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Home My WebLink About021 07 c- UJ. ? f+i-..J2 - 61.-,f(fe, . 07 ,IN.4- M k,113 c'50 JEFFERSON COUNTY State of Washington ORDER: BUDGET APPROPRIATIONS/EXTENSIONS:} RESOLUTION NO. 21-07 VARIOUS COUNTY FUNDS } WHEREAS, the Jefferson County Board of Commissioners did on the 12th day of February, 2007, declare that an emergency existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, the Jefferson County Board of Commissioners did on the 12th day of February, 2007, set a hearing on said emergency for the 26th day of February, 2007, at the hour of 10:00 a.m. in the County Commissioner's Chambers, Courthouse, Port Townsend, Washington; and, WHEREAS, Jefferson County has published notice of this hearing on February 14th and on February 21st in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set for said hearing and no objection or objection interposed; NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the Current Expense Fund and various other funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed below and per the attached requests. FUND # FUND NAME AMOUNT FROM UNENCUMBERED FUND BALANCE REVENUE EXPENSE CURRENT EXPENSE/GENERAL FUND NONE SPECIAL REVENUElCAPIT AUENTERPRISElINTERNAL SERVICE FUNDS 108-000-010 WSU Extension $0 $14,500 122-000-010 Jeffcom $164.230 $0 301-000-010 Construction $349,783 $0 303-000-010 Clocktower $0 $1,685,163 405-000-010 Tri-Area Sewer $211 ,474 $0 506-000-010 Information Services $189,350 $0 $14,500 $164,230 $349,783 $689.612 $211,474 $189,350 Page 10f2 ORDER: BUDGET APPROPRIATIONS/EXTENSIONS:} RESOLUTION NO. 21-07 VARIOUS COUNTY FUNDS } APPROVED this 26th day of February, 2007. /,,";", ;' " /: ".~. ~;, -. ~S1': I: !'J"~\ /,;/. '"<~~. !.. ("., -.. "0, ~~ \ SEAL:; :: \ .;f . ~ ) " ""., '\' # \ 1: ~ 'l \ ~~.'. , ",' ~ r ". . . . ~ . ..4L. I.. " .1. .\ " it .. .'._ -,1 ," " , ,----.~,.. / '",''' l' . '. .:_ ,.:. ._,\"" .",..I,~\:)"'1.~ $ "'v ATTEST: >'.. .. :,.-- - ~~~~~ Deputy Clerk of the Board Page 2 of2 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment WSU Jefferson County Extension 108000010 DepartmenUFund Name Fund Number Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $14,500 I Date: January 31, 2007 D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BYes No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $14,500 I BARS Revenue # Description. 33314 190305 MRC Pro'ect Grant BUDGET CURRENT REVISION AMENDED $128724 $14,500 $143,224 $0 $0 $0 $128,724 $14,500 $143,224 BARS Expenditure # Description 53190410030 Contract Pro.ect Staff BUDGET CURRENT REVISION AMENDED $80000 $14500 $94 500 $0 . $0 $0 $0 $80,000 $14,500 $94,500 Reason for Appropriation/Extension Due to a delay in receiving the additional supplemental MRC grant funds from the NWStraits Commission, and the need to perform some of the project tasks during specific times of the year (Le, oyster sampling, eelgrass surveying, etc. in the spring/summer/early fall) we were not able to expend all of the funds in 2006 and need to carry those funds over to 2007. ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: 1/30107 Jeffcom/E911 DepartmenVFund Name Commissioners: (mark all that apply with an "X") 00 Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $164,230 122-000-010 Fund Number 00 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [KJVes DNo o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 $0 $0 $0 BARS Expenditure # 59428.64.0100 Infrastructure Description BUDGET CURRENT REVISION AMENDED $0 $164 230 $164 230 $0 $0 $0 $0 $0 $164,230 $164,230 Reason for AppropriationlExtension A radio infrastructure project that was authorized in 2006 was not completed. The funds were not spent and need to be moved forward to 2007 to complete the project. The project is intended to reduce radio interefence and improve communications on law enforcement channels. Ths is an officer safety issue and needs to be addressed promptly. Respectfu7~-~ Elected Official/Department Head Signature ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: January 28, 2007 Central Services/Construction Fund DepartmentlFund Name Commissioners: (mark all that apply with an "X") 00 Please be advised that atter a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $349,783 I 301-000-010 Fund Number 00 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? ~~~s D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 eARS Expenditure # 59410.62.0000 BUDGET CURRENT REVISION AMENDED $235,073 $349 783 $584,856 $0 $0 $0 $0 $235,073 $349,783 $584,856 Reason for Appropriation/Extension The following projects were not completed in 2006. but the work is continuing in 2007: Site Master Plan Sheriffs Adm Bldg New PW Bldg $117,339 $13,736 $218,708 Total $349,783 l;E;lIytJ~l~ J/"J Lo 7 Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: January 28, 2007 Central Services/Clocktower Department/Fund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $689,612 I 303-000-010 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s [K] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and bud et extension to include this new revenue in the budget this year as outlined below in the amount of: $1,685,163 BARS Revenue # 33100,00.0000 33400.00.0000 Description BUDGET CURRENT REVISION AMENDED $0 $392,163 $392,163 $0 $1,293 000 $1 293 000 $0 $0 $0 $1,685,163 $1.685,163 Federal Grants State Grants BARS Expenditure # 59410.62.0010 Description Clocktower Renovation Pro.ect BUDGET CURRENT REVISION AMENDED $0 $689612 $689612 $0 $0 $0 $0 $0 $689,612 $689,612 Respectfully S~ittw . ~7<, M1 ;:)/ ~/() 7 Elected OfficiallDepartment Head Signature . . TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: February 2, 2007 Public WorkslTri-Area Sewer DepartmenVFund Name Commissioners: (mark all that apply with an "X") m Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $211,474 405-000-010 Fund Number m For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? WYes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 405000010.53520.41 Description Services BUDGET CURRENT REVISION AMENDED $105000 $211,474 $316,474 $0 $0 $0 $0 $105,000 $211,474 $316,474 Reason for A ro riationlExtension 1) $745,000 was budgeted for Tri-Area Sewer Project Engineering Services in 2006. 2) The project was not completed in 2006 and will continue throughout most of 2007. The total budget appropriation for Engineering Services for the Tri Area Sewer Fund for 2007 was $105,000, partment Head Signatlire .:J". ... TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: January 28, 2007 Central Services/Information Services Department/Fund Name Commissioners: (mark all that apply with an "X") m Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $189,350 I 506-000-010 Fund Number m For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? ~~~s D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59418.64.0020 59418.64.0030 BUDGET CURRENT REVISION AMENDED $298 000 $47 850 $345 850 $0 $141 500 $141,500 $0 $0 $0 $298,000 $189,350 $487,350 Reason for Appropriation/Extension Due to staff turnover, several of the computers and file servers scheduled for replacement in 2006 were not replaced as scheduled; those computers and files servers still need to be replaced and will be replaced early in 2007. Since the County was unable to make an award on the telephone system replacement project in 2006, this project needs to be done in 2007. R;r;IY~~~ ;2/fl/P7 Elected Official/Department Head Signature