Loading...
HomeMy WebLinkAbout036 08 eC '. A\\Dpb iY(3/01f STATE OF WASHINGTON County of Jefferson In The Matter of Implementing Safety and Risk Management Policies with regard to Non Public Spaces in County Facilities } } } } RESOLUTION NO, 36-08 WHEREAS. Jefferson County Loss Control Program and Countywide Safety Manual (Resolution No. 85-93) and the Jefferson County Network, Internet, Intranet, E-Mail and Voice Mail Use Policy (Resolution No. 17-98) address the need to eliminate potential risks to original records and the equipment used by County staff; and, WHEREAS, there are public areas of every County facility, however, there are also areas in each County facility that are restricted to public access to allow the work of staff to be accomplished in an efficient, effective, and safe manner; and, WHEREAS, the non-public areas in some facilities may be a whole office or room or may be a portion of a room. NOW, THEREFORE BE IT RESOL VED, by the Board of County Commissioners of Jefferson County that: o Areas of operations restricted from public access in all County facilities be clearly marked, . Appropriate markings include but not limited to signs, gates, and/or a delineation stripe on the floor. o Access by a member of the public to a non-public area shall require that the person be authorized by staff or accompanied by a County employee. o Non-authorized persons found in a restricted area will be asked to leave or be removed by a Deputy Sheriff. DATED this 2nd day of June, 2008. ..-!';";"~-~~~' ~', . "">~\\1'f " "t<l'l . 0'.1 . ..-......, t, .,..S' " ' .'. ".- ./ ," "rl ~'_,",,_">::i'i>>t:t~-. ' '4J: . Q,. ... ,CO,"'," ",'.,',\",\.,,',~.i' V . ':'.I, ~"~\' ',' .>~ ,- "~'" " , ~ ,-, , '~" '. . ".\".,;, '-', ~...~,t" ' ., . \... - ( '..~^...' ,"->,,'~ ..,.....,,~.J/ . ~~ j '~ ~-.Y "'- :.,,/" ~. : , " .)-~J.t" : ~ AIT ,-..i ',' .. .-. '" ~v~~~}if Mc4U~ LDrna L. Delaney, CMC Clerk of the Board ~~/4 - / ',". , ,~"'- Davld~ van~er ~ ~,~. JOr Austin, Member Courthouse Safety Committee May 21,2008 - 9:30 a.m. (First Floor Conference Room - FFCR) Safety Committee Members: Bold indicates members present 2nd Floor Tracie Wilburn Leanne Dotson Ruth Gordon Special guest: Dennis Richards, Interim County Administrator Lower Level Loring Bemis Erin Lundgren rt Floor Janet Holbrook (Chair) Betty Johnson (Recorder) Jrd Floor Kelli King Jim Singleton Janet H. called meeting to order @ 9:30 a.m. Approval of Minutes for April 16. 2008: Motion to approve minutes made by Ruth G. with the following amendment. The word DUI changed to criminal. Second by Kelli K. Voted unanimously. The meeting began with a discussion of an item brought to the committee by Dennis R. regarding "Differentiating Office Space from Public Space." After much discussion, the committee agreed there is a need for some kind of physical divider to differentiate office space from public space in various areas within County facilities. To address this security issue the committee recommends the Board of County Commissioners (BOCC) approve the installation of physical dividers and signage that will inform the public which areas are designated for "Authorized Personnel Only". The signs should be consistent and straight forward. The BOCC and Interim County Administrator (lCA) can work with the Central Services Department to determine the types of dividers and signs that will be used based on need and logistics. Courthouse Incidents: None reported this month. Facilities: Discussion about the dividers (gates) previously discussed for certain locations in the courthouse (re: Differentiating office space from public space and security issue). Security Uodate: Intercom System: This is moving forward. Received support from parties involved. Need phone system that will provide the option. Other Business: Some employees feel uncomfortable with some situations involving the public. Is there any action that can be taken so employees don't feel a threat in the workplace? Training on "Dealing With Difficult People" and "Violence in the Workplace" will be looked into. Erin L. will follow-up. Follow up by Erin L. re: Automated External Defibrillator (AED): Health Department has one on- site. Cost is approximately $1,800 - $2,000 per unit. There is no law requiring the County to have them, however, it is becoming "industry standard". Meeting adjourned @ 10:40 a.m. / Minutes by Betty 1. Next meeting: Wednesday, June 18,2008 at 9:30 a.m. in the FFCR. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of Commissioners FROM: Dennis Richards, Interim County Administrator DATE: June 2, 2008 SUBJECT: Safety and Risk Management Policies with regard to Non Public Spaces in County Facilities. STATEMENT OF ISSUE: There are areas within County facilities (work spaces) where citizens should not be allowed unless they are invited by a County employee. ANALYSIS: Within County buildings citizens sometimes walk into areas that are (work spaces) for County employees. These employees may be working on confidential documents that should not be viewed by the general public. There are also areas where County property, computers, printers etc., are in areas of the building where employees may be away from their work space and the general public should also not be in those areas. The use of signage and physical barriers should be used to identify these areas and provide citizens notice of restricted places. FISCAL IMP ACT: Costs for signs and security lines or gates where appropriate would be minimal. RECOMMENDATION: Identify, clearly mark and or use barriers in those areas where the general public is not allowed unless authorized by staff or accompanied by an employee of the County. REVIEWED BY:4 ~~;. r ~J4-- County Administrator Date $- /~B/t:J P ( ,.