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HomeMy WebLinkAboutBayside - Hadlock Housing $860,000Name of Project or Program or Program: Bayside Housing and Services: Hadlock Housing Requested total amount for this application: $ 860,000 Area of the County to be served: Port Hadlock, WA Name of Applicant/Agency: Bayside Housing and Services Federal Tax ID #: 41- 1798297 Contact Person: Michael Moore Title: Grants Manager Add ress : 310 Hadlock Bay Rd. City: Port Hadlock Stat e: WA Zip: 98339 Phone Number: 360-919-5366 Fax Number: E- mai l: Mmoore@baysidehousing.org CERTIFICATION by Authorized Agency Representative (Board President, CEO, or another person authorized to bind the agency in a contract). Name of Authorized Agency Representative (print):___ Gary Keister_ ___________ Title: ____Executive Director________________________________ • Applicant certifies that these funds will be used as described in this application unless a change has been mutually agreed upon between Contractor and Jefferson County Board of County Commissioners. Substantive amendment requests will also require the approval of the Housing Fund Board (“HFB”). • Applicant certifies that the information in this application is true and correct. • Applicant certifies that it has no outstanding obligations to the County with respect to housing funds. ____________________________________________________ __10/18/2024____ Signature of Authorized Agency Representative Date SPECIFIC INFORMATION Please separately tab each section of the application submission as to Project or Program Description, Capacity, Alignment, Approach, Impact of Funds, Budget. PROJECT DESCRIPTION • Name of Project or Program: Hadlock Housing ____________________________________________________ • Amount requested: _$860,000____________________ • Provide a brief description of the Project or Program: (LIMIT 200 WORDS) Grant Proposal for Affordable Housing in Rural Area We propose the development of 10 affordable housing units, modular park models, in Port Hadlock, south of the Community United Methodist Church, addressing the critical need for affordable housing in this underserved region. Currently, the local housing market offers limited options for low- to moderate-income families, with high rental costs and few opportunities for homeownership. This project aims to provide safe, quality, and affordable housing to families in need, fostering community stability and growth. The proposed units will be built using cost-efficient materials to ensure long-term affordability while minimizing environmental impact. Each home will feature energy-efficient systems, reducing utility costs and promoting sustainable living. Additionally, the project will support local construction jobs and use local materials, contributing to the rural economy. Our approach includes collaboration with local government, non-profits, and community stakeholders to ensure the success of this project. We also plan to offer support services for residents, such as financial literacy workshops and homeownership counseling, to promote long- term self-sufficiency. With this grant, we aim to create a positive impact on the local community, reducing housing instability and offering families a pathway to a better quality of life • Specify the Project or Program goals and expected outcomes. Specify the measures of success by which the Project or Program will be assessed. (LIMIT 300 WORDS) Measurable Goals for Affordable Housing Project 1. Completion of 10 Affordable Housing Units a. Goal: Build 10 affordable housing units within a 12-month period. b. Measurement: 10 constructed and ready for occupancy by the end of the project timeline. 2. Increase in Housing Affordability a. Goal: Ensure housing costs (rent or mortgage) for each unit remain below 30% of the household's income to those that are at or below 60% AMI b. Measurement: Monthly rent or mortgage costs verified to be affordable for low- to moderate-income households. 3. Energy Efficiency & Sustainability a. Goal: Achieve a minimum of 15% reduction in energy consumption for each unit compared to standard housing. b. Measurement: Energy audits before and after construction, with measurable reductions in energy use. 4. Economic Impact in the Local Community a. Goal: Create at least 3 temporary construction jobs and support 3 local businesses through procurement of materials for site preparation. b. Measurement: Number of jobs created and the economic value of materials purchased locally. 5. Resident Support and Empowerment a. Goal: Offer financial literacy and homeownership counseling. Goal of 80% of residents that attend to provide feedback. Residents’ can access BHS Supportive Services for additional support. b. Measurement: Voluntary for residents to complete workshops and counseling sessions. 