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HomeMy WebLinkAboutLittle River Enterprise Permit Digitizing Services - 090324 PROFESSIONAL SERVICES AGREEMENT Between JEFFERSON COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT And LITTLE RIVER ENTERPRISES THIS PROFESSIONAL SERVICES AGREEMENT ("this Agreement") is entered into between the County of Jefferson, a municipal corporation ("the County"), and Little River Enterprises ("the Contractor"), in consideration of the mutual benefits, terms, and conditions specified below. 1. Project Designation. The Contractor is retained by the County to perform the following Project: Provide support for database administration,coordination of mapping with permit data and software, coordination with other county database systems with permit database. 2. Scope of Services. Contractor agrees to perform the services identified on Exhibit"A" attached hereto including the provision of all labor. 3. Time for Performance. This Agreement shall commence on , 2024 and continue through June 30, 2025, unless terminated as provided herein. This Agreement may be extended by mutual written amendment, executed by both parties, not to extend past December 2025,after which a new procurement and Agreement must be used. Work performed consistent with this Agreement during its term, put prior to the adoption of this Agreement, is hereby ratified. The Contractor shall perform all services pursuant to this Agreement as outlined on Exhibit "A". Time is of the essence in the performance of this Agreement. 4. Payment, The Contractor shall be paid by the County for completed work and for services rendered under this Agreement as follows: a. Payment for the work provided by Contractor shall be made as provided on Exhibit "B" attached hereto,provided that the total amount of payment to Contractor shall not exceed $15,000 without express written modification of the Agreement signed by the County. b. Invoices must be submitted quarterly by the 15th of the following month for the previous quarter's expenses. Such invoices will be checked by the County, and upon approval thereof, payment will be made to the Contractor in the amount approved. Failure to submit timely invoices and reports pursuant to Exhibit B of the Agreement may result in a denial of reimbursement. Invoices not submitted within 90 days may he denied. c. Final payment of any balance due the Contractor of the total contract price earned will be made promptly upon its ascertainment and verification by the County after the Little River Enterprises Professional Services Agreement luatuaal8V saa!u'S !euo!szaJoJd saspdiama JanN awn 8u!pnlou! `}oaiayi uo!laod nus Jo `n !I!qs!! 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Jo; algel!ene idol ay of aas luawaaJBy s!yi of 9u!u!s1Jad slunoaoe pus swop.' s,Jolosaluop ayi '0£Z Ued '?l'd'D Z Pus SSZ ued •N•H•D Z Ru!sn ales pus nSotopoylaw lsoo loaalpu! us jo leu!wgns ayi aa!nbaJ saSJeya loaJ!pu! nut •(pap!noad saainaas ay18u!npoads) sluawaiels pus slaaysawrl 1u!pnlou! sao!nJas Its Joj uo!feivawnaop dnpIosq AJessaoau pus saomnu► apinoad [lugs Jolosaiuo;) •p •g1unoD ayi nq aousidaaas si! pus fuawaaJdy s!ya Japun slaodai jo [slywgns pus)IJOM 04IJO UOpaldWOO reasonable attorney's fees and costs, arising from injury or death to persons, including injuries, sickness,disease or death to Contractor's own employees, or damage to property occasioned by a negligent act, omission or failure of the Contractor. Contractor shall be liable only to the extent of Contractor's proportional negligence. The Contractor specifically assumes potential liability for actions brought against the County by Contractor's employees, including all other persons engaged in the performance of any work or service required of the Contractor under this Agreement and, solely for the purpose of this indemnification and defense, the Contractor specifically waives any immunity under the state industrial insurance law, Title 51 R.C.W. The Contractor recognizes that this waiver was specifically entered into pursuant to provisions of R.C.W. 4.24.115 and was subject of mutual negotiation. 9. Insurance. Prior to commencing work,the Contractor shall obtain at its own cost and expense the following insurance coverage specified below and shall keep such coverage in force during the terms of the Agreement. a. Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non-owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $200,000 each occurrence. Contractor shall provide a copy of the current Certificate of Insurance showing the coverage and limits. An automobile is not used in the performance of the duties identified in the scope of work. Transportation is strictly to the Jefferson County Offices in the Contractors personal vehicle to fulfill the contracted work. 10. Worker's Compensation (Industrial insurance), a. If and only if the Contractor employs any person(s) in the status of employee or employees separate from or in addition to any equity owners, sole proprietor, partners, owners or shareholders of the Contractor, the Contractor shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson County Public Health, upon request. b. Worker's compensation insurance covering all employees with limits meeting all applicable state and federal laws.This coverage shall include Employer's Liability with limits meeting all applicable state and federal laws. c. This coverage shall extend to any subcontractor that does not have their own worker's compensation and employer's liability insurance. d. The Contractor expressly waives by mutual negotiation all immunity and limitations on liability,with respect to the County, under any industrial insurance act,disability benefit act, or other employee benefit act of any jurisdiction which would otherwise be applicable in the case of such claim. c. If the County incurs any costs to enforce the provisions of this subsection, all cost and fees shall be recoverable from the Contractor. Little River Enterprises Pmtessional Services Agreement 1 1. Independent Contractor, The Contractor and the County agree that the Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. The Contractor specifically has the right to direct and control Contractor's own activities, and the activities of its subcontractors, employees,agents, and representatives, in providing the agreed services in accordance with the specifications set out in this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded County employees by virtue of the services provided under this Agreement, including, but not limited to: retirement, vacation pay;holiday pay; sick leave pay; medical, dental,or other insurance benefits; fringe benefits; or any other rights or privileges afforded to Jefferson County employees. The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Contractor,or any employee of Contractor. 12. Subcontracting Requirements% a. The Contractor is responsible for meeting all terms and conditions of this Agreement including standards of service,quality of materials and workmanship, costs, and schedules. Failure of a subcontractor to perform is no defense to a breach of this Agreement. The Contractor assumes responsibility for and all liability for the actions and quality of services performed by any subcontractor. b. Every subcontractor must agree in writing to follow every term of this Agreement. The Contractor must provide every subcontractor's written agreement to follow every term of this Agreement before the subcontractor can perform any services under this Agreement. The Public Health Director or their designee must approve any proposed subcontractors in writing. c. Any dispute arising between the Contractor and any subcontractors or between subcontractors must be resolved without involvement of any kind on the part of the County and without detrimental impact on the Contractor's performance required by this Agreement. 13. Covenant Against Contingent Fccs. The Contractor warrants that he has not employed or retained any company or person,other than a bona tide employee working solely for the Contractor,to solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Contractor,any fee, commission, percentage. brokerage fee, gifts,or any other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the County shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration,or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 14. Discrimination Prohibited. 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The Contractor shall not sell,assign, or transfer any of rights obtained by this Agreement without the express written consent of the County. 28. No Third-party Beneficiaries. The parties do not intend, and nothing in this Agreement shall be construed to mean, that any provision in this Agreement is for the benefit of any person or entity who is not a party. 29. Signature in Counterparts. The parties agree that separate copies of this Agreement may be signed by each of the parties and this Agreement shall have the same force and effect as if all the parties had signed the original. 30.Facsimile and Electronic Signatures. The parties agree that facsimile and electronic signatures shall have the same force and effect as original signatures. I . Arms-length Negotiations. The parties agree that this Agreement has been negotiated at arms- length. ith the assistance and advice of competent, independent legal counsel. 32.public Records Act. Notwithstanding the provisions of this Agreement to the contrary, to the extent any record, including any electronic, audio,paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, as may hereafter be amended, the Contractor agrees to maintain all records constituting public records and to produce or assist the County in producing such records, within the time frames and parameters set forth in state law. The Contractor further agrees that upon receipt of any written public record request, Contractor shall, within two business days, notify the County by providing a copy of the request per the notice provisions of this Agreement. 