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Home My WebLink About045 08 ce. C. S , .~ I JEFFERSON COUNTY 1~. '71'!"1~ STATE OF WASHINGTON IN T~E\Mt~'OF A HEARING NOTICE} RESOLUTION NO. 45-08 FOR PROPOSED SUPPLEMENTAL BUDGET} APPROPRIATIONS/EXTENSIONS FOR } VARIOUS COUNTY FUNDS } WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2008 budgets; and, WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2008, The following identified revenue and expenditure amounts are to be added to the various Funds, Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: NOW, THEREFORE, BE IT RESOLVED, that an emergency is hereby declared, and that supplemental budget appropriations/extensions be made for the above noted funds, FUND # FUND NAME AMOUNT FROM UNENCUMBERED FUND BALANCE REVENUE CURRENT EXPENSE/GENERAL FUND 001-067-000 Emergency Management 001-261-000 Transfers $0 $294,434 $294,434 $14,038 $0 $14,038 Tolal General Fund SPECIAL REVENUElCAPITAUENTERPRISElINTERNAL SERVICE FUNDS 127-000-010 Public Health $0 155-000-010 Veteran's Relief $15,000 183,000-010 Facililies Mgl $8,215 503-000-010 Unemployment Reserve $30,000 504-000-010 Induslriallnsurance Reserve $12,000 $294,434 $0 $0 $0 $0 Page 1 of2 EXPENSE $14,038 $294,434 $308,472 $0 $15,000 $8,215 $30,000 $12,000 IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET} APPROPRIATIONS/EXTENSIONS FOR } VARIOUS COUNTY FUNDS } RESOLUTION NO, 45-08 BE IT FURTHER RESOLVED, that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 21st day of July, 2008, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that atsaid hearing any interested taxpayer may appear and be heard for or against the extensions for such alleged emergency, .APPROVED this rIh day of July, 2008, )\1' 'f co" > ...1.,). 4... )'fJ' .. t', . J JEFFERSON COUNTY " ; ''\>. c;~ , BOARD OF COMMISSIONERS SEAL::' \,',.~',.,.~;')' ~ ~.: '.,; "<,-t,y.__~<: A... " 4. ~<;)5'" .' i1 .: ..'~ 'h,_~ t.", .,.' .' , " .' ATTEST: ""!. ~ n~ Ctf! c.. 4ifiie Ma'tthe~, CMC Deputy Clerk of the Board QL.,~~ J'hr"";', M,mb,\- Page 2 of2 TO: BOARD OF COUNTY COMMISSIONERS Date: 06/19/08 RE: Request For Emergency Budget Appropriation/Extension and Amendment Industrial Insurance Reserve Department/Fund Name 504-000-010 Fund Number Commissioners: (check all that apply) lZl Please be advised thaI after a Ihorough examination of my current budgel it appears Ihat the amount allocated is insufficient to pay necessary expenses of this' department for this year. Afler a careful examination of all Ihe expendilures wilhin the departmenl budgel wilh respect to present and future needs, I find thaI my budget is short, Therefore, I requesl an emergency appropriation and budget exlension in the amount $12,000.00 for this current year for the reason( s) outlined below, lZl For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes.f No o Please be advised that a revenue source (i.e. grant, Dew fee) has been received by this department which was not included in the annual budgel at Ihe lime it was prepared, Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud el $0.00 $0,00 $0,00 $0,00 $0,00 $0.00 $0,00 BARS # Expenditure Description Current Revision New Budgel Bud et 5] 761.41.0000 L&I ADMINISTRATION COSTS $20,000,00 $]2,000,00 $32,000,00 $0.00 $0.00 $0.00 $0.00 $20,000.00 $12,000.00 $32,000,00 ~asonJQ[.App'!,Qm:i!!tion/ExtensiQ!L.~,.,~,_.,,",~,__,....,,'"".' "" "',',",_",.,"_.___,.,'".....'.~... [This fund pays for the Relro Pool's 3rd party administrator for L&I claims, The bill is paid quarterly and the current budget will Inol cover the fee for the balance of the year, L_~".,~..._.__.._..__ ::r:i~ / , ~,,,- ^~~~^~<--~-<----~-~,-~"-,-~"'-,~--,-,~._"'~_..'-,-><-,--,~~_.__.~~--"'-~,' ()~ TO: BOARD OF COUNTY COMMISSIONERS Date: 06/18/08 RE: Request For Emergency Budget AppropriationlExtension and Amendment JC Unemploymenl Reserve Department/Fund Name 503-000-010 Fund Number Commissioners: (check all that apply) [ZJ Please be advised thaI after a thorough examination of my current budget it appears thaI the amount allocaled is insufficient to pay necessary expenses of this department for this year, After a careful examination of all the expenditures wilhin the department budgel with respect to present and future needs, I find that my budget is short, Therefore, I request an emergency appropriation and budgel extension in the amount $30,000.00 for this currenl year for the reason(s) outlined below, [ZJ For funds other than Current Expense -- Is Ihere enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes.f No CJ Please be advised Ihat a revenue sonrce (i.e. grant, new fee) has been received by this department which was nol included in the annual budget al the time it was prepared. Therefore, I requesl an emergency appropriation and budget extension in the amount of to include this new revenue in the budget tWs year as outlined below. BARS # Revenue Description Current Revision New Budgel Bnd et $0,00 $0,00 $0.00 $0,00 $0,00 $0,00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud eI 51778.41.0000 UI Claims $25,000,00 $30,000,00 $55,000.00 $0.00 $0.00 $0,00 $0.00 $25,000,00 $30,000.00 $55,000,00 ~Q.!!JQLt.'pprQP!'jatio!lffixtens!on ; II Higher unemploymenl claims for the Iasl 2 quarters. 