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Home My WebLink About018 08 'Q(!: ~~ 13/4/0'3 'Tfe.v...5 PuJ JEFFERSON COUNTY State of Washington ORDER: BUDGET APPROPRlATIONS/EXTENSIONS ) FOR VARIOUS COUNTY FUNDS ) WHEREAS, the Jefferson County Board of Commissioners did on the 19th day of February, 2008, declare that an emergency existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal govemment, or proceeds from the sale of bonds, or budgeted but unexpended monies from the plior budget year; and, WHEREAS, the Jefferson County Board of Commissioners did on the 19th day of February, 2008, seta hearing on said emergency fOr the 3rd day of March, 2008, at the hour of 10:00 a.m. in the County Commissioner's Chambers, Courthouse, Port Townsend, Washington; and, RESOLUTION NO. 18-08 WHEREAS, Jefferson County has published notice of this healing on February 20th and on February 27111 in the official newspaper of Jefferson County; and. WHEREAS, this being the time and place set for said healing and no objection or objection interposed; NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the Current Expense Fund and valious other funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed below and per the attached requests. AMOUNT FROM UNENCUMBERED FUND BALANCE REVENUE FUND # FUND NAME EXPENSE CURRENT EXPENSE/GENERAL FUND 001-270-000 Non-Departmental $100,000 $0 $100,000 SPECIAL REVENUE/CAPITAUENTERPRlSEIINTERNAL SERVICE FUNDS 301..000..010 Construction $271,200 303..000..010 Clocktower $752,251 506-000-010 Information Services $176,300 $0 $360,000 $0 $271,200 $1,112,251 $176,300 APPROVED this 3rd day of March, 2008. .~. .#._,:;/~1''-' _t;~~,,- /.' - "~ '-._.~- . ..~"'::"-~... /<r~"~.~ ';'.-~~.,~..,;' -':,4- ''1, - ,~: ,~;"'-JW;;~0~ :'~ ,:>{, Iii> ..,Y <,~..H:~\. l~ '. ~ ,;~1:. (') . . %'. I".... c....P.!(.... .j' ~..tl ;!~q !~ k_<'~:' -",; ., \ ;., ,., SJ;:fq.j - - ,,~.':.r' i- ~ ' X.,':t:i.:i -:. _ ~:,.;'" k'~- ( "".. ~v'.a.;~-=-' .,<<:;.~, ,'.' v ~~... :i-~; "'--~~l" /;" ~~ ~ t', \~'. .~. .. . ""/i ':~~~ . ..~. ....' /' hj!-~F- _ .. . :!I.'~ ' / ',..~.rf. ".,'." ATTEST:'~s Q, . ./ ~m/..J..IIvA I tJ/TlL ~~,~ajiher.CMC Deputy Clerk of the Board Phil JO/7n, Chairman D~~J~4{/L' .}.L~ Page! of! l~ ')c TO: BOARD OF COUNTY COMMISSIONERS RE: Request for'EmergencY Budget AppropriatlonlExlension and Amendment County AdmlnlstJ:atorlNon-OepartmentaUGeneral Fund 001-270~OO DeparbnentlFund Name Fund Number Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination Of my curent budget it appears that the amount allocated Is Ihsufficlellt to. pay necessary expenses of this deparbnent for this year. After a careful examInation of all the expendltureswfthln the department budget with reSpect to present and Mure needs. I find that my budget is short. TherefOre; .for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $100,000 I o For funds: other than Current Expense (General Fund)- -Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~ Date: February 1, 2008 D .please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not Includad in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount ot I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 $0 AMENDED $0 $0 $0 $0 $0 BARS Expenditure # Description 53190.41,0100 Beckett Poin PUD Pro'eel BUDGET CURRENT REVISION AMENDED $0 $100,000 $100000 $0 $0 $0 $0 $0 $100,000 $100,000 Reason for Aoorooriatlon/Extension The County Admlnistralor has received an Invoice from the PUD for addltlaonal archeological work under the grant provided by the County In 2007. Addlllonallnvolces are expecled between now and June from the PUD for the Beckett Point sewer project. r\? This Is a cerry foJWard of monies budgeted In 2007. -Wi unty Administrator ...~ " TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Approprlatlon/ExleilSion and Amendment Date: FebrualY 1.2008 CenUaIServl~ConsbuctionFund DepertmentiFund Name Commissioners: (mark all that apply with an "Xi ! 00 ' Please be advised that after a thorough examin~ion of my curent budget It appears that the amount allocqtad Is '. insufficient to pay necessary expenses of this d~partment for this year. After a careful examln!ltlol)..ot aU the expenditures within the deparbnent budget ~tith respect to present and Mure needs, I find that.mY budgetjs short. Therefore, for this current year for the re<i:SOn(s) outlhied below, I request an amergency appropctation and budget extension in the amount of: I $271,200 I 00 For funds other than Current Expense (Genelal Fund)- - Is there enough Fund Balance (unencumbe~ cash) to cover thIs additional expenditure? 1 ooVes DNo D 301-000..010 Fund Number Please be advised that a revenue source (I.e. l(rant, new fee) has been received by this department which was not Included In the annual budget at the time It w'as prepared, Therefore, I request an emergency approprlatlon and budget extension to include this new revenu:~ in the budget this year as outlined below in the amount of: I $0 . I i I f BUDGET BARS Revenue ## Descrlpj;Jon CU~ENT REVISION AMENDED , $0 . $0 . , $0 .' $0 . - . _","A . ;~~\t~~~i'il:~~1m' . ,j,c,-;-~",,, . ":~:~---,,:+,-~',,,-- .:::- . - -.""""-- ~~_r"';r. $0 $0 $0 -.-H7-~-"',--,'=-:----- . ';"_~._.:"o-:~ . ; , BUDGET BARS Elq)endltare t# Descrl~on CURRENT REVISION AME;NDED 59410.62.0000 CaDItaJ Outlav, Bulldinns $652 591 $271.200 $923 791 j $0 $0 $0 $0 .'-C ,"_'f-"':f--.:. 'c-' .n-. ." ,,~. '. :.-'-:~:" .o.: -' . .-' -- ";::~:-~~~=~~~~~ '.~~:.~~~~~~ ~~c~g $652,591 $271,200 $923,791 '--7~'___>C:,:".;::~~'::~ --,-:::~;~~_ Reason for AnnronrlatlonlExlension The following projects were not completed in 2007, b Jt the work is continuing in 2008: Gardiner Parking Sherfffs HVAC AnImal Sheller $5.000 $216,200 $50,000 Total $271,200 ResJl6l<!fully SKed, ~Jo41 ~)1!t1 J/7j/Jt Electad OfflciaVDepartment Head Signature '''l.- '.. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Central ServlceslClocktower 303-000-010 DepartmentlFund Name Fund Number Commissioners: (mark all thet apply with an "Xi [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and Mure needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension In the amount of: 1 $1.112,251 I D For funds other than Current Expense (General Fund)- -I.s there enough Fund Balance (unencumbered cash) to cover this additional expendltura? . B~~ [KJ Date: February 1, 2008 BARS Revenue # 33100.00.0000 . Please be advised that a revenue source (I.e. grant, new fee) has bean received by this department which was not included in the annual budget at the time it was prepared. Therefore, i request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I. $360,000 I BUDGET CURRENT REVISION AMENDED $0 $360,000 $360 000 $0 $0 $0 $360,000 $360,000 Description Federal Grants :"~~~~1?~if:;-=~~ ::,~:'~:_~-:~',~~;~-_-_~~:::-::.-__- "_~c~~=,;~;:~_,i~:~-_~,~;:'c~;c:;'~'~~:~~_, ~ _ $0 BARS Expenditure # 59410.62.0010 59400,00.0010 . Description Clocktower Renovation Pro eel Transfer Out. Construction Fund BUDGET CURRENT RevJSION AMENDED $0 $207 251 $207251 $905 000 $905 000 $0 $0 $0 $0 $1,112,251 $1,112,251 Respef:tfully S:;filtL t: -'1Jvq 11 A1 Elected OffIclaUDepartment Heed Signature l/7/{)g ~ , TO: BOARD OF COUN1Y COMMISSIONERS RE: Request for EmeQlency Budget AppropriatlonlExtension and Amendment Central ServlcesJ\nformatlon Services 506-000-010 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "Xi [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is Insuffli1l(Snl to pay necessary expenses of this departmentfor this year. After a careful examination of all the . expenditures withIn the deparbnent budget with respect to present and Mure needs, I find that my budget Is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget .extenslon in the amount of: I S17S~ I Date: February 1, 2008 [K] For funds other than Current Expense (General Fund)- -Is there enough Fund Balance (unencumbered cash) . to cover this additional expenditure? [K]Ves . DNo D Please be advised that a revenue source (I.e, grant, new fee) has been received by this department which was not included in the annual budget at the time It was prepered. Therefore, I request an emergency appropriation and budget extension to Include this new revenue In the budget this year as outlined below in the amount of: I $0 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 - $0 ~?'-"::='= ::~:~-"~;.i;:: -.~~~~~~--~::~~~-e~:~_~~-_':__ . $0 $0 $0 . . "-".=~'- . _-,-~'-"", 7~ "-~"'"" BUDGET BARS ExpendItUre iI Description CURRENT REVISION AMENDED 59418.64.0020 Cenital OulliN, Comouters $318 780 $34.800 $353 580 59418.64,0030 Canital OutlAV Phones $0 $141 500 $141 500 $0 $0 -C;;CC.c;i;t""'~~"'''~"'_cc.~""",c~c~c''.,,,,,,,,~~::,:,-,,,,,~_, $0 $318,780 $116,300 $495,080 Reason for AnnronriatlonlExtension Due to staff turnover, several of the computers and file servers scheduled for replacement in 2001 were not replaced as scheduled; those computers and files servers still need to be replaced and will be replaced in 2008. The County should try to schedule the telephol'ie system replacement project In 2008, if possible. &"Y~bm~M4 7(, , ;2/7/IJB , Elected OfficiallDepartment Head Signature ~ . " It L JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST o CONSENT AGENDA 00 REGULAR AGENDA FROM: DATE: SUBJECT: Board of County Commissioners County Administrator Allen R. Sartin, Central Services Director ~ March 3, 2008 @ 10:00 am Hearing/Resolution - Adopt Budget SupplementallExtension TO: STATEMENT OF ISSUE: Various County Departments have requested increases to their 2008 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes, This agenda item is to hold the public hearing and adopt the Budget Changes, STRATEGIC GOALS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments, ANALYSIS (PRO & CON): Not Applicable COST BENEFIT ANALYSIS: Not Applicable FISCAL IMPACT: Provided in resolution Revenue Budget LIne Item: expenditure Budget Line Item: Gain or Loss (-): REQUESTED ACTION: Approve resolution to adopt the supplemental budget appropriations. REVIEWED BY: , County Administrator