The URL can be used to link to this page

Home My WebLink About088 07 CC, cs J J 1(('0.-'5) /Olq 01 r1 w:\. IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET } APPROPRIATIONS/EXTENSIONS FOR } VARIOUS COUNTY FUNDS } JEFFERSON COUNTY STATE OF WASHINGTON RESOLUTION NO. 88-07 WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2007 budgets; and, WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2007, The following identified revenue and expenditure amounts are to be added to the various Funds, Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: FUND # FUND NAME AMOUNT FROM UNENCUMBERED FUND BALANCE CURRENT EXPENSE/GENERAL FUND 001-060-000 County Commissioners 001-063-000 Planning Commission 001-080-000 District Court 001-240-000 Superior Court 001-261-000 Transfers Out Total General Fund $14,378 $4,000 $21,877 $29,498 $100,560 $170,313 SPECIAL REVENUE/CAPITAUENTERPRISE/INTERNAL SERVICE FUNDS 108-000-010 Extension $0 114-000-010 Economic Development $0 122-000-010 Jeftcom $183,847 125-000-010 Hotel/Motel $15,410 126-000-010 HHS Site Abatement $0 127-000-010 Public Health $630 128-000-010 Water Quality $0 143-000-010 Community Development $73,718 303-000-010 Clocktower $191,000 306-000-010 Public Infrastructure Fund $70,000 Page I 012 REVENUE $0 $0 $0 $0 $0 $0 $14,500 $128,560 $0 $0 $10,000 $54,000 $22,000 $0 $0 $0 EXPENSE $14,378 $4,000 $21,877 $29,498 $100,560 $170,313 $14,500 $128,560 $183,847 $15,410 $10,000 $54,630 $22,000 $73,718 $191,000 $70,000 IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET } APPROPRIATIONS/EXTENSIONS FOR } VARIOUS COUNTY FUNDS } NOW, THEREFORE, BE IT RESOL VED, that an emergency is hereby declared, and that supplemental budget appropriations/extensions be made for the above noted funds, BE /T FURTHER RESOLVED, that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 22"d day of October, 2007, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the exteJ3Sffi-';-stJCh alleged emergency, ~\\" 0\(" ..,\ :' ".? .~Pf~:<?VED this 8th day of October, 2007, · (v,;,.~... J"FEeSONCOUNT< ~hes, CMC ~ Deputy Clerk of the Board JOe ~u;ti~, Member RESOLUTION NO. 88-07 Page 2 012 TO: BOARD OF COUNTY COMMISSIONERS Date: 09120/2007 RE: Request For Emergency Budget Appropriation/Extension and Amendment COMMISSIONERS Department/Fund Name 001-060-000 Fund Number Commissioners: (check all that apply) lZI Please be advised that after a thorough examination of my current budget it appears .that the. amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of aU the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, I request an emergency appropriation and budget extension in the amount $14,378.00 for this current year for the reason(s) outlined below, Q For funds other thun Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I lequest an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et Revision New Budget $0,00 $0,00 $0,00 $0.00 $0,00 $0,00 $0,00 BARS # Expenditure Description 59411,64,0050 JA VS System for Chambers Current Bud et Revision New Budget $0.00 $14,378,00 $14,378,00 $0.00 $0,00 $0,00 $0,00 $14,378,00 $14,378,00 ,RS'll~s.9.l.l"f9.!Am)ropriatiQ!II);:1<c1:l;l.l~gl.l"., .~. "",'," ._.....,~."w_....~..w~.w...~.~~... ._.~...."m.~".m....._.......l i;Audio equipment in Chambers need to be replaced with same type of system the District and Superior Courts use because the ! IChambers is used as a Courtroom on occasion. The FTR systems that the Courts are using need to be replaced immediately and : jifthat is done it is more cost effective to have the systems for the 3 areas purchased and installed at the same time. . I i L~~....~.,~.,.~,~~~."".""",~".",_,.".._,_" Respect lly SUb:teM TO: BOARD OF COUNTY COMMISSIONERS , RE: Request for Emergency Budget AppropriationlExtension and Amendment Planning Commission Department/Fund Name Date: September 21, 2007 001-063-000 Fund Number Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is ',,' ,insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budgel.with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $4,000 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 55860.49,0000 Description Miscellaneous Rent, Etc) BUDGET CURRENT REVISION AMENDED $2,880 $4,000 $6,880 $2,880 $4,000 $0 $0 $6.880 Reason for Appropriation/Extension To cover Planning Commission minutes preparation. Currently meeting on a weekly basis. !J-, fJYLf2- Elected OfficiallDe TO: BOARD OF COUNTY COMMISSIONERS Date: 9121/107 RE: Request For Emergency Budget AppropriationJExtension and Amendment District Court Department/Fund Name 001 080 000 Fund Nlimber Commissioners: (check all that apply) lZI Please be advised t.lJat after a thorough examination of my cummt budget it appears that the amount allocated is insuffICient to pay necessary expenses of this department for this year, After _ oarel1l1 eumlnatlon of an the expenditure. within the department budget with respect to present and future needs, I fme! that my budget is short, Therefore, 1 request an emergency appropriation and budget extension in the amolUlt $21.876.89 for this current year for the reason(s) outlined below. CJ FtH'I""iII ot/ut' tAlIIl Cuf'N1lI Expeme .. Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No CJ Please be advised that a revenue .ouree (Le. grant, new fee) ha. been 'received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS /I Revenue De.erlptlon Current Revision New Budget Bu et $0.00 $0.00 SO.OO SO.OO SO,OO $0.00 SO.OO BARS /I Expenditure Deserlptlon Current Revillon New Budget Bu et 001 080 000.. . JA VS Recording System S2,900.00 59412.64.0010 $2,900.00 $21,876.89 ~l!l!onfQIAp.llrQPri.!l.tiQ!lLExtlm_i9n__.. __.~ _. [The cummt means of creating and reproducing nocord~!'If proceedings in DC is a proprietary software called FTR. It is an [increasingly problematic software. It's taken up an uDusua1ly large amount of tech stall's time over the past few years as lhlly !try to resolve multiple problems associated with it. The eurrent system has shut down or froze during hearings, failed to archive Jrecords, failed to initiate disks, COlTUpted disks, etc. and that is just a sample of the problems we are facing, The cost of [throwing away a corrupted disk from this failing system isn't nearly as costly as a1awsuit to the County or an overtmned [conviction for the Clerk's failure to provide a record of proceedings in the DC. The JA VS system that would replace the FTR is 'superior to our cummt system in many ways, and includes much better microphones and a new P A system with video jcapability. The video system would tie into the existing link withe jail and would provide an actual video & audio record of [those proceedings. JA VS has provided 'sole source' letter \Wich accompanies this request and should eliminate the need to [open the matter for bids, The FTR system has not been upgraded in District Court since it was originally purchased in 2001. Respectfully submitted, -...J-c a..c-c...e ~ce..... 6 (..L~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: September 21, 2007 SUPERIOR COURT DepartmentlFund Name Commissioners: (mark all that apply w~h an "X") []] Please be advised that after a tnorough examination of my curent budget ~ appears that the amount allocated is insufficient to pay neceSsary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find' that my budget is short, Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $29,49J.. I 001 240 000 Fund Number D For funds other than Current Expense (General Funcl)- -Is there enough Fund Balance (unencumbered cash) to cover this add~ional expend~ure? DYes DNo D Please be advised that a revenue source (i.e. grant, n_ fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore. I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 Description JAVS RECORDING SYSTEM CURRENT o BUDGET REVISION AMENDED ~9 497,4€l ~ $0 $29,4 ,. $29,49 Reason for A ro riation/Extension The current means of creating and reproducing records of proceedings in SC is a proprietary software called FTR. It is an increasingly problematic software, It's taken up an unusually large amount of tech staffs time over the last 6 months as they try to resolve multiple problems associated w~h it. The current system has shut down or froze during hearings. failed to archive records, failed to in~iate disks, corrupted disks, etc. and that is just a sample of the problems we are facing, The cost of throwing away a corrupted disk from this failing system isn't nearly as costly as a lawsuit to the County or an overturned conviction for the Clerk's failure to provide a record of proceedings in the SC, The JAVS system that would replace the FTR is superior to our current system in many ways, and includes much better microphones and a new PA system w~h video capability, The video system would tie into the existing link withe jail and would provide an actual video & audio record of those proceedings. JAVS has provided "sole source" letter which accompanies this request and should eliminate the need to open the matter for bids. lected OfficiallDepartment Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: September 16, 2007 County AdministratorlTransfers/General Fund DepaltmentlFund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufticientto pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $100,560 I 001-261-000 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) B~~~over this additional expenditure? D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59700,00,0410 59700,00,0126 59700,00,0128 Description Transfer Out, Economic Development Transfer Out, HHS Site Abatement Transfer Out, Water Qualit ,CWO BUDGET CURRENT REVISION AMENDED $25,000 $68,560 $93.560 $0 $10,000 $10,000 $0 $22,000 $22,000 $0 $0 $25,000 $100,560 $125,560 Reason for Aopropriation/Extension $68,560 to provide matching monies for a CTED grant for professional services from Eric Hovee: $10,000 for Site Abatement actions; $22,000 for Water Quality CWO Study Iy Submitted, . .1...el I TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: September 19, 2007 WSU JEFFERSON COUNTY EXTENSION Department/Fund Name Commissioners: (mark all that apply with an "X") []] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the exp~nditures within the department budget with respect to prAsent and future needs, I find that my budget is short, Therefore" for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $12,000 108000010 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s IKJ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and bud et extension to include this new revenue in the budget this year as outlined below in the amount of: $12,000 BARS Revenue # 33314,19,0305 Descri ption MRC PROJECT GRANT BUDGET CURRENT REVISION AMENDED $143,224 $12,000 $155,224 $0 $0 $0 $143,224 $12,000 $155,224 BARS Expenditure # 53190.41,0030 Description PROJECT CONTRACT SERVICES BUDGET CURRENT REVISION AMENDED $94,500 $12,000 $106,500 $0 $0 $0 $0 $94,500 $12,000 $106,500 Reason for AppropriationlExtension AMENDMENT TO MRC GRANT, #CZM G0600035, PROJECT INCREASED FROM $230,000 TO $242,200 DURING THE PERIOD JULY 1, 2005 TO JUNE 30, 2007 FOR ADDITIONAL OLYMPIA OYSTER MONITORING AND SURVEYS BY CONTRACTOR (S). TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: September 19, 2007 WSU EXTENSION 108000010 DepartmenVFund Name Fund Number Commissioners: (mark all that apply with an "X") []] Please be advised that after a thorough examination of my curent budget n appears that the amount allocated is insufficient to pay necessary expenses of this department for this year, After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $2,500 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s lKJ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore. I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $2,500 I BARS Revenue # 34710,00,0050 Description 4H GIBBS LAKE CHALLENGE BUDGET CURRENT REVISION AMENDED $2,500 $2 500 $0 $0 $0 $0 $2,500 $2,500 BARS Expenditure II 57121.10,0620 57121,20,0000 Description CLERK HIRE-GIBBS LAKE PERSONNEL BENEFITS BUDGET CURRENT REVISION AMENDED $0 $2 275 $2 275 $26,023 $225 $26,248 $0 $0 $0 $26,023 $2,500 $28,523 Reason for Appropriation/Extension FEES ARE CHARGED TO GROUPS FOR PARTICIPATING IN GIBBS LAKE CHALLENGE COURSE, A PROGRAM THAT FOSTERS TEAM DEVELOPMENT AND PERSONAL GROWTH, THE FEES PAY FOR THE WSU EXTENSION FACILITATORS / CLERK HIRES, ciallDepartment Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment County Administrator/Economic Dev Fund DepartmenUFund Name Commissioners: (mark all that apply with an "X") [K], Pleilse be advised that after a thorough examination of ml' current budget it appears that the amount allocated is in~ufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, ,Therefore, for this current year for the reason's outlined below, r request an emergency appropriation and bud et extension in the amount of: $128,560 Date: September 16, 2007 114-000-010 Fund Number D F'or funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s [K] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $128,560 I BARS Revenue # 39700.00,0010 ?????,?????? Description Transfer In, General Fund CTED Grant BUDGET CURRENT REVISION AMENDED $25,000 $68,560 $93560 $0 $60 000 $60,000 $0 $0 $25,000 $128,560 $153,560 BARS Expenditure # 55100.41,0000 55100,10,0000 55100,20.0000 Description Professional Services Wa es Benefits BUDGET CURRENT REVISION AMENDED $25,000 $91,600 $116,600 $0 $27,480 $27,480 $0 $9 480 $9,480 $0 $0 $25,000 $128,560 $153,560 Reason for Appropriation/Extension To budget the monies for a CTED grant for professional services from Eric Hovee, Respectfully Submitted, TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Date: September 12, 2007 JeffcomlJeffcom Fund DepartmentlFund Name Commissioners: (mark all that apply with an ''X'1 00 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insuffICient to pay necessary expenses of this department for this year, After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $183,847 I 00 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? ooYes DNo D 122-00-010 Fund Number Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 $0 AMENDED $0 $0 $0 $0 $0 BARS Expenditure # 59700,00,0121 Description Transfer Out, Jeffcom Enhancement Fund BUDGET CURRENT REVISION AMENDED $0 $183847 $183 847 $0 $0 $0 $0 $0 $183,847 $183,847 Reason for Aoorooriation/Extension This transfers a portion of the .1 % sales tax revenue to the Jeffcom Enhancement Fund to pay debt service on the 2007 GO Bond, which is intended to acquirelbuildlinstall various infrastructure in the communications system. Res~lv:mittu , Elected OfficiallDepartment Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: 9/12/07 RE: Request For Emergency Budget Appropriation/Extension and Amendment HoteUMotel Fund DepartmentlFund Name 125 Fund Number Commissioners: (check all that apply) I:zJ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $15,410.00 for this current year for the reason( s) outlined below, IZI For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes.,f No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0,00 $0,00 $0,00 $0,00 $0,00 $0,00 $0,00 BARS # Expenditure Description Current Revision New Budget Bud et 51990.41.0011 Gateway Center Upgrade $5,000,00 $13,910.00 $18,910.00 594.19,63,0010 Other Improvements $0,00 $1,500.00 $1,500,00 $0,00 $0,00 $0.00 $5,000,00 $15,410,00 $20,410,00 budget development by the Visitor Center Committee to meet current identified needs for the Visitor Center. R~"",,,,"y ~bmi""", ~ ./' I /I Il cY~Q. 112~ (W)~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: September 20, 2007 County Admlnistrator/HHS Site Abatement Department/Fund Name Commissioners: (mark all that apply with an "X") m Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year, After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $10,000 I 126-000-010 Fund Number o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s m Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $10,000 I BARS Revenue # 39700,00,0010 Description Transfer In, General Fund BUDGET CURRENT REVISION AMENDED $0 $10,000 $10000 $0 $0 $0 $0 $10,000 $10,000 BARS Expenditure # Description 56253.41,0050 Clean U Activities BUDGET CURRENT REVISION AMENDED $0 $10,000 $10000 $0 $0 $0 $0 $0 $10,000 $10,000 Reason for Appropriation/Extension These budget adjustments are necessary to cover the actual invoices for clean up activities. Respectfully Submitted. .~l~ 0 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Public Health Department/Fund Name Date: September 20, 2007 127 Fund Number Commissioners: (mark all that appiy with an "X") D Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay neces,sary expenses of this department for this year, After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason(s) outlined below, Ilequest an emergency appropriation and budget extension in the amount of: I $54,000 I []] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? []]Yes DNo [K] Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $54,000 I BARS Revenue # 33403,10,0380 33404,92.0300 33404,93.0300 33831,00,0100 Description Derelict Vessels - DOE Consolidated Contract - Technolo Mini Grant Other OSS Activities Mason Count SMP BARS Expenditure # 56210.41.0240 56210,31,0020 56210.41,0030 56210,35,0000 56210.45,0000 56220.42,0030 BUDGET CURRENT REVISION AMENDED $0 $19,000 $19,000 $0 $2,000 $2,000 $0 $25,000 $25,000 $40,000 $8,000 $48,000 $40,000 $54,000 $94,000 BUDGET CURRENT REVISION AMENDED $1,000 $17,500 $18,500 $6,018 $11,000 $17018 $0 $3 500 $3 500 $8000 $6000 $14000 $0 $11,730 $11,730 $0 $4,900 $4,900 $15,018 $54,630 $69,648 Reason for Appropriation/Extension The revenue and expenses listed above were not reflected in the 2007 budget. New funding from Department of Ecology and Department of Health will be received in 2007. The revenue from Mason County is not an addition to the original allocation, but based on a projection of expenses and the balance of the agreement. Revenue coming from Department of Health will replace funding from current grants that end in June. Expenditures listed above are in conjunction with objectives outlined in various grants;. The equipment and software will enhance the support to the food program and customer service; allowing each food establishment to be tracked individually each year instead of focusing all fees on the calendar year. During the budget process for the 2007 budget it was decided to return our rental car, but it has been discovered in order to keep up with the demand of field inspections and home visits, the rental car is necessary for 2007. Slackberry's have been purchased for each Regional Duty Officer to have access to security alerts as quick as possible. $4,900 is estimated for the cost of the Blackberry's and support plan through the remainder of the year. Respectfully Submitted, Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Water Quality Department/Fund Name Commissioners: (mark all that apply with an "X") Date: September 20, 2007 128 Fund Number 00 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year, After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $22,000 I Ig] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) @~~~over this additional expenditure? ~ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $22,000 I BARS Revenue # 39700.00,0300 Description o eratin Transfer-CWD Stud BUDGET CURRENT REVISION AMENDED $0 $22,000 $22 000 $0 $0 $0 $0 $0 $22,000 $22,000 BARS Expenditure # 53111.41,0240 Description Miscellaneous Professional Services BUDGET CURRENT REVISION AMENDED $0 $22 000 $22 000 $0 $0 $0 $0 $0 $0 $22,000 $22,000 Reason for Appropriation/Extension These budget adjustments are to retain a consultant to design a Clean Water District to improve water quality throughout Jefferson County. Consultant will schedule and facilitate community outreach and education meetings and submit to Jefferson County Public Health a draft and a final recommendation report. Respectfully Submitted, /, ~'- cted OfficiallDepartment Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Department of Community Development Department/Fund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year, After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $73,718 Date: September 21, 2007 143-000-010 Fund Number [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [K]Yes DNo D Please be advised that a revenue source (Le. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 1) 55810,46,0010 2) 55860.41,OCQO 3) 55862.41.0000 Description General Liabili Insurance Premium Professional Services Professional Services BUDGET CURRENT REVISION AMENDED $21,068 $8,550 $29,618 $51,949 $46,300 $98,249 $10,000 $18,868 $28,868 $0 $0 $83,017 $73,718 $156,735 Reason for Appropriation/Extension 1) Amount in 2007 Budget not adequate to pay actual invoice of $29.618. 2) Professional Services for SMP Update not taken into consideration in 07 preparation. Grant was to end June, 07 Grant and Time extension was given. 3) Arch' Mark B) G-3166 revenue received in 2006. Invocie for payment received Fall of 2007 along with n i oice r interest on revenue received in 2006. Resp mill , Elected Official/De Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Central Services/Clocktower Fund Department/Fund Name Commissioners: (mark all that apply with an "X") 00 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year, After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and bud et extension in the amount of: $191,000 Date: September 21, 2007 303-000-010 Fund Number 00 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? OOYes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59410,62,0010 59700.00,0019 Description BUDGET CURRENT REVISION AMENDED $689,612 -$329,000 $360612 $250,223 $520,000 $770,223 $0 $0 $0 $939,835 $191,000 $1,130,835 Renovation Pro'ect Transfer Out. Construction Fund Reason for Approoriation/Extension This change reflects final estimated costs and revenue for this project, Ra;r;:S~~tt~~ Q/fl//07 Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: 06120/07 RE: Request For Emergency Budget Appropriation/Extension and Amendment Public Infrastructure Department/Fund Name 306-000-010 Fund Number Commissioners: (check all that apply) lZI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $70,000.00 for this current year for the reason(s) outlined below, 121 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes.f No o Please be advised that a revenue SOurce (i.e. grant, new fee) bas been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0,00 $0,00 $0,00 $0,00 BARS # Expenditure Description Current Revision New Budget Bnd et 59700.00.0405 Transfer to Tri Area Sewer $80,000.00 $70,000.00 $150,000,00 $0,00 $0,00 $0,00 $0.00 $80,000,00 $70,000.00 $150,000.00 R!l~a.~Q!} fOL~PJl!QIlIiil!jon/Extell~iQll._ _~~. ___ budgeted transfer to the Tri Area Sewer Fund did not get completed in 2006, ...........-----..-......---..---.., I I Respectfully submitted, ~!).a:....I.J 0 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST 00 CONSENT AGENDA o REGULAR AGENDA FROM: DATE: SUBJECT: Board of County Commissioners County Administrator Allen R. Sartin, Central Services Director ~ TO: October 8, 2007 Resolution - Publish Budget Supplemental/Extension Hearing STATEMENT OF ISSUE: Various County Departments have requested increases to their 2007 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes, This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing, STRATEGIC GOALS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments, ANALYSIS (PRO & CON): Not Applicable COST BENEFIT ANALYSIS: Not Applicable FISCAL IMPACT: Provided in resolution Revenue Budget Line Item: Expenditure Budget Line Item: Gain or Loss (-J: REQUESTED ACTION: Approve resolution to publish a notice for the Hearing, REVIEWED BY: Date