geotechnical report presenting the results of our investigation and groundwater level readings.Submit to Client for review.
lathe geotechnical report after review and comments.
-TIMAILD HW%LABOR:
PERSONNEL&2024 BILLING RATES
3IRK TASK Prin.IX GeoL VIII En .VIII Engr.If Geol IV Geol.11 Admin CAD Contracts TOTAL TOTAL
.SCRIPTION $345.00 $305.00 $310.00 $145.00 $17 5 00 S 120.00 S 120.00 $155.00 $165.00 HOURS AMOUNT
jjed Setup i Coordination 2 2 4 $950
view Existing Information 1 1 2 S455
e Visit to Mark Explorations with Private Utility Locator 8 8 16 $3640
g Drilling of Borcholes 16 16 $2,320
,liare Exploration Logs/Assign Lab Testing 2 4 6 $1,200
e Visits to Download Transducer Data 71 32 32 S4,640
alyze and Plot Groundwater Data 8 16 24 $4,800
,1we Draft Geotechnical Report 8 8 4 20 S4,260
,pare Final Geotechnical Report $910
2 2 4
.nsultation/Project Management/QA QC 4 4 S1,240
)TAL LABOR COSTS 0 0 35 87 0 0 0 4 2 128 $24,415
tBORATORY TEST SUMMARY: ESTIMATED DIRECT EXPENSES:
Unit Total Mileage IRS Rate $500
Est.No. Ferry Rates $315
Test Tests Cost Cost GPS Rental $50
sin Size Distribution a $135 S1,080 PIT Equipment Rental so
ain Size Distribution w/hydrometer $275 So Laboratory Testing $2,120
tion Exchange Capacity $18.4 so TOTAL DIRECT EXPENSES: $2,985
ganic Content S75 so
tcrberg Limits 1 4 5260
$1,040 ESTIMATED SUBCONTRACTOR EXPENSES:
Xtor $2 5 so Drilling Contractor S10000
LBORATORY TOTAL: S2,120 Excavating Contractor small scale PIT so
Private Utility Locator $1,000
TOTAL SUBCONTRACTOR EXPENSES: $11,000
PROJECT TOTALS AND SUMMARY:
Total Labor TTTTM
Direct Expenses $2,985
Subcontractor Expenses $I LOW
GRAND TOTAL: S38,400
la
91 hours and items are estimated,and may be shifted betivee,tasks within the limits of the total budget at the disamboh of HWKs project manager.
to ROW permit or traffic convol Wit be requ,red,
he geotecirri—I ewlombons proposed hemin will not be used to assess site environmental conditions Hookever,visual or olfactory observations regarding
,n0al contamination will be noted Analysis.testing,storage,and handling of potentially contaminated soil and ground vitate,(tither sampled or spoils from
nin are beyond this scope of services If contaminated soils and/or ground water are encountered,the material will be properly contained on-site for disposal as
ually agreed upon,without additional cost to HWA
IWA will not be held liable for damage to utilities or other underground structures not defined or located for HWA by the City.the Utilities underground Location Center,or the private locating service.
2024-175 Part Hadlock Sewer
Exhibit E
Washington State Department of Ecology
State Revolving Fund (SRF) Engineering
Service Insert
Exhibit E
WASHINGTON STATE DEPARTMENT OF ECOLOGY
"glows WATER POLLUTION CONTROL REVOLVING FUND
DEPARTMENT OF ENGINEERING SERVICES INSERT
ECOLOGY Revised 10/24/14
State of Washington
The following clauses will be incorporated into contracts for engineering services receiving
financial assistance from the Washington State Department of Ecology Water Pollution Control
Revolving Fund. In the event of conflict within the contract these clauses shall take precedence
Compliance with State and Local Laws
The engineering services provider(CONTRACTOR) shall assure compliance with all applicable
federal, state, and local laws, requirements, and ordinances as they pertain to the design,
implementation, and administration of the approved project.
State Interest Exclusion
Partial funding of this project is being provided through the Washington State Department of
Ecology Water Pollution Control Revolving Fund. Neither the State of Washington nor any of
its departments or employees are, or shall be, a party to this contract or any subcontract.
Third Party Beneficiary
Partial funding of this project is being provided through the Washington State Department of
Ecology Water Pollution Control Revolving Fund. All parties agree that the State of Washington
shall be, and is hereby, named as an express third-party beneficiary of this contract, with full
rights as such.
Cost Basis of Contract
No contract may be written for "cost-plus-a-percentage-of-cost" or "percentage of construction
cost." The cost basis for this contract must be cost-reimbursement, unit price, fixed-price, time
and materials, or any combination of these four methods.
Funding Recognition
Documents produced under this agreement shall inform the public that the project received
financial assistance from the Washington State Water Pollution Control Revolving Fund.
Washington State Department of Ecology's and the EPA's logomust be on all signs and
documents. Logos will be provided as needed.
Access to the work site and to records
The CONTRACTOR shall provide for access to their records by Washington State Department
of Ecology and Environmental Protection Agency (EPA) personnel.
SRF Specification Insert 1 Revised 10/24/2014
Exhibit E
The CONTRACTOR shall maintain accurate records and accounts to facilitate the Owner's audit
requirements and shall ensure that all subcontractors maintain auditable records. These records
shall be separate and distinct from the CONTRACTOR's other records and accounts.
