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CITY OF PORT TOWNSEND RESOLUTION NO. 08-008
JEFFERSON COUNTY RESOLUTION NO. 28-08
JOINT RESOLUTION OF THE JEFFERSON COUNTY BOARD OF COUNTY
COMMISSIONERS AND THE PORT TOWNSEND CITY COUNCIL, PROVIDING
COMPOSITION, TERMS OF OFFICE AND PROCEDURAL RULES FOR THE
HOUSING ACTION PLAN NETWORK COMMITTEE
The Board of County Commissioners of Jefferson County, Washington and the City Council
of the City of Port Townsend, Washington, do hereby jointly resolve as follows:
WHEREAS, In the Fall of2006, both the City of Port Townsend and Jefferson
County adopted the Housing Action Plan (HAP) to identify the need for housing in East
Jefferson County and develop a strategy for addressing needs (Resolutions 06-026 and 69-06
respectively). Forty-two housing strategies have been identified in Chapter 5 of the plan; and
WHEREAS, Action Item #1 is to establish a Housing Action Plan Network (HAPN)
to monitor performance and facilitate implementation of the action plan. The HAPN will
bring together representatives of all sectors of our community affected by the lack of
affordable housing; and
WHEREAS, On January 16,2007, the City Council appointed 14 members to the
HAPN committee (AB07-012); and
WHEREAS, On February 4th, 2008, the City Council made some new appointments
and replacements resulting in 16 members on the HAPN committee (AB08-021); and
WHEREAS, the HAPN, at its third regular business meeting (May 15, 2007),
expressed a desire to formalize rules of procedure; and
WHEREAS, the City Council adopted Resolution 01-012 on March 19,2001,
establishing general rules governing citizen advisory boards,
NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners
of Jefferson County as follows:
Section 1. Establishment
The City of Port Townsend City Council approved Formation of the Housing Action Plan
Network Committee on October 2, 2006 (Resolution 06-026) and by the Board of County
Commissioners on November 6, 2006 (Resolution 69-06). The Committee shall follow
applicable County and City rules pertaining to citizen advisory committees. The City
Manager and County Administrator shall jointly resolve any conflict that may arise between
applicable rules.
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City Resolution 08-008
County Resolution _
Section 2, Purpose and Scope of Work
2.1 The Purpose of the Housing Action Plan Network (HAPN) is to serve as an advisory
group to the City of Port Townsend and Jefferson County on housing policy and
programs. HAPN will have no formal decision-making responsibilities,
2.2 The principal role of HAPN is to facilitate the implementation of the Housing Action
Plan with specific focus on increasing the availability of affordable housing for the
workforce, especially very low, low and moderate-income county residents. Forty-
two action plan strategies are presented in the Housing Action Plan. A number of
parties may be responsible for leading and managing, participating, and supporting or
permitting each strategy as described in the plan. HAPN will steward plan
implementation and be a "voice" for affordable housing coordinating efforts and
monitoring progress.
2.3 HAPN members shall review applicable portions of the county and city codes and
comprehensive plan to recommend amendments in accordance with the Housing
Action Plan strategies.
2.4 The HAPN will meet as needed, generally monthly. The Committee may create task-
oriented subgroups, as it may deem necessary or expedient to expand public process
and participation.
2,5 Participation as a HAPN member will not and does not preclude one's later
participation in any formal review or comment process before the City Council and/or
Board of County Commissioners.
Section 3. Committee Members, Appointment and Confinnation Process, Terms &
Vacancies
3.1 The Board of County Commissioners and the City Council shall each appoint an
elected official and a Planning Commission representative to the HAPN.
3.2 The Chair of the Board of County Commissioners and the Mayor, in consultation
with the County Administrator and City Manager, shall review letters of interest and
recommend individuals to serve on the HAPN, for appointment by the Council and
Board of County Commissioners, The committee membership may fluctuate but
should seek to retain an odd number of members to avoid the potential for split-votes.
The committee shall consist of a broad range of interests in affordable housing,
h' hid b' . d
W IC mav inc u e ut IS not limite to:
Reoresentine:
Housing Providers (Jefferson County Housing Authority,
OlyCAP, Habitat for Humanity, Kitsap County Housing
Authoritv, Homeward Bound)
Education
Green Building
Health
Builders
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City Resolution 01fP!!~8
County ResolutIOn _
Faith Based Or anizations
Realtors
Lender
Economic Development
Major Em 10 ment Sectors
Citizens at Lar e
3.3 Housing provider appointments shall have no expiration term. For all other
appointments, members shall serve a period of two-years.
