HomeMy WebLinkAboutOly oyster Disco Bay RFP 2024 scope_Final
Request for Proposal
Jefferson County Marine Resources Committee – Discovery Bay Oyster shell spread
Statement of need (scope of work).
The Jefferson County Marine Resources Committee (MRC) seeks a qualifled bidder
to transport bagged oyster shell to Discovery Bay. Over the past ten years the MRC
has been spreading oyster shell substrate as part of a long-term restoration project
seeking to reestablish a native Olympia oyster bed. Oyster shell provides substrate
for Olympia oyster larvae to settle and mature. The current restoration area contains
approximately 120,000 oysters over half an acre, and there is additional area ready
for substrate spread.
The restoration area is in Southern Discovery Bay (47.005043, -122.878226).
The MRC has secured all permits, except for a shell transfer permit, to place an
additional 55 yards of oyster shell on two DNR parcels.
We seek a qualifled company to transport bags of Paciflc oyster shell into the bay at
a high tide (+5ft) or above, and hand toss the bags over the side of a boat onto an
area the MRC has demarcated by buoys. Each bag of shell should contain between
200-250 individual Paciflc oyster shells, for approximately 30 bags of shell per cubic
yard. The shell must be able to qualify for a WDFW shell transfer permit.
If allowed by the contractor, the MRC can help provide several volunteers to help
toss bagged shell off the boat. The bags will be emptied by the MRC at a later date at
low tide by hand.
Estimated project budget.
The estimated maximum budget is $16,000 including any labor costs, transportation
costs, applicable taxes, and surcharges. Costs incurred in the development of
proposals and the selection process will be assumed by the proposers.
Estimated project schedule.
The proposed work will need to be completed before the end of the 2024 calendar
year, ideally by mid-December, appropriate tides and weather depending. Final
timeline will be mutually agreed upon by the Contractor and the MRC.
Evaluation criteria.
Proposals will be evaluated using the following criteria and ranking system:
1. Must have demonstratable experience and ability to complete this project
within proposed budget and timeframe, and follow Paciflc Oyster shell
speciflcations per the proposal elements below.
2. Qualifled proposals meeting criteria outlined in the proposal elements below
will be ranked in order by bidders’ ability to offer the lowest price for the
greatest number of bags of shell.
3. Per RCW 39.26, the lowest responsible bidder offering the greatest number
of bags of shell will be selected.
4. Proposal submissions will be reviewed starting November 1 st, and we
estimate a bidder will be selected and notifled by the second week of
November.
5. Per RCW 39.26.160, following selection and before award of a contract, a
bidder shall submit to the MRC a signed statement in accordance with RCW
5.50 verifying under penalty of perjury that the bidder is in compliance with
the responsible bidder criteria requirement, found in subsection (2)(f).
Proposal elements.
Please address the following questions in your proposal.
1. What is your overall approach to this project? Briefiy describe any past
experience with similar projects.
2. Do you have access to appropriate equipment to load and transport shell?
Please describe, and conflrm access to a personal/business owned vessel
for transport, or ability to make arrangements and be responsible for the
liability and expense of a vessel for delivery needs .
3. Contractor is responsible for providing Paciflc Oyster shell in bags, with each
bag containing 200-250 individual shells. Oyster shell must be able to qualify
for a WDFW shell transfer permit. Will the shell you provide meet these
requirements?
4. Please provide a cost-breakdown showing your ability to work within the
proposed budget. Please include transportation costs, staff costs, and cost
per bag of shell. Alternatively, please provide cost per bag of shell with all
other costs factored in.
5. Please itemize the amount of Paciflc Oyster shell you would be able to
provide, including total number of bags of shell, and estimated number of
individual shell per bag.
6. Please outline a list of key personnel who would work on this project, their
experience, and general availability through the end of 2024.
7. Contractors are responsible for providing their own insurance. Do you carry
the appropriate insurance that will cover the duration of this project?
Submittal deadline.
The deadline for submission of proposals is Wednesday November 6th, 2024 at 5pm.
Submissions received after this date will not be considered.
Submissions may be sent via email to jeff.co.mrc@gmail.com,
by phone at (360) 379-5610, ext. 230,
or in writing to: Attn: Marine Resources Committee, 121 Oak Bay Rd, Port Hadlock,
WA 98339. Written proposals must be postmarked by November 6th, 2024 to be
considered.
Public Disclosure Notice: This RFP will be made available online on the Jefferson County
website and in the Port Townsend Leader.