24,999.53 I --1 2008 Budgel is $25,000, and bills for first 2 quarters already total L,_________. __'_'_.._._.._,__._ '__. , ~fully su~mitted~. / fz ~ ~Lv_- . -' ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: June 5, 2008 Central Services/Facilities Management Department/Fund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason's outlined below. I request an emergency appropriation and budget extension in the amount of: I $8,215 I 183-000-010 Fund Number [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [K]Yes DNo D Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 51830,10,0000 51830,20,0000 Description BUDGET CURRENT REVISION AMENDED $273,165 $4,638 $277 803 $168792 $3.577 $172,369 $0 $0 $0 $441,957 $8,215 $450,172 Salaires & Wa es Personnel Benefits Reason for Appro riation/Extension Cost increase from Parks for grounds maintenance at administrative facilities, ~L't~ Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: 6/18/08 RE: Request For Emergency Budget Appropriation/Extension and Amendment Veteran's Relief Fund 155-000-010 Fund Number Department/Fund Name Commissioners: (check all that apply) lZI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of an the expenditures within the department budget with respect to present and future needs, I fmd that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $15,000.00 for this current year for the reason( s) outlined below. 1:1 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes./ No D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in Ihe annual budget al the time il was prepared, Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Bndget Bud el $0,00 $0.00 $0,00 $0,00 $0,00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budgel Bud et 55360.40,0000 Other Services/Charges $37,000,00 $15,000.00 $52,000,00 $0,00 $0,00 $0,00 $0,00 $37,000,00 $15,000.00 $52,000,00 ~\l~soILfQx,ApPJ:QJl.ri<l.tiQ.n/Ex!.ensiQIL "..., iIn past years, Ihe fund has received and processed applications from Veterans for about $25,000 annually. To date we have processed applicalions Ihal total about $28,000, In addilion, an interfund transfer of $6,000 was budgeted lasl year and has been iprocessed to compensate the County Commissioners Fund for clerical services. With the current economic pressures, it is [expected that more Veterans will be requesting help to pay for their rent, utilities, medical costs and food. In addition, over halfi jthe applications for the past several years have been to pay funeral benefits for Veterans and their wives. i ! i , i ! i_~_,___~___._~_n_.,__~___._.____"_..__mm..'~"__._,.____._~_,.___~.__.. _____......_...__._ __._ .._. _ .m .~________..___ l:bmi~,'" :-'. . _xl L<-A- k-- JM TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Pu blic Health 127 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year, After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I Date: June 1S, 200S D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes, DNo ~ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was , not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $34,434 I BARS Revenue # 39700,00,0310 Description o eratin Transfer - In Beckett Point Pro'ect BUDGET CURRENT REVISION AMENDED $0 $34,434 $34,434 $0 $34,434 $34,434 BUDGET BARS Expenditure 1/ Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 $0 $0 $0 Reason for Appropriation/Extension The revenue listed above was not included In the original 2008 budget. Public Heath covered the initial expenses to facilitate the beginning of the Beckett Point Project and assisted the County and PUD by applying and receiving a Department of Ecology Grant. Public Health requests a transfer from the General Fund for the initial expenses that were not covered by the grant award. ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Public Health 127 DepartmenVFund Name Fund Number Commissioners: (mark all that apply with an ''X'') D Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason(s) outlined beiow, I request an emergency appropriation and budget extension in the amount of: I I Date: June 18, 2008 D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo ~ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and bud et extension to include this new revenue in the budget this year as outlined below in the amount of: $260,000 BARS Revenue # 39700,00,0160 Description o eratin Transfer - In BUDGET CURRENT REVISION AMENDED $486,043 $260,000 $746,043 $486,043 $260.000 $746,043 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 $0 $0 $0 Reason for Appropriation/Extension The $260,000 request consists of budget impacts from the December 2007 reduction in the County's contribution from the General Fund of $100,000 and the recent new Union contract with an increase of approximately $160,000, Both of these outcomes significantly affected Public Health's 2008 operating budget and the fund balance, leaving an approved budget with a -$508,000 balance, The requested $260,000 will result in maintaining the baseline County contribution, manage the first year of the three year Union settlement, and enable JCPH to work with a feasible operating budget with a guarantee of meeting the carry forward requirement at the end of 2008, !P!?J TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: June 19, 2008 County Administrator/Transfers DepartmenVFund Name Commissioners: (mark all that apply with an "X") 00 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year, After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and bud et extension in the amount of: $294,434 001-261-000 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59700,00,0160 59700,00,0179 Description Transfer Out, Health Transfer Out, Health, Beckett Point BUDGET CURRENT REVISION AMENDED $486,043 $260,000 $746043 $0 $34,434 $34,434 $0 $0 $0 $486,043 $294,434 $780,477 Reason for A pro riation/Extension 1, The $260.000 will be used by the Health Fund to restore working capital. The transfer in account in the Health Fund will be 127-000-010,39700,00,0160, 2, The $34,434 will be used by the Health Fund to replace monies spent on the Beckett Point project, The transfer in account in the Health Fund will be 127-000-010,39700,00,0310, Respect " Elected Official/Department Head Signature ~ TO: BOARD OF COUNTY COMMISSIONERS Date: June 18, 2008 RE: Request For Emergency Budget AppropriationlExtension and Amendment County Administrator, Emergency Management/General I DepartmentlFund Name 001.067-000 Fund Number Commissioners: (check all that apply) IZI Please be advised thaI after a thorough examination of my currenl budgel il appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respeel to present and future needs, I find thaI my budget is short, Therefore, I request an emergency appropriation and budget extension in the amount $14,038.00 for Ihis current year for the reason(s) oullined below. CI For funds olher Ihan Current Expense .- Is there enough Fund Balance (unencumbered cash) 10 cover Ihis additional expenditure? Yes No ~ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in Ihe annual budgel at the time it was prepared, Therefore, I request an emergency approprialion and budget extension in the amount of $14,038.00 10 include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budgel Bud et 33397,04,0200 FEMAE04-131.EMPG $14,038,00 $14,038,00 $0,00 $0,00 $0,00 $0.00 $14,038.00 $14,038,00 BARS # Expendilure Description Current Revision New Budgel Bud el 51471.49.0000 Miscellaneous $0,00 $14,038,00 $14,038,00 $0,00 $0,00 $0,00 $0,00 $0,00 $14,038,00 $14,038,00 ~n for ApproprjationlExtension I IJefferson County Emergency Management's grant requesl through FEMA's Emergency Managemenl Performance Grant i (EMPG) program was approved. This granl authorizes the purchase of a logislics trailer 10 support disasler recover operations land ongoing outreach activities. i i I I ,_c,~, i ~_..,~,~.^._",-~-"j ~ullY s~mi~, ' I ~~ ,~~ Dennis Richards t~ JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST [K] CONSENT AGENDA D REGULAR AGENDA TO: Board of County Commissioners County Administrator Allen R. Sartin, Central Services Director oJ(J,- July 7, 2008 Resolution - Publish Budget Supplemental/Extension Hearing FROM: DATE: SUBJECT: STATEMENT OF ISSUE: Various County Departments have requested increases to their 2008 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. STRATEGIC GOALS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments, ANALYSIS (PRO & CON): Not Applicable COST BENEFIT ANALYSIS: Not Applicable FISCAL IMPACT: Provided in resolution Revenue Budget Line Item: Expenditure Budget Line Item: Gain or Loss (-): REQUESTED ACTION: Approve resolution to publish a notice for the Hearing. BY: oa Fr;jll'llt Ciffu,J, County Administrator