3.4 Each person shall be deemed appointed and shall commence service after
confirmation by the Board of County Commissioners and City Council or on the
effective date ofthe previous member's resignation or on the expiration of the
existing term for the position, as applicable.
3.5 For unexpired terms the Board of County Commissioners & Council shall fill any
vacancy in the same manner as the original appointment. An appointment for an
unexpired term shall terminate at the end of the unexpired term. Any member may be
removed by Board of County Commissioners and Council action based on the
decision that removal is in the best interests of the citizens of Jefferson County/City
respectively. Removal should not occur for disagreement with an official
recommendation ofthe board or its members.
Section 4. Presiding Officers - Election and Duties
4.1 The officers of the HAPN shall consist of a Chair and a Vice Chairperson elected
from the appointed members of the HAPN and such other officers as the HAPN may,
by majority vote, approve and appoint.
4.2 The election of officers shall take place once each year on the occasion ofthe first
meeting of each calendar year, The term of each officer shall run from that meeting
until the first meeting of the subsequent calendar year.
4.3 A Nominating Committee may be appointed for the nomination of officers.
4.4 In the event of a vacancy of the Chair, the Vice Chairperson would replace the Chair,
and the Vice Chairperson replaced by vote of the members of the HAPN,
4.5 The chair will sign documents of the HAPN and represent the committee before the
Board of County Commissioners and City Council. The chair is entitled to a single
vote and shall retain the right and responsibility to participate in all deliberations and
to vote on all matters, The vice-chair will act for the chair in the chair's absence.
Section 5. Meetings
5.1 Regular meetings shall generally be held monthly at a public place at a regularly
scheduled time, All meetings of the HAPN shall be subject to all requirements of the
3
City Resolution 08-008
County Resolution 28-08
Washington Open Public Meetings Act Chapter 42.30 RCW, and shall be open to the
public, and shall be held at a public place.
5.2 All meeting dates and terms, shall be posted consistent with adopted County and City
policies No meeting shall be scheduled without at least 48 hours notice to the County
and City Clerk's offices.
5.3 Subcommittee work sessions may be scheduled as needed. At such meetings the
public is welcome to attend but shall not ordinarily be allowed to participate unless
specifically requested by the subcommittee chair.
5.4 Except as modified by these rules of procedure, the HAPN rules of procedure shall be
guided by Robert's Rules of Order Newly Revised (10th Edition, Perseus Publishing), as the
same may be amended or updated.
Section 6. Attendance & Alternates
6.1 To achieve its greatest effect the HAPN needs the regular attendance of its members
at most or all meetings; the HAPN benefits greatly from full participation of each
member.
6.2 In light of this, HAPN members are expected and required to notify the chair of
anticipated absence from any meeting of the HAPN as far in advance of the meeting
as possible, In the event that such notifications indicate that a quorum will not be
present, the chair will ordinarily cancel or reschedule the meeting,
6.3 If a member is absent for either three (3) consecutive regular meetings without
excuse, or if a member is absent for thirty-five percent (35%) of all regular business
meetings whether or not excused, in any six (6)-month period, the member's record
of attendance may be forwarded to the Mayor and Chair of the County
Commissioners for consideration of removal in accordance with RCW 35.63.030,
6.4 If the HAPN determines a need, it will recognize an appropriate designated alternate
in the event of a member's absence, An "appropriately designated alternate" will
have been recommended by the HAPN, forwarded to the Mayor and Chair of Board
of County Commissioners for their recommendation and approved by the Board of
County Commissioners and City Council. In the event of that member's absence, the
alternate can exercise the voting privilege of the seat that he/she represents.
Section 7. Quorum - Voting
7.1 The decision making approach of the HAPN will be by consensus. If consensus
cannot be reached, the HAPN will recognize a simple majority vote. Any dissenting
opinions will be recorded and included in the meeting summary.
7.2 A simple majority of the total of the members currently appointed to HAPN shall
constitute a quorum for the conduct of HAPN business, No meeting shall occur
unless a majority of the appointed HAPN members are present. Voting is by voice
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City Resolution 08-008
County Resolution 28-08
vote, except where these rules or the HAPN itself may require a roll call vote.
