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MINUTES
Lodging Tax Advisory Committee (LTAC)
Special Meeting Minutes August 9, 2024 – 10:00 a.m.
Jefferson County Commissioners Chambers
(Hybrid)
Members: Chair Greg Brotherton, Diana Smeland, Amy Neil, Kevin Wooley and Tara McCauley
Staff: LTAC Clerk Adiel McKnight
CALL TO ORDER: Chair Brotherton called the meeting to order at the appointed time.
Members Smeland, Neil, and McCauley were present. Member Wooley joined the meeting at
10:05 a.m.
PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments and no
comments were received.
LTAC REAPPOINTMENT (2) re: Tara McCauley, Jefferson County Historical Society and
Kevin Wooley, Quilcene Historical Museum: The Board of County Commissioners took action
on July 22, 2024 to reappoint LTAC Members McCauley and Wooley. Chair Brotherton
expressed appreciation to the members for their service to LTAC.
APPROVAL OF MINUTES: Member Smeland moved to approve the Special Meeting Minutes
of July 26, 2024 as presented. Member Wooley seconded the motion. The motion carried by a
unanimous vote.
DISCUSSION re: RFP contract reporting process: Peninsula Trails Coalition President Jeff
Bohman and Fundraising Manager Michelle Canale provided a presentation on the Peninsula
Trails Coalition and stated the trail programs are up and running. They answered questions posed
by the board and thanked them for LTAC funding.
Wooden Boat Foundation (WBF) Director Barb Trailer and WBF Impact & Evaluation Manager
Dakota Hankin provided a presentation on the Northwest Maritime Wooden Boat Festival and
expressed appreciation for LTAC funding. They answered questions posed by the Board.
PRESENTATION re: Budget Recommendations; LTAC Funding Available for 2025
Fund 125 Hotel/Motel Fund Revenue: LTAC Members discussed the following:
o Annual Capital Contingency
o Costs for County Staff to Administer Fund 125
Finance Manager Judy Shepherd presented on LTAC fund balances and provided an estimate for
2025 She answered questions posed by LTAC members. Below is a table she shared:
2
After discussion the consensus of the committee was to allocate the full $900,000, for an RFP and
not do a supplemental RFP unless more funds become available. Chair Brotherton will invite the
City of Port Townsend LTAC members to a future LTAC meeting.
Chair Brotherton opened the floor to allow for public comments, and one comment was received.
CONTINUED DISCUSSION re: Legal Review of RFP’s: At the last LTAC meeting of July
26, 2024 this topic was tabled for a future meeting. In the meantime Chair Brotherton contacted
the Prosecutor’s Office to confer if they could review RFP’s to verify they fall under the LTAC
RCW criteria. The Prosecutor’s Office advised they are available to review RFP’s to make sure
they meet the RCW criteria.
DISCUSSION re: LTAC Master Plan Mission and Goals: LTAC Members discussed their
vision and goals for the future. After discussion, LTAC members agreed to create a Master Plan
during the 2025 RFP approval process, for Jefferson County LTAC to implement in 2026.
FUTURE MEETING AGENDA ITEMS: Chair Brotherton will reach out to other counties
LTAC, to see if they can attend a future meeting and share their processes.
CLOSING REMARKS: Clerk to send doodle poll to LTAC members to schedule a two (2) hour
meeting.
ADJOURNMENT: Chair Brotherton adjourned the meeting at 10:55 a.m. until the next regular
or special meeting as properly noticed.
Respectfully submitted by:
________________________________ _________________
Adiel McKnight, LTAC Clerk Date
Cash and Investments 8/9/2024 708,371
Remaining 2024 Revenue - Add 399,533
Remaining 2024 Expense - Less 308,294
Net Income 91,239
Estimated 2024 ending fund balance 799,609
Estimated 2025 revenue 500,000
2025 Available 1,299,609
less reserve 275,000
Potential 2025 RFP if no 2024 Supplemental RFP 1,024,609
Potential 2024 Supplemental RFP -
Potential 2025 RFP with max 2024 Supplemental RFP 900,000