6. Community Engagement & Satisfaction a. Goal: Obtain positive feedback from at least 85% of residents through post-move- in surveys. b. Measurement: Survey results showing high satisfaction with housing quality, affordability, and community impact. • Specify the number of units of housing to be created or number of individuals who will be served by the Project or Program. In the first phase of this project, BHS is proposing 10 units, modular style, that will serve households at 60% or below. Threshold Requirements: • Identify the specific eligible use(s) under 5386 and/or 1590 for which the Project or Program qualifies, as listed on pages two through four of the RFP. If you are submitting for both operating and development funds, please submit separate budgets for each. 1590 Development Funds: • Provide a brief description of recent, relevant and successful experiences in delivering similar programs and/or projects.  Constructing affordable housing, which may include new units of affordable housing within an existing structure, and facilities providing housing-related services • Briefly describe how the project aligns with the priorities and objectives of the Five- Year Homeless Housing Plan and the community outreach conducted for the project or program. (LIMIT 400 WORDS) Objectives 1 & 2: BHS identifies program participants through a referral partnership with local social service organizations. We also post our application online to facilitate self- referral. Upon receipt, all applications are entered into our database to be followed by a detailed interview process. Focused interviews and questionnaires are completed to determine needs. Objective 3: BHS has increased its Transitional Supportive Housing unit count at Bayside Tower from 6 in 2016 to 20-26. A lack of affordable permanent housing options in the area forces program participants to stay in transitional housing much longer than optimal. That fact has guided BHS’s decision to begin a developing permanent affordable housing. Access to services will be specifically focused on education and skill-building to ensure sustainable tenancy. Objective 5: BHS designs and runs trauma-informed and client-centered programs to address the circumstances and background of each program participant. This goal guides our case management training and is based not merely on a policy of non-discrimination and inclusiveness based on race, gender or ethnicity, but extends to developing culturally sensitive services for our diverse pool of program participants. Past program participants have ranged in age (0-88), including BIPOC community members and those identifying as LGBTQ+. All are welcome at Bayside. Objective 6: Support Efforts Aimed at Ending Homelessness - Increase the development of affordable housing and alternative housing models. BHS is developing a schedule to meet with neighbors and announce. A. APPROACH - Completeness of Proposal and Readiness (5 Points) (LIMIT 400 WORDS) BHS has begun negotiations for a long-term lease of the parcel that currently houses Peter’s Place in Port Hadlock, WA. This site will have a sewer connection and is zoned for High Density residential development. 1590 funds will be utilized to begin the first phase of affordable housing at this location. The steps are as follows: 1. Design and planning: • Ensure designs comply with local building codes and environmental regulations. • Submit plans to local authorities for approval and obtain necessary permits, such as zoning changes, environmental clearances, and building permits. 2. Site Preparation & Construction • Prepare the site and begin construction of the housing units. • Clear the land, level the ground, and install utilities (water, electricity, sewage, etc.). • Begin foundation work, followed by framing, roofing, and exterior construction. • Delivery of 10 units to be places and anchored 3. Energy Efficiency and Sustainability • Install energy-efficient appliances, insulation, and HVAC systems to minimize utility costs for residents. • Consider renewable energy sources like solar panels, rainwater harvesting systems, or energy-efficient lighting to further reduce environmental impact. 4. Final Inspections & Occupancy (Months 15-16) • Conduct final inspections and prepare for residents to move in. • Ensure the units meet all building codes, pass safety inspections, and are ready for occupancy. • Market the units to eligible residents and manage tenant applications. • Provide move-in support and information on housing rights, maintenance, and financial literacy. 5. Ongoing Support & Community Engagement (Ongoing) • Foster community integration and provide ongoing support to residents. • Offer financial literacy workshops, homeownership counseling, and community- building activities. • Establish a maintenance plan for the upkeep of common areas and buildings. B. IMPACT OF FUNDS - Leverage of Other Funds and Number of Persons Assisted (10 Points) (LIMIT 400 WORDS) Funding for the construction of 10 affordable housing units directly addresses the need for stable, secure housing in the community. These homes will offer families an affordable option, reducing the risk of homelessness or displacement due to rising rental prices. Residents will benefit from long-term housing stability, fostering a sense of security and belonging in the community. The initial funding for 10 affordable housing units can create a strong foundation, making it easier to access additional funding from government programs, private investors, philanthropic