Section 8. Conflicts of Interest
8, I Conflicts of interest will rarely arise as a matter of concern for HAPN members;
however, in the discussion or recommendation of funding proposals for HAPN
projects it is possible that a conflict or the appearance of a conflict may arise. When a
conflict or appearance of conflict may arise, applicable state, county, and city policies
regarding Appearance of Fairness shall apply,
Section 9. Order of Business Meeting Procedure
9.1 Call to order, roll call and determination of quorum.
9.2 Agenda items
9.2.1 Minutes of previous meeting
9,2.2 Old business
9.2.3 Committee Reports
9.2.4 New business
9,2,5 Discussions of next meeting date and agenda
9.2,6 General Announcements
9.2.7 Community Member Comments
9.2.8 Adjournment
9.3 The chair may alter the regular order of business in preparing the agenda when
special circumstances and the efficient use of time dictate.
9.4 All meetings of the HAPN shall be conducted pursuant to the Open PubliC Meetings
Act (RCW 42.30).
Section 10, Minutes and Records
The Advisory Board shall provide for the taking of minutes and maintaining the records of
all regular and special meetings, Any Advisory Board may establish standing or ad hoc
committees comprised of Board members to assist in accomplishing its duties and
responsibilities. Once approved, the official minutes shall be filed for the public record with
the County and City Council within 10 days of approval.
Section 11. Term of Committee- Sunset Provision
The HAPN shall formally end within 3 years from the date of adoption of this Resolution
unless sooner terminated by a resolution or ordinance adopted by either the BoCC or City
Council, or otherwise extended by joint ordinance or resolution.
Section 12, Communications to the Board of County Commissioners and City Council
The Committee shall report to the Board of County Commissioners and Port Townsend City
Council at least semi-annually.
Section 13. Compensation and Reimbursement of Expenses
Members of HAPN shall serve without compensation.
5
City Resolution 01lfE~ 8
County ResolutIOn _
Section 14. Staffing
Staffing for the HAPN shall be provided as a priority by the Board of County Commissioners
and City Council.
Section 15. Amending Rules
15.1 HAPN may recommend amendments to these rules at any meeting by a vote of the
majority of the entire membership, provided 5 days notice has been given to each
member.
15.2 HAPN is a joint county/city committee and thus the two govemment entities agree to
maintain consistency by processing any amendments hereto as "Joint Resolutions"
requiring approval by both entities.
This resolution shall become effective upon adoption by the Board of County Commissioners
and the City of Port Townsend,
APPROVED AND SIGNED THIS
7th
day of
April
,2008
SEAL
JEFFERSON COUNTY BOARD OF COMMISSIONERS
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Phil Johnson, Chairman
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David Sullivan, Member
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Attest:
Approved as to form:
[) 6VJ' aLv~ 1-r~/OB
David W. Alvarez, ChiefCivi PA,
Jefferson County
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dulie Mat es, DeputY Clerk of the Board
Jefferson County
APPROVED AND SIGNED THIS c2(sf
day of
IftJ I' ,,/
I
,2008
6
City Reso/ulion 08-008
County Reso/ulion 28-08
Attest:
~~/~/~~
Pamela Kolacy, C, City Clerki
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Michelle Sandoval, Mayor
City of Port Townsend
Approved as to form:
0L.ek:5
John P. Watts, City Attorney
City Resolution 08-008
County Resolution 28-08
Juelanne Dalzell
()c(-11
JEFFERSON COUNTY PROSECUTING ATTORNEY
Courthouse - P,O, Box 1220
Port Townsend, Washington 98368
Telephone (360) 385-9180 -- FAX (360) 385-9186
JIlFFEJlSON COl..ONTY SEAT _ POIlT ToWN5END. W,r..sIiNGTDN
David W. Alvarez, Deputy Prosecutor
Katherine Gulmert, Deputy Prosecutor
Edward B, DeBray, Deputy Prosecutor
Rafael E. Urquia, Deputy Prosecutor
Thomas A. Brotherton, Deputy Prosecutor
Lianne Perron-Kossow, Victim Services
INTERDEPARTMENTAL REQUEST
FOR LEGAL OPINION
Date of Request: AfR) L :s) 2c(Y(3
Department Making Request: '1)c:p By:
Synopsis of Request:
Plfffa\r6 I2.E=<;DL\rf)o^"
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As 10 f aY<fr\
For Use by Prosecuting Attorney
DTelephone Din Person DEmail
Form of Request:
Recommendation/Opinion:
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By: ~LVA'(2fL
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Date Completed:
Arf2-\L 3) ZOO 8
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Agenda Request
10:45 a.m.
