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STATE OF WASHINGTON
County of Jefferson
In the Matter of Establishing
Goals and Objectives for the
2009 County Budget
RESOLUTION NO. 42-08
WHEREAS, Jefferson County's growing population continues to put pressure on
the provision of public services; and
WHEREAS, it is recognized that citizens and government have a responsibility in
stewardship of our water and our land to provide for economic stability and a high
quality of life for all our citizens; and
WHEREAS, as the County grows, the demand to provide critical services such
as public safety, public health and education, parks and recreation and capital
infrastructure, the foundation of a strong economy and a strong community, continue;
and
WHEREAS, the County needs to protect and capitalize on our competitive
advantages; our people, our environment, and o.ur history, as we grow our economy;
and
WHEREAS, initiatives passed by the people of the State in recent years have
reduced or eliminated revenue sources previously relied upon to pay for services and
programs; and
WHEREAS, additional revenue sources needed to sustain existing county
programs will need to be referred to the Jefferson County voters for approval such as
property tax increases for criminal justice and general purposes, etc.; and
WHEREAS, increases in program costs and reductions in revenue due to the
shifting of State and Federal priorities including the loss of the Secure Rural Schools Act
by the national legislature (resulting in a loss in excess of $1.6 million in road funds and
special revenue funds) adversely affect the delivery of County services; and
WHEREAS, changes in program costs and revenue due to local economic
conditions and continued demands by State and Federal agencies affect the delivery of
County services; and
WHEREAS, adequate cash reserves need to be maintained for each operating
fund to provide for emergencies and for cash flow; and,
WHEREAS, the annual budget process provides opportunities to focus resources
in support of the strategic issues facing Jefferson County; and
WHEREAS, in order to maximize the use of limited resources, programs and
services must be strategic, effective, creative, innovative and efficient in their delivery
while targeting community priorities; and
42-08
Resolution No, re: Establishing Goals and Objectives for the 2009 Budget
WHEREAS, it is recognized that citizens of Jefferson County expect both
accountability from their public servants and afford ability from their government; and
WHEREAS, Jefferson County together with other local government agencies
recognize that collaborative efforts to provide services benefits all citizens of the
County; and
WHEREAS, the following strategic objectives are of highest priority:
1) Supporting local law and justice programs
2) Addressing locally identified and defined local public health issues
3) Protecting and enhancing natural resources
4) Investing in community infrastructure that encourages economic
opportunity
5) Planning for long term capital facility needs
6) Protecting and ensuring adequate clean water supplies for citizens and
the shellfish industry
7) Operating within a business plan based on sustainable resources,
measured performance, and outstanding customer service
8) Maintaining a professional County workforce that can meet the growing
service delivery needs of the County,
NOW, THEREFORE BE IT RESOL VED, that the Board of Commissioners of
Jefferson County does hereby establish the following goals and objectives to guide the
development and adoption of the 2009 Jefferson County Budget:
BUDGET PREPARATION
1, Budget requests shall be prepared in a consistent, citizen friendly format that
clearly identifies the resources needed and the services to be provided by each
program,
2. County offices and departments shall prepare budgets following the standard
format provided to them in the 'Call for Budgets' from the County Auditor.
3. Each office and department and each major division or program within each
office or department shall prepare a narrative, which shall include:
a) The mission statement in a clear concise statement explaining the
purpose of the division or program,
b) The staffing requirements for the coming year clearly indicating which staff
positions, or portions thereof, are grant supported,
c) Outcomes expected to be obtained by the program, including the impacts
anticipated by increased or decreased funding,
d) A description of how the program supports the eight (8) priority strategic
objectives.
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42-08
Resolution No, re: Establishing Goals and Objectives for the 2009 Budget
FISCAL BUDGET OBJECTIVES
1. The budget, when adopted, will be balanced within available resources. In
addition to annual fiscal objectives, there will also be a focus on long-term
financial analysis to insure financial sustainability,
2, Growth in General Fund property taxes, Conservation Futures Fund property
taxes and Road Fund property taxes shall not exceed the 1 % limit, plus taxes
collected on new construction,
3. Continue to successfully implement the 0.1 % sales tax levies as authorized by
the legislature including the funding of chemical dependency and mental health
needs, the Jeff COM Infrastructure funds and the Criminal Justice tax.
4, Transfers from the General Fund to other operating Funds will be adjusted from
current levels based on the impact of the rates of the new labor agreements,
5, For union staff, personnel costs (salaries, wages, and benefits) will be adjusted
based on the rates of the new labor agreements; there will also be an adjustment
to reflect annual step increases, Increase to FTE will require substantial
justification, The County's goal is to pay at the mid-range of employee salaries
with comparable counties to maintain employees and to recruit new employees.