All such records shall be available to the Owner and to Washington State Department of Ecology
and EPA personnel for examination. All records pertinent to this project shall be retained by the
CONTRACTOR for a period of three (3)years after the final audit.
Certification Regarding Suspension, Debarment, Ineligibility Or Voluntary
Exclusion
l. The CONTRACTOR, by signing this agreement, certifies that it is not suspended,
debarred, proposed for debarment, declared ineligible or otherwise excluded from
contracting with the federal government, or from receiving contracts paid for with federal
funds. If the CONTRACTOR is unable to certify to the statements contained in the
certification, they must provide an explanation as to why they cannot.
2. The CONTRACTOR shall provide immediate written notice to the Washington State
Department of Ecology if at any time the CONTRACTOR learns that its certification was
erroneous when submitted or had become erroneous by reason of changed circumstances.
3. The terms covered transaction, debarred, suspended, ineligible, lower tier covered
transaction, participant, person, primary covered transaction, principal, proposal, and
voluntarily excluded, as used in this clause, have the meaning set out in the Definitions
and Coverage sections of rules implementing Executive Order 12549. You may contact
the Washington State Department of Ecology for assistance in obtaining a copy of the
regulations.
4. The CONTRACTOR agrees it shall not knowingly enter into any lower tier covered
transaction with a person who is proposed for debarment under the applicable Code of
Federal Regulations, debarred, suspended, declared ineligible, or voluntarily excluded
from participation in this covered transaction.
5. The CONTRACTOR further agrees by signing this agreement, that it will include this
clause titled"Certification Regarding Suspension, Debarment, Ineligibility Or Voluntary
Exclusion"without modification in all lower tier covered transactions and in all
solicitations for lower tier covered transactions.
6. Pursuant to 2CFR180.330, the CONTRACTOR is responsible for ensuring that any lower
tier covered transaction complies with certification of suspension and debarment
requirements.
7. The CONTRACTOR acknowledges that failing to disclose the information required in
the Code of Federal Regulations may result in the delay or negation of this funding
agreement, or pursuance of legal remedies, including suspension and debarment.
8. The CONTRACTOR agrees to keep proof in its agreement file that it and all lower tier
SRF Specification Insert 2 Revised 10/24/2014
Exhibit E
recipients or contractors are not suspended or debarred and will make this proof available
to the Washington State Department of Ecology upon request. The
RECIPIENT/CONTRACTOR must run a search in http://www.sam.gov/ and print a copy
of completed searches to document proof of compliance.
This term and condition supersedes EPA Form 5700-49, "Certification Regarding Debarment,
Suspension, and Other Responsibility Matters."
Disadvantaged Business Enterprises
General Compliance(40 CFR Part 331
The CONTRACTOR shall comply with the requirements of the Environmental Protection
Agency's Program for Participation By Disadvantaged Business Enterprises (DBE)40 CFR Part
33.
Non-discrimination Provision (40CFR Appendix A to Part 33).
The CONTRACTOR shall not discriminate on the basis of race, color,national origin or sex in
the performance of this contract. The CONTRACTOR shall carry out applicable requirements of
40 CFR part 33 in the award and administration of contracts awarded under EPA financial
assistance agreements. Failure by the CONTRACTOR to carry out these requirements is a
material breach of this contract which may result in the termination of this contract or other
legally available remedies.
Six Good Faith Efforts (40 CFR Part 33 Subpart C).
The CONTRACTOR agrees to make the following good faith efforts whenever procuring
subcontracts, equipment, services and supplies. The CONTRACTOR shall retain records
documenting compliance with the following six good faith efforts.
1. Ensuring Disadvantaged Business Enterprises are made aware of contracting
opportunities to the fullest extent practicable through outreach and recruitment activities.
For Indian Tribal, State and Local and Government recipients, this will include placing
Disadvantaged Business Enterprises on solicitation lists and soliciting them whenever
they are potential sources. Qualified Women and Minority business enterprises may be
found on the Internet at www.omwbe.wa.gov or by contacting the Washington State
Office of Minority and Women's Enterprises at(866)208-1064.
2. Making information on forthcoming opportunities available to Disadvantaged Business
Enterprises and arrange time frames for contracts and establish delivery schedules,where
the requirements permit, in a way that encourages and facilitates participation by
Disadvantaged Business Enterprises in the competitive process. This includes,whenever
possible,posting solicitations for bids or proposals for a minimum of thirty(30)calendar
days before the bid or proposal closing date.
3. Considering in the contracting process whether firms competing for large contracts could
subcontract with Disadvantaged Business Enterprises. For Indian Tribal, State and local
Government recipients, this will include dividing total requirements when economically
feasible into smaller tasks or quantities to permit maximum participation by
Disadvantaged Business Enterprises in the competitive process.
4. Encourage contracting with a consortium of Disadvantaged Business Enterprises when a
SRF Specification Insert 3 Revised 10/24/2014
Exhibit E
contract is too large for one of these firms to handle individually.
5. Using services and assistance of the Small Business Administration and the Minority
Business Development Agency of the Department of Commerce.
6. If the prime contractor awards subcontracts, requiring the subcontractors to take the six
good faith efforts in paragraphs 1 through 5 above.
SRF Specification Insert 4 Revised 10/24/2014