33. Confidentiality. With respect to all information relating to County that is confidential and clearly so designated, as required by the Health Insurance Portability and Accountability Act (I IIPAA)and any other applicable privacy laws, the Contractor agrees to keep such information confidential. The Contractor shall not disclose, transfer, or sell any such information to any party, except as provided by law or. in the case of personal information, with the prior written consent of the person to whom the personal information pertains. The Contractor shall maintain the confidentiality of all personal information and other information gained by reason of this Agreement, and shall return or certify the destruction of such information if requested in writing by Jefferson County. This Agreement, once executed, will be a"public record" subject to production to a third party if same is requested pursuant to•the Washington Public Records Act, Chapter 42.56 RCW, as may hereafter be amended. 34. Criminal History/Background Check, Each of the Contractor's employees,the employees of any of the Contractor's approved subcontractor,or volunteers used by the Contractor shall submit to a Washington State Patrol fingerprint identity and criminal history check before they are authorized to perform services for the Project. The County agrees to bear all reasonable costs incurred in the performance of this fingerprint identity and criminal history check. Contractors who may or will have regular access or limited access to any juveniles shall also: Little River Enterprises Professional Services Agreement piawaa V saapuos Ieuo!ssajaid sasudiatug i3A! 1 owl (iov(I 1X N 311,E wo MO'flo:I s3HaIVN9Is) izoz `i71-ni2p26-- io Asp s!g)aal.VU luatuaaaily pau8!s tp!m nlunoJ uosaaJJa f of inugns Hugs puu `uuod;anpuoasm funxas Jo uo!wrw of 5u!puodsa21 aoj sivatuaimbaJ aolau.nuo7 aql u:it •o `.osuaJjo isnxaS `tib'd6 MplI ut papnioui satuuo mau alp jo put; OLS•ov.EI MDj jo sluatuaunbaa ag1 lnoqu aigsapaimotni aas siaalunion ao `stolosiluoogns `saanoiduta its ainsua q `loago punoaitrsq pus A oistti putuzuo panoadds kltmoj uosaajaf .taglous sat;aX (£) amp £zana aouo ustp uaijo ssai 1ou o2aapun aolor.uuoD at{1 pasn saaalunion .to `aotosaiuoagns panotdds s,aolosaluo3 aril Jo ICUs 3o saasoidtua alp `saa.toidtua s,aolosaluoD alp Jo pro lstp aatnbax SIGNATURE PAGE Little River Enterprise JEFFERSON COUNTY BOARD OF COMMISSIONERS Tom S4hindl r,Owner Kate an,Chair St1t.,,�gr, Date r h on, Member Hei i Eisenhour, Member Approved as to form: 2) / 08/27/2024 for Philip C. Hunsucker Date Chief Civil Deputy Prosecuting Attorney Little River Enterprises Professional Services Agreement Iuawaal8d saai.vas Ieuo!ssa)wd saspdialug tan!a aim'I •asq.adxa Jo sea.e woil papaau se Suiu!eJj,ap!no.d •swalgord og!oads of suo!lnlos se IIaa se `sarnlonrls pus stool wolsna pue`arnlon.ls pus stool anlleu szTd3 gloq roj padolanap sassaoo.d pus sampans poddns luawnaou •L imp pus Su!13luuad of pampa swalgoad Sulnlos u! ls!sse of asllaadxa lsuo!ssaJo.d apinord •9 •assgEp p"Id3 ow Jo.; uotlsuaolns pug MoLppoM Sul11luuad of pampa saanpaoo.d pus sacsaoord uo as!Ape pue ls!ssy •S (sip `uo!laadsul olldas •S•a)saa.nos step ammo twit uo9sa8alu! slap Su!pnlau! 1d3 Xq palgeua'Cllomp lou:CllluuollaunJ poddns of(sainpaoo.d paaols pue sMa!n asegelep •S•a)sassaoo.d pus s uowala elep woisno arum pue dolanaU •{, (saanpaoord pawls pug sMO!n asegelep •S•a)spaau Su!laoda. poddns of swamp asuquirp woisno su!,(J!pow pus Su!3Ba1) •p nnou)po 'ld3 ow! slrodaa Su!leBalul 'Id3 u! dnlas laoda>j •q uo!lsaaj laodaJ •e :Su!pnlaul •sao.nos imp Palelarlluuad.aglo pue'1d3 gllM asn Jo.; slaodaJ lelsko gnM slrodar l!pa pus dolanaa •£ •spaau elep luawuudap.asn paw of luawlaedap saolnraS uopeuuoJUI ,Cluno7 uostaJJal• ql!M alsu!paooD •Z •uouerls!u!wpe assgemp(noDrau3 sE uMoul XlrauuoJ)'Id3.ai.C. .oj poddns aP!noad •i •.oIoEaluoJ agl.oJ saa!nrasJo adoos agl sagsllge1sa luawalels slit' NMOM 3O I I3L%I UV1S d 3!q!'l 3 Exhibit t3 Payment and Record Keeping Payment for the work provided by the Contractor shall he invoiced at the rate of$90'hour. Ongoing support will be provided at the hourly rate not to exceed $2,700 per month without a written agreement signed by both parties. In the event that expected or actual funding from any funding source is withdrawn,reduced,or limited in any way after the effective date of the Contract,the Contract may be renegotiated or terminated as provided herein. The Contractor will provide an invoice to the County for payment for services rendered quarterly. Invoices shall contain the hours worked and will briefly describe the work performed in furtherance of the Statement of Work made Exhibit A to the Contract. As identified in the contract the total amount shall not exceed $15,000 unless amended in writing. The invoice represents a report and shall be submitted to Jefferson County Department of Community Development,621 Sheridan Street,Port Townsend, WA 98368. 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CERTIFIED: j N/A:❑ ''" r 08/26/2024 Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: N/A: ❑ 08/26/2024 Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 8/28/2024. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 8/27/2024. County Standard PSA language. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL i