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HomeMy WebLinkAboutHEARING re CDBG JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Mark McCauley, County Administrator FROM: Amanda Christofferson, Grants Administrator DATE: November 4,2024 SUBJECT: PUBLIC HEARING Community Development Block Grant(CDBG) for 2024-2025 Public Service Grant Application Proposed and Closeout of 2022-2024 Public Services Grant; Olympic Community Action Programs (OlyCAP) STATEMENT OF ISSUE: Jefferson County Staff and our subrecipient Olympic Community Action Programs (OlyCAP)will present information regarding the Closeout of CDBG-Public Service grant for 2022-2024 including the use of $217,789.00 expended to serve low- and moderate-income persons in Jefferson and Clallam counties. In addition,they will present their plan for use of$106,000.00 in funding for 2024-2025. Staff recommends that the Board of County Commissioners hear the public testemony on needs in Jefferson and Clallam Counties. ANALYSIS: This hearing is a requirement of the CDBG program and intended to inform citizens of the use of funding and the availability of funds and eligible uses. It is our interest to receive comments on proposed activities in particular from low-to moderate-income citizens of our counties. Receiving public comment can change the use of the Public Service funds to better meet the needs of our citizens. FISCAL IMPACT: Available CDBG- Public Services funding for the 2024-2025 contract period is $106,000.00. RECOMMENDATION: Receive public comment and provide recommendations for changes to the current application and/or approve of the use for the CDBG-Public Services funding in 2024-2025. REVIEWED BY: 0 3� Mark McCaule ounty Administrator Date Please publish 2 times: October 23 and October 30, 2024 Contact Person: Amanda Christofferson, Auditor's Office Bill to: Jefferson County Commissioners P.O. Box 1220 Port Townsend, WA 98368 NOTICE OF PUBLIC HEARING Community Development Block Grant(CDBG)-Public Service Funds NOTICE IS HEREBY GIVEN that a public hearing is scheduled by the Jefferson County Board of Commissioners for Monday,November 4. 2024 at 10.30 a.m. in the Commissioners' Chambers, County Courthouse, 1820 Jefferson Street, Port Townsend, WA 98368 (HYBRID). Notice of said hearing is to be published in the official newspapers of Jefferson County and Clallam County. This hearing is to review the spending of the 2022-2024 Public Service funding to benefit low-to moderate-income residents. Representatives from Olympic Community Action Program will be present to discuss community needs, inform citizens of the availability of funds and proposed uses of the State Community Development Block Grant(CDBG) in 2024-2025. All parties are interested to receive comments on the proposed use of funds toward, particularly from lower income persons residing in the Jefferson and Clallam Counties. The information is available for viewing on the County website by clicking on: www.coJefferson.\vq.us—Services—Laserfiche Web Portal (username and password is: public)— Board of Commissioners—BOCC Agenda Packet—2024 Weekly Agenda Items—04 November 2024— 110424—HEARING re CDBG Public Service Funds You are welcome to participate in this hearing. You will need to join the meeting by 10:30 a.m. using the following methods: VIRTUALLY: Via the following Zoom, link: https:Hzoom.us/j/93777841705, PHONE: Dial 1-253-215-8782 and enter access code: 937-7784- 1705#and press *9 to "raise your hand"to be called upon. Access for the hearing impaired can be accommodated using Washington Relay Service at 1-800-833-6384,or IN-PERSON In addition, written testimony is also invited beginning on October 23, 2024 and ending on November 4, 2024 at the end of the Public Hearing, unless extended by the Board of County Commissioners. Written public testimony may be submitted by Email to: jeffbocc(&',co.jefferson.wa.us You may view testimony received by clicking here: www.co.jefferson.wa.us— Services—Laserfiche Web Portal—Board of County Commissioners— BOCC Agenda Packets—2024 Weekly Agenda Items—04 November 2024— 110424 - HEARING re CDBG Public Service Funds You can also Mail your testimony to: Jefferson County Commissioners' Office; P.O. Box 1220, Port Townsend, WA 98368. Written testimony must be received by the Board of County Commissioners by the end of the hearing testimony period. Signed this 2151 day of October, 2024. JEFFERSON COUNTY BOARD OF COMMISSIONERS /S/Kate Dean, Chair ATTACHMENT 14-D (1) � 4 Department of Commerce Community Development Block Grant PUBLIC SERVICES CONTRACT CLOSEOUT REPORT 2. Contract Number: 22-62210-007 3. Official 1820 Jefferson St Address: Port Townsend,WA 98368 2. Grantee Jurisdiction: Jefferson County J PROJECT SUMMARY_ 4. Name of Chief Administrative Official: S. Title: Mark McCauley I County Administrator 6. CDBG Contract End Date or Project Completion Date: 6/30/2024 7. Final Public Hearing Date: ---- 11/04/2024 8. Brief project summary and results achieved: (See instructions on following page) The 2022-2024 funding was used to perform staff activities associated with Housing Assistance and Emergency Food provision. In addition, considerable funding was allocated to low- and moderate-income child care assistance and food purchasing for low- and moderate-income food service programs. 9. Physical address of the activity(s) if not available at start of project(See instructions) 823 Commerce Loon, Port Townsend WA 8368 The chief administrative official of the grantee jurisdiction certifies that: 1. To the best of his/her knowledge and belief, the financial information and data provided in this report is true and correct as of the signature date indicated below. 2. The project was completed in accordance with the grant contract and scope of work. 3. A final public hearing was conducted to assess project performance. 4. Records supporting the information provided in this report will be maintained for a minimum of six(6)years from final closeout and made available upon request. 5. Consents to the use and reproduction by the CDBG Program or anyone authorized by CDBG,of any and all provided audio or video recording or photographs without compensation. In the event audits disclose disallowable costs,the Washington State Department of Commerce shall retain the right to recover an appropriate amount of costs after fully considering the recommendations on disallowed costs resulting from the final audit. Signature: Chief Administr ti Official EYate CDBG Contract Closeout Report I FINANCIAL SUMMARY BUDGET SUMMARY HUD IDIS Activity Number, Budget Code&Activity Title (See the project A-19 invoice voucher information) Expenditures Budget Code Activity Title Budget Amount Funds Expended Balance 05Z 8593 Program Costs $106,500 $106,500 0 05Z 8593 Prog Costs Amend A $104,500 $104,500 0 21A 8594 Gen Admin $3,500 $3,500 0 21A 8594 Gen Admin Amd A $3,500 $3,289.59 $210.41 Total CDBG $218,000 $217,789.59 *$210.41 Other Funding 0 0 TOTAL PROJECT $218,000 $217,789.59 *Any dollar amount reflected in the Total CDBG Balance column will be assumed as a de-obligation and returned to the CDBG Program. PROGRAM INCOME SUMMARY WILL THIS PROJECT GENERATE PROGRAM INCOME ❑ Yes X No If you check"Yes," and request to retain program income you must submit a Program Income Reuse Plan by closeout or receipt of first loan payment (housing rehabilitation, microenterprise assistance or other), whichever is earlier. Program income(PI)is defined as the gross income received by a CDBG grantee or subrecipient that was generated from the use of CDBG funds and equals or exceeds $35,000 in a single calendar year. For detail on program income and content of a Program Income Reuse Plan see Section 4 CDBG Management Handbook. CDBG Contract Closeout Report , 24-62210-007 Community Development Block Grant Grant Application Data Grant Year 2024 General Information liefferson Count Program Name 2024 CDBG Public Services Jurisdiction Jefferson County Unique Entity Identifier#(UEI) FGN7DDMJA7H7 UEI /SAM.gov Expiration date 12/26/2024 Total Grant Amount $ 106,000 Mailing Address 1820 Jefferson St Street Address same City Port Townsend State WA Zip code 98368 Signature Authority for Grant Agreement First Name Mark Last Name McCauley Title County Administrator Email MMcCauley@co.jefferson.wa.us Contact Information Contact First Name Amanda Contact Last Name Christofferson Phone (360)385-9232 Title Grants Administrator Email amchristofferson@co.jefferson.wa.us Mail Address 1820 Jefferson St City Port Townsend State WA Zip Code 98368 24-62210-007 Funding Total CDBG Grant Amount (from Page 1) $ 106,000 County General Admin ($3,500 max.) $3,500 3500 Services Amount (Equals grant total minus funds reserved for Admin) $ 102,500 Program Income $ 0 Local Public Funds $ 0 Other State Funds $ 0 Other Federal Funds $ 0 Private Funds $ 0 Total Additional Funding Involved in delivering Service Activities $ 0 Total Funding including CDBG $ 106,000 Beneficiaries Number of Persons 1000 Number of Households 850 Number LMI Persons 1000 Numbetr LMI Households 850 Subrecipients and Consultants Digitally signed by Amanda Amanda Chirstofferson Chirstofferson Date: 2024.10.17 115M8 -07'00' 24-62210-007 . !►. VVasn.rgtor -- Deoa,tmen %IF Commerce Community Development Block Grant Demographics and Title VI Certification Grant Year 2024 LAWS AND REGULATIONS GOVERNING TITLE VI CERTIFICATION Title VI of the Civil Rights Act of 1964,which states: "No person in the United States shall,on the grounds of race,color,or rational origin,be excluded from participation in,be denied benefits of,or be subjected to discrimination under any program or activity receiving federal financial assistance." Section 1.4(b)(2)(1)of the regulations of the Department of Housing and Urban Development issued pursuant to Title VI, which require:"A recipient,in determining the types of housing,accommodations,facilities,services,financial aid,or other benefits which will be provided under any such program or activity,or the class of persons to whom,or the situations in which, such housing,accommodations,facilities,services,financial aid,or other benefits will be provided under any such program or activity,or the class of persons to be afforded an opportunity to participate in any such program or activity,may not,directly or through contractual or other arrangements, utilize criteria methods of administration which have the effect of subjecting persons to discrimination because of their race,color,national origin,or have the effect of de-eating or substantially impairing accomplishment of the objectives of the program or activity as respect to persons of a particu ar race,color,or national origin." Demographics 1. Ethnicity of the service area(see the Ethnicity and Race instructions). Provide the numeric count of those residents in the service area who are of Hispanic or Latino origin. 1,305 Hispanic or Latino origin 2. Race -Provide numeric count by race. ze,sse white zoo Black or African American ess American Indian/Alaska Native 49% Asian persons so Native Hawaiian and Other Pacific Islander sie Some Other Race z,ssz Two or more 32977 TOTAL POPULATION 3.96% Hispanic/Latino percentage Minority Outreach 3. MINORITY POPULATIONS reported in the service area demographics above are: m Scattered throughout the community. �] Scattered throughout the community, with concentrations in the areas listed in the following question 0 Concentrated in the areas listed in the following question. 4. Description of areas of population concentrations: Input 'N/A" if no area concentration issues. N/A 24-62210-007 5. The following opportunities were provided to Title VI protected groups to participate in and comment on the design of activities to be undertaken as part of this project(check all that apply): m Public hearing to review community development and housing needs Community meeting(s) Community survey 0 Apply to be on a wait list for direct assistance 0 Other: 6. Will all residents of the service area have the opportunity to benefit from this CDBG project? If the answer is NO, provide the Title VI protected group(s)or minority populations residing in the area that will not benefit from the CDBG project. m Yes, all residents of the service area will benefit 0 If not- please explain below: benefits low to moderate income persons or households 7 The above populations that will not benefit from this CDBG project: Will receive similar services provided through existing programs. Do not receive similar services provided through existing programs. explain: m N/A-All residents of the service area will have the opportunity to benefit 8. For those protected groups that will not benefit from this CDBG project nor will receive similar services, provide a plan that identifies a timetable for providing such services in the