organizations, and community resources. By demonstrating commitment and project feasibility, the initial investment can multiply through strategic leveraging of external funds, ultimately increasing the scale and impact of the project. C. PROJECT OR PROGRAM BUDGET – A Feasible Financial Plan (5 Points) BUDGET FORMS Funding period begins January 1, 2025, and ends December 31, 2025. Please use the attached budget templates. If you need additional space, you may insert rows. “Proposal” refers to the funds requested from these funds that will be applied to this specific Project or Program. Blank spaces are provided for additional categories. Justification for budget items must be specific, and that same specificity should be reflected in 10/subsequent billings. A maximum 10% Administration fee is allowed for projects if needed, however, Administration fees are not allowed for Capital Projects. CAPITAL BUDGET FOR REAL ESTATE DEVELOPMENT USES Financing Categories Estimate Basis of Estimate Total Acquisition Costs $50,000 Construction $720,000 Construction Fees $50,000 Financing Fees and Charges $ Guarantees and Reserves $ Developers Fee $40,000 $ Subtotal $ TOTAL $860,000 SOURCES Financing Categories Estimator Indicate if Committed or Application has been made. If not made indicate date application is to be submitted Private Loan $ Jefferson County Funds $860,000 Applying Public Sources (State or Federal Funds) $ Foundations $ Donations $40,000 Granted Low Income Housing Tax Credits (indicate 9% or 4%) $ Historic Tax Credits $ New Market Tax Credits $ Gap (if any) $ TOTAL $900,000 Please include any budget narrative that is descriptive or helpful to explain any part of your proposed expenditures in your capital budget(s). (LIMIT 300 WORDS) PROGRAM OPERATING BUDGET [Jan 1-Dec 31, 2025] Budget Categories Program Proposal Justification Priority Salaries $ $ Benefits $ $ Rental Subsidies $ $ Utilities $ $ Insurance $ $ Food/Supplies $ $ Furnishings/Equipment $ $ Repair/Maintenance $ $ Transportation (explain) $ $ $ Subtotal $ $ Administration (10% max.) $ $ TOTAL $ $ If your Project or Program includes salaries and benefits, please list position(s) and FTE to be paid by these funds (FTE should be that percentage of time the employee is dedicated to this Project or Program): Position Salary Benefits FTE FUNDING SOURCES FOR THE PROGRAM in 2025 Funding Sources Awards 2024 Awards 2025 Indicate if Committed or Application has been made. Public Sources (State or Federal Funds) $ $ Private Donations $40,000 $ Awarded Foundation Grants $ $ United Campaigns $ $ Other $ $ Other $ $ TOTAL $ $ Please include any budget narrative that is descriptive or helpful, to explain any part of your proposed expenditures. For instance, if you are requesting furnishings or appliances specifically for housing included in your Project or Program, what are the items you are requesting? (LIMIT 300 WORDS) ATTACHMENT A Required Insurance Coverages 1. Commercial General Liability. • Recipient shall maintain commercial general liability coverage on a form acceptable to Jefferson County Risk Management for bodily injury, personal injury, and property damage, in an amount not less than two million dollars per occurrence ($2,000,000) and an aggregate of not less than four million dollars ($4,000,000), for bodily injury, including death, and property damage. • The commercial general liability insurance coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverage: o Broad form property damage, with no employee exclusion; o Person injury liability, including extended bodily injury; o Broad form contractual/commercial liability, including completed operations and product liability coverage; o Premises – operations liability (M&C); o Independent contractors and subcontractors; and, o Blanket contractual liability. • Recipient’s commercial general liability policy shall include employer’s liability coverage. • The County and its elected officials, officers and employees shall be named as an additional insured party under this insurance policy. 2. Automobile Liability. • Recipient shall maintain business automobile Liability insurance on a form acceptable to Jefferson County Risk Management with a limit of not less than a combined single limit of $1,000,000 each occurrence. Coverage shall include owned, hired, and non-owned automobiles. 3. Workers’ Compensation (Industrial Insurance). Recipient shall maintain workers’ compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson County Risk Management, upon request. If the County incurs any cost to enforce the provisions of this subsection, all costs and fees shall be recoverable from Recipient. o Recipient shall provide Workers’ Compensation and Employer’s Liability on a state approved policy form providing benefits as required by law with employer’s liability limits no less than $1,000,000 per accident or disease. o This coverage shall extend to any contractor or subcontractor that does not have their own workers’ compensation and employer’s liability insurance. o Recipient expressly waives by mutual negotiation all immunity and limitations on liability, with respect to the County, under any industrial insurance act, disability benefit act, or other employee benefit act of any jurisdiction, which would otherwise be applicable in case of such claim. 