6, For non-union staff, adjustments will be made as necessary to maintain salaries,
wages, and benefits as close to the competitive mean as possible recognizing
that the County's employees are its most valuable assets.
7, Reserves shall be maintained for each fund as authorized by resolution,
8. Non-personnel Operating Costs will be adjusted from the adopted 2009 budget
by 1 %, if possible financially,
9, Any proposed use of "banked capacity" will be for one-time non-recurring
expenses and emergency expenses per Ordinance 18-1220-04.
10, Rigorously examine fee levels and ensure that all fees are set at a level that
recaptures the cost of the service being provided with reasonable
accommodations provided to achieve other priorities; establish a fee schedule
that includes fines as a source to recover funds expended on enforcement and
examine alternatives for funding the hearing examiner system for the General
Fund. Consider a policy that requires "fees for service" for all new services to be
offered, unless a specific authorization is provided by the County Board of
Commissioners,
11. Successfully implement the increase to the Rural Counties Sales Tax approved
by the legislature in 2007 increasing the State paid sales tax from ,08% to .09%
for the Public Infrastructure Fund,
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42-08
Resolution No, re: Establishing Goals and Objectives for the 2009 Budget
STRATEGIC BUDGET OBJECTIVES
1, Support and maintain law and justice programs and utilize local law and justice
work load measurements to assist in supporting and prioritizing services;
encourage development of a community policing model that focuses on
collaboration between public agencies, private groups, individuals and most
especially the courts, law enforcement, Prosecutors office, and other law and
justice providers in the development of strategies that yield the best outcomes
within the resources available,
2, Support programs that identify and treat significant public health threats and gaps
in programs offered, and if identified:
a) Develop programs to address substance abuse issues that emphasize
prevention, early intervention and recovery,
b) Continue to fund the Local Health Data Profile to determine community
needs and prioritize services.
c) Deliver programs that promote healthier communities and individuals,
3, Look for ways and means to develop opportunities to continue the development
of parks, recreation and open space systems and a non-motorized transportation
system that identifies and addresses the most important safety, health and
economic development issues for local communities; Focus special attention on
extending the Larry Scott Trail from the Clallam County Line to Four Corners,
4, Support an effective economic development strategy for Jefferson County that
encourages participation by the City of Port Townsend, the Port of Port
Townsend, the Public Utility District No, 1, and other interested parties, Under
the County's leadership ensure that an effective economic development program
is carried forward for all of Jefferson County,
5, Continue the development and plans for construction of a sewer system in the
Tri-Area UGA: update the plan for the Gateway Visitors Center and develop a
plan to reconstruct an improved facility; develop a county-wide land use inventory
and infrastructure database with accompanying economic analysis to guide
future planning decisions,
6. As part of developing a Business Plan, the following will be reviewed and
evaluated:
a) Privatize and/or outsource services, programs, and functions where
appropriate,
b) Consolidate programs or services where appropriate and seek additional
funding through programs and grants,
c) Continue to monitor the permit process in Community Development and
Environmental Health to prevent unnecessary delays,
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42-08
Resolution No, re: Establishing Goals and Objectives for the 2009 Budget
d), Continue to partner with other local agencies to improve service delivery
and/or reduce costs.
e), Develop operating rules and guidelines for the staff to work with the Board
to prioritize existing resources,
7, Maintain a professional County workforce through adequate training and
compensation including:
SEAL:
a)
Review internal pay levels for managers across department boundaries for
fairness and consistency,
Compare benefits, time off, and pay levels of managers and non-
managers, discuss responsibility and equity in compensation,
Encourage Department Heads and Elected Officials to recognize
achievements of their employees,
Encourage and support education and training as needed,
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APPROVED this / It, - day of cl't~"+r.-L.
b)
c)
d)
, 2008.
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JEFFERSON COUNTY
BOARD OF COMMISSIONERS
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Phil20hn on, Chairman
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Davl ~~n, Member
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Page 5
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO:
Board of Commissioners
FROM:
Dennis Richards, Interim County Administrator
DATE:
June 16,2008
RE:
RESOLUTION NO. re: Establishing Goals and Objectives
for the 2009 County Budget
STATEMENT OF ISSUE: Adoption of the Resolution for establishing Budget Goals
and Objectives for 2009.
ANALYSIS: This resolution sets goals and objectives for the 2009 budget process in
order to maximize the use of limited resources, programs and services while targeting
community priorities.
FISCAL IMPACT: N/A
RECOMMENDATION: Approval of this Resolution will allow the 2009 budget process
to continue moving forward on time.
REVIEWED BY:
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County Administrator
Date
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