future OR describe the reason no services are planned. Enter "N/A"if no explanation is required. N/A 9. The following steps will be taken to ensure CDBG benefits are offered to all residents and Title VI protected groups within the community: (check all that apply) © Protected groups will be informed of the opportunity to apply for the direct assistance program funded by CDBG 0 Protected groups will be informed of the availability of programs to be located in a CDBG funded facility m A community meeting will be held to inform all residents of benefits resulting from this CDBG project m REQUIRED:A final public hearing to receive comment on this CDBG project is required and will be conducted (if applicable) with outreach and accommodation for non-English speaking residents. Other: The applicant is certifying compliance with Title VI of the Civil Rights Act of 1964 by assessing and reporting on the ethnicity/racial composition of its residents and minority outreach above. Name&Title Mark McCauley County Administrator Digital Signature Signing will lock a!I form entries 24-62210-007 .1►. Washington State Department of Commerce Community Development Block Grant PROGRAM ACTIVITIES and LOW - AND MODERATE - INCOME (LMI) BENEFIT DESCRIPTIONS Grant Year 2024 Jefferson County Program Activities must be detailed enough for Commerce to understand what direct services will be accomplished with CDBG funds and how the activities meet the CDBG definition of an eligible public service that provides a direct benefit to principally low- and moderate-income persons. Homeless Services The Homeless Services activities will take place in Jefferson County and will include provision of water and sanitation access at the Caswell-Brown Village 03T Homeless services �;f- p S = No longer Substandard 4- Special case. Primarily LMI persons served 100 Signature ATTACHMENT A - SCOPE OF WORK AND BUDGET Grantee: Jefferson County Contract: 24-62210-007 Project Description/ Deliverable Jefferson County is awarded a CDBG Public Services Grant for eligible public services through Olympic Community Action Programs. These services will be directed toward limited clientele with low and moderate incomes(LMI)based on HUD LMI criteria. This grant will exclusively benefit approximately 1,000 persons residing in the non-entitlement area(s)of Clallam and Jefferson counties Project Budget Budget Code&Funding Leveraged other Funding Total Funding 21A General Administration$ $3,500 Other Federal$ $0 OS Public Services$ $102,500 Other State$ $0 Local Public$ so Private$ $0 Total CDBG Funds$ S 106,000 Total Other Funds$ SO S 106,000 Project Activities Milestones Execute grant contract with Commerce. Complete the environmental review in compliance with Federal related laws and authorities. Before first Verify subrecipient does not have an active exclusion record in SAM.gov. payment request Establish a subrecipient agreement that includes the project budget and the semi-annual beneficiary reporting requirement.Submit a signed copy to Commerce. Review subrecipient reimbursement requests against the project costs, project budget,and contract start date. Not more than Document the county's CDBG general administration costs. monthly Prepare and submit payment requests with supporting documentation to Commerce. Document receipt of grant funds and reimbursement of eligible costs. Submit CDBG Beneficiary Reports by the end of the month following the semi-annual date. Jan 31,July 31 As necessary,arrange an audit with the Washington State Auditor in accordance with the Annually Uniform Guidance, 2 CFR 200,Subpart F-Audit Requirements. Complete applicable civil rights requirements. Before final Conduct monitoring of the subrecipient to verify CDBG requirements and all costs reimbursed are payment request allowable. Conduct a final public hearing to review project performance,resolve all monitoring issues with CDBG,and submit a CDBG Contract Closeout Report. Deliver the direct services identified in the CDBG application through the local community action Before contract program. end date Allocate and manage public services funds as established in the approved subrecipient agreement and budget. Meet the CDBG national objective of principally benefiting low-and moderate-income persons.