4. General Insurance Requirements. • Insurance coverage shall be evidenced by one of the following methods: o Certificate of insurance; or, o Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. • Any deductibles or self-insured shall be declared to and approved by the County prior to the approval of this Agreement by the County. At the option of the County, the insurer shall reduce or eliminate deductibles or self- insured retention, or Recipient shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. • Failure of Recipient to take out or maintain any required insurance shall not relieve Recipient from any liability under this agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations concerning indemnification of the County. • Recipient’s insurers shall have no right of recovery or subrogation against the County (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies so affected shall protect all the parties and shall be primary coverage for all losses covered by the above described insurance. • Insurance companies issuing Recipient’s insurance policy or policies shall have no recourse against the County (including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of insurance policy. • All deductibles in Recipient’s insurance policies shall be assumed by and be at the sole risk of Recipient. • Any judgments for which the County may be liable, in excess of insured amounts required by this agreement, or any portion thereof, may be withheld from payment due, or to become due, to Recipient until Recipient shall furnish additional security covering such judgment as may be determined by the County. • Any coverage for third party liability claims provided to the County by a “Risk Pool” created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any insurance policy Recipient shall provide to comply with this Agreement. • The County may, upon Recipient’s failure to comply with all provisions of this Agreement relating to insurance, withhold payment or compensation that would otherwise be due to Recipient. • Recipient shall provide a copy of all insurance policies specified in this Agreement. • Written notice of cancellation or change in Recipient’s insurance required by this Agreement shall reference the project name and agreement number and shall be mailed to the County at the following address: Jefferson County Risk Management, P.O. Box 1220, Port Townsend, WA 98368. • Recipient’s liability insurance provisions shall be primary and noncontributory with respect to any insurance or self-insurance or self-insurance programs covering the County, its elected and appointed officers, officials, employees and agents. • Any failure to comply with reporting provisions of the insurance policies shall not affect coverage provided to the County, its officers, officials, employees or agents. • Recipient’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. • Recipient shall include all subcontractors as insured under its insurance policies or shall furnish separate certificates and endorsements for each subcontractor. All insurance coverage for subcontractors shall be subject to all the requirements stated in this Agreement. The insurance limits mandated for any insurance coverage required by this Agreement are not intended to be an indication of exposure nor are they limitations on indemnification. • Recipient shall maintain all required insurance policies in force from the time services commence until services are completed. Certificates, insurance policies, and endorsements expiring before completion of services will be promptly replaced. • Recipient shall place insurance with insurers listed to business in the State of Washington and having A.M. Best Company ratings of no less than A-, with the exception that excess and umbrella coverage used to meet the requirements for limits of liability or gaps in coverage need not be place with insurers or re- insurers licensed in the State of Washington. • Certificates of insurance as required by this Agreement shall be delivered to the County within fifteen (15) days of execution of the Agreement. To the extent a certificate lists or refers to any endorsements solely by name. description or number it shall be the responsibility of Recipient to obtain and provide to Jefferson County Risk Management a full and complete copy of the texts of such endorsements. • The County shall be named as an “additional insured” on all insurance policies required by this Agreement. • Recipient shall furnish the County with properly executed certificates of insurance that, at a minimum, shall include: o The limits of coverage; o The project name and agreement number to which it applies; o The certificate holder as Jefferson County, Washington and its elected officials, officers, employees and agents with the address of Jefferson County Risk Management, P.O. Box 1220, Port Townsend, WA 98368; and o A statement that the insurance policy shall not be cancelled or allowed to expire except on thirty (30) days prior written notice to the County.