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Home My WebLink About2024 9-13 Data and Needs Assessment Committee - HFBData and Needs Assessment Committee - HFB Sept. 13, 2024 Check-ins and Agenda Approval - Present: Viki Sonntag - facilitator, Julia Cochrane - scribe, Heather Dudley-Nolette - Bayside, Cheryl Weinstein - Dove House EH and PSH Draft Target Goals Review – SNAPSHOT reports provide pretty stable number of around 550 homeless. We now have 259 beds in emergency housing. HAPT projection variables for length of stay comes from HMIS via the “Golden Report”. Length of stay has been trending down from high of 700 to 300 days in 2023. Exits to permanent housing has decreased from 79% in 2021 to 33% in 2023. Bayside has been at 54% exits to permanent housing; it has gone down slightly recently. Discussion about HMIS data and what info is/is not collected. Question: How has Length-of-Stay gone from 699 in 2019 to 300 in 2023? Argument that 2019 was anomalous due to Covid and small percentage of population in system being reported. Bayside Length of stay is 2-3 year average. There are people who have been in system as long as 6 or 7 years and some transition quickly (3 to 4 month stays) Dove House is a 90 day shelter. The Comp Plan requires that city and county have enough land zoned for EH projections of 617 beds. Consensus that we are still looking at incomplete and unreliable data. Recommend that we go with HAPT projections for 5 Year Plan while closely monitoring data to improve reliability. Also, existing and planned units exceed pro-rated 20-year projection need for next 5 years. Set target goal for length of stay at 1 year. Need to monitor how changes in rental housing availability affects length of stay. Viki to draft recommendation. Discussion of 5 Year Plan Objective: Objective from 5 Year Plan Draft Guidelines: Prioritize assistance based on the greatest barriers to housing stability and the greatest risk of harm. The first step is to get better at identifying the greatest barriers to housing stability and the greatest risk of harm Specifically, identify a goal in the plan: fully functional reporting in the HMIS system. Staff is the barrier to identifying goals and monitoring performance. We need dedicated people in the Coordinated Entry at each service agency. (Austin Spencer is OlyCAP’s coordinated entry specialist.) What is coordinated entry and who is responsible? Is Coordinated Entry different for Olycap, who has many other services besides housing and shelter. CEAB is creating intake forms. Vulnerability assessment = barriers assessment Danger assessment = greatest risk of harm. Experiencing violence. Our planning should address for various at risk populations. Differentiate the number of beds needed to address different needs. Is it possible to aggregate data from CEAB intake forms to anonymous reporting by different risk factors? How does this relate to data points entered into HMIS? Needs Assessment Timeline and Prep for Oct Prep for October Needs Assessment - Women and Children December - Chronically unhoused - Mike McCutcheon, United Methodist Church - Hadlock, Pastor who provides the meal at Kai Tai. Group Undocumented and West Coast at a meeting in West Jefferson county, and connect it with a community conversation. South County – go there and include Anya and Amelia from Health Dept. Also CLEAR Team. Homeless families invitees. Head Start, 4 superintendents, WIC, Tonya Barnett – YMCA. We need to have lived experience. Check availability of stipends or goodies from JCF, commerce. Schedule to coincide with PIT count in January. Revised Scheduled Needs Assessment 4/12/24 Seniors and Youth 6/14/24 Low-Income Workforce (Affordable Housing) 8/09/24 Domestic Violence, SA, Trafficking and Sex Workers 10/11/24 Women, Families and Children 12/13/24 People w Disabilities, (including those with substance use disorders and behavioral health challenges), and Chronically Homeless New - January (Date tbd) – Lived Experience 2/14/25 PGM, BiPOC and Undocumented New - 3/8/25 Renters and Underhoused 4/11/25 LGBTQ+ 6/13/25 Veterans, Sex Offenders, other distinct populations not covered above Unscheduled - Community Discussions for South and West Counties Committee-Consensed Recommendation for 5 Year Plan Target Goals For purposes of the 2025-2030 5 Year Plan for Homeless and Affordable Housing, the Data and Needs Assessment Committee of the Housing Fund Board proposes (1) to use pro-rated 5-year HAPT projections as target goal for EH and (2) to set a target goal of 1 year (average) Length-of-Stay in Emergency Housing. Emergency Housing beds Current (7/24) Number of Homeless (Emergency and Transitional) Housing Beds 253 5 Year Plan # of beds (2019) 116 HAPT Tool count of existing beds 58 HAPT requirement - 20 year Projection (2045) 617 Current 5 Year Growth (2019-2024) 118% Planned increase next year 16 Planned decrease next year (2024-2025) -48 Planned increase/decrease 2025 plus 5 Net -27 Existing and Planned 227 Existing and Planned Units (5 years) as percentage of HAPT 2045 projection 36% Permanent Supportive Housing units Current Number of Permanent Supportive Housing 63 5 Year Plan # of Units (2019) 37 HAPT current 16 Planned units 84 HAPT requirement - 20 year projection (2045) 248 Existing & Planned 155 Existing and Planned as a Percentage of HAPT 2045 projection 63% Background: The HAPT projections for emergency housing beds include an adjustment factor for length-of-stay. The HAPT 20 year (2045) projections of 559 beds for EH beds is based on 2019 data. The 2019 length-of-stay was 699 days (nearly 2 years) as used in the formula for Current Estimate of Units Needed Formula: Units needed = Unduplicated count [of homeless from SNAPSHOT Report] * length of stay/number of days per year)/HH size for homeless (HB 1220 Book 1 Guidelines: Establishing Housing Targets for your Community, p. 49). Analysis: The 669 days length-of-stay metric used in the HAPT Projections appears to be an outlier, both because of COVID and because the length-of-stay HMIS metric included only a portion (less than half) of the available EH beds in Jefferson County. Further, the portion of beds represented were beds in congregate shelters with less than full wrap-around services. New service providers using different full service transitional housing models (e.g. tiny villages) were not yet integrated into the HMIS system. With the (partial) integration of these service providers and new models, the length of stay is trending down from 699 days in 2019 to 300 days in 2023. (See Trends 1 - System Performance graph below.) / Source: Washington State Homeless System Performance County Report Card https://public.tableau.com/app/profile/comhau/viz/DRAFTWashingtonStateHomelessSystemPerformance_CountyReportCardSFY2019/ReportC ard However, the availability of affordable housing for extremely low and low income populations is driving lengths-of-stay in homelessness. There is no current indication that AH availability is improving. Moreover, the downward trend in length-of-stay is not supported by housing providers on-site experience. Lengths-of-stay of more than two years (going up to seven years) are not atypical. Also, the decrease in exits to permanent housing (see Trends 2 - System Performance graph below) counters the decrease in length-of-stay. Lastly, the HMIS data collection is still partial: data for Pat’s Place and Peter’s Place tiny home villages is also excluded. / Source: Washington State Homeless System Performance County Report Card https://public.tableau.com/app/profile/comhau/viz/DRAFTWashingtonStateHomelessSystemPerformance_CountyReportCardSFY2019/ReportC ard Conclusion: The committee’s consensus is that we are still looking at incomplete and unreliable data. Our recommendation is that we go with HAPT projections for 5 Year Plan (existing and planned beds already exceed 5 year pro-rated share) while closely monitoring data to improve reliability.