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO:
Board of County Commissioners
Frank Giffor~ountr Administrator
re./ ::?".-k,.""" AQ..
AI Scalf, Director, Department of Community Development (DCD)"f' "..
Stacie Hoskins, DCD Planning Manager ~
Ryan Hunter, Assistant Planner, Long-Range Planning (LRP) RIf
FROM:
DATE:
April 7, 2008
SUBJECT:
Joint Resolution of the Jefferson County Board of County Commissioners and
the Port Townsend City Council, Providing Composition, Terms of Office and
Procedural Rules for the Housing Action Plan Network Committee and the
Appointment of Members to the Housing Action Plan Network Committee.
STATEMENT OF ISSUE:
The Department of Community Development Long-Range Planning Division is requesting that the Board of County
Commissioners (BoCC) adopt the Joint Resolution Providing Composition, Terms of Office and Procedural Rules for
the Housing Action Plan Network Committee. The Department of Community Development Long-Range Planning
Division is also requesting that the BoCC appoint members to the Housing Action Plan Network Committee. The
proposed Joint Resolution and list of recommended appointments is attached for your review.
ANAL YSIS/STRATEGIC GOALS:
In the fall of 2006, both the City of Port Townsend and Jefferson County adopted the Housing Action Plan (the plan) to
identify the need for housing in East Jefferson County and develop a strategy for addressing needs. The Housing
Action Plan Network (HAPN) Committee was formed to implement the forty-two housing strategies identified in
Chapter 5 of the plan. The group has been meeting, generally once per month, since February 15, 2007.
As the group has become familiar with the plan and begun to coalesce as a team, HAPN identified the need for
additional guidance on membership and procedures. The HAPN requests that the BoCC consider the attached draft
resolution Providing Composition, Terms of Office and Procedural Rules for the HAPN Committee. Under the draft
resolution the HAPN membership will seek to retain an odd number of members representing a broad range of
interests in affordable housing which may include but is not limited to: housing providers, education, green building,
health, builders, faith-based organizations, realtors, lender, economic development, major employment sectors, and
citizens at large. (Both the City and County attorneys have reviewed the attached draft resolution and the City has
approved it).
Membership - Accept the recommended appointments to the HAPN. (The City has appointed the recommended
members listed in the attachment).
FISCAL IMPACT:
HAPN is a voluntary citizen's advisory group and will work with City and County staff to facilitate the implementation of
the plan in a way that is cognizant of available financial and staffing resources.
RECOMMENDATION:
1. Move to approve "Joint Resolution of the Jefferson County Board of County Commissioners and the Port
Townsend City Council, Providing Composition, Terms of Office and Procedural Rules for the Housing Action Plan
Network Committee"
2. Move to accept the recommendation of the Chair, specifically, to appoint the members listed in attachment B to
the Housing Action Plan Network Committee.
REVIEWED BY:
it ,. .-_
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Agenda Request
10:45 a.m.
-1{~1t
Frank Gifford, Cotity Administrator
,.. .u... f I .,,-I.e.,., 4
lJ J, /08
I I
Date
HAPN MEMBERSHIP
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ddA
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ecommen e lppOlD men s
deforest Walker Housing (OlyCAP)
Joe Breskin Citizen at Large
Peter Von Christierson Homeward Bound
Julie Graves (Alternate:Norm Kitsap County Housing
McLoughlin) Authority
Steve Paysee Formerly of OlyCAP
David Rymph Housing (Jefferson County
Housing Authority)
L. Katherine Baril Higher Education
Al Cairns Green Building
Sandy Hershe1man Builders
Pastor Dan McMilan Faith Based Organizations
Susan Miller Realtors
Kees Kolff Citizen at Large
Elected Officials/PlanniD1! Commission Appointments (Official)
BoCC Phil Johnson
Council Brent Butler
County Planning Commission Barbara Nightingale
City Planning Commission Steve Emery