HomeMy WebLinkAboutChange Order No 1 re Phase 2 Department of Public Works
O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Mark McCauley, County Administrator
From: Monte Reinders, P.E., Public Works Director/County Engineer
Agenda Date: October 7, 2024
Subject: Change Order No. 1, Phase 2 - Low Pressure Sewer Collection
System for the Port Hadlock UGA, Project No. 405-2127-0, Ecology
Agreement No. WQC_2024_JCoPWE-00034
Statement of Issue: Change Order No. 1 with Seton Construction of Port Townsend,
Washington.
Analysis/Strategic Goals/Pro's Et Con's: This change order includes increase in cost
for additional potholes due to quantity increase; installation of concrete driveway
which was not included in the original scope; and planning cost with bid item credits.
Fiscal Impact/Cost Benefit Analysis: The amount for Change Order No. 1 is
($46,909.27). The contract amount will decrease from $4,997,707.00 to
$4,950,797.73. NOTE, the cost includes 9.1% sales tax. The project is funded at 100%
by the Department of Ecology.
Recommendation: Public Works recommends that the Board authorize Change Order
No. 1 with Seton Construction, and return one original to Public Works for further
processing.
Department Contact: Samantha Harper, P.E., Project Manager, 385-9175.
Reviewed By:
Mark McCauley ounty Administrator Date
JEFFERSON COUNTY
Sheet 1 of 2 DEPARTMENT OF PUBLIC WORKS Change
Date: CHANGE ORDER Order No.
Ordered by County Engineer under terms of
❑X Section 1-D4.4 of the Standard Specifications
Contract No.
Change proposed by Contractor To:
Seton Construction
Endorsed by: SETON CONSTRUCTION,INC. 4640 S. Discovery Rd.
Contractor Firm Name Port Townsend,WA 98368
13L "4�6- f1. 9/20/2024
Signature Date
PRESIDENT
Title
Consent given by Surety:(when required) Project Title Phase 3-Low Pressure
Sewer Collection System
By: for PHUGA
Attorney-in-fact Date
You are ordered to perform the following described work upon receipt of an approved copy of this change order:
COP 002-Planing of existing asphalt. The planing of the asphalt allowed time saving, a quality end product and
monetery overall project saving. The exisitng bid items:Sawcutting, Removal of Asphalt, Crush Surfacing Top Course,
Crush Surfacing Base Course and HMA are where the cost saving items.
OCR009/COP004-Cement Conc. Driveway Entrance.The Cement Conc. Driveway Entrance bid item was missed from
the original bid items. All of the concrete repair was assumed to be paid under Bid Item 47 Cement Conc. Sidewalk.
However,during construction the side sewer pipe went through concrete driveway entrance which are thicker in
depth than a concrete sidewalk. Therefore,the need for adding Cement Conc. Driveway Entrance as a new bid item.
OCRO09- Pothole. The original bid quantity of 25 per each was underestimated. The first construction stage
(Chimacum Rd. area)the contractor performed 36 potholes. The pothole are useful and have provided/elminated
down time while installing the low pressure sewer line due to conflict between existing utilities.
All work materials and measurement to be in accordance with the provisions of the standard specifications and
special provisions for the type of construction involved.
ORIGINAL CURRENT ESTIMATED ESTIMATED
CONTRACT CONTRACT NET CHANGE CONTRACT TOTAL
AMOUNT(incl.9.1%sales tax) AMOUNT(incl.9.1%sales tax) THIS ORDER(incl.9.1%sales tax) AFTER CHANGE(incl.9.1%sales tax)
$ 4,997,707.00 $ 4,997,707.00 ($46,909.27) $ 4,950,797.73
ORIGINAL CURRENT CONTRACT TIME NEW CONTRACT
CONTRACT TIME CONTRACTTIME CHANGE(Add/Del) TIME
170 170 0 170
APPROV L RECOMMENDED APPRO t RECOM OEIs—"'
Project Manager Date County Engin Date
Accepted by Ecology APPROVED
El
Date Chair,Jefferson County Commissioners Date
JEFFERSON COUNTY I Contract No 40521270
Sheet 2 of 2 DEPARTMENT OF PUBLIC WORKS
Change
Date: 9/16/2024 CHANGE ORDER ESTIMATE Order No. 1
NEW BID ITEMS
Bid Unit Bid
Item DESCRIPTION Unit Amount Qty Unit Bid Total
62 Cement Conc. Driveway Entrance SY $250.00 25 $ 6,250.00
63 Planing Bituminous Pavement SY $20.53 3,576 $ 73,415.28
64 Pothole Existing Utilities-additional EA $500.00 120 $60,000.00
CO 001 New Item Total $139,665.28
EXISTING BID ITEMS DELETED
Bid Unit Bid
Item DESCRIPTION Unit Amount Qty Unit Bid Total
8 Sawcutting for Pavement Removal LF $4.00 -5173 -$20,692.00
9 Remove Existing Pavement SY $1S.20 -3271 -$49,719.20
16 Crushed Surfacing Top Course TON $68.00 -278.46 -$18,935.28
17 Crushed Surfacing Base Course TON $54.00 -835.37 -$45,109.98
19 HMA Class 1/2-inch PG 58H-22 TON $201.00 -275.4 -$55,355.40
CO 001 Ex. Bid Item Deleted Total ($189,811.86)
EXISTING BID ITEMS ADDED
Bid Unit Bid
Item DESCRIPTION Unit Amount Qty Unit Bid Total
13 Pothole Existing Utilities EA $ 650.00 11 $ 7,150.00
CO 001 Ex. Bid Item Added Total $7,150.00
ESTIMATED NET CHANGE SUBTOTAL: ($42,996.58)
9.1%Sales Tax ($3,912.69)
ESTIMATED NET CHANGE TOTAL: ($46,909.27)