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Home My WebLink About092 07 QC All lXp1-J 101;)3/01 JEFFERSON COUNTY State of Washington 92-07 RESOLUTION NO. ORDER: BUDGET APPROPRIATIONS/EXTENSIONS} FOR VARIOUS COUNTY FUNDS } WHEREAS, the Jefferson County Board of Commissioners did on the 8th day of October, 2007, declare that an emergency existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, the Jefferson County Board of Commissioners did on the 8th day of October, 2007, set a hearing on said emergency for the 22"d day of October, 2007, at the hour of 10:00 a.m. in the County Commissioner's Chambers, Courthouse, Port Townsend, Washington; and, WHEREAS, Jefferson County has published notice of this hearing on October 10th and on October 17th in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set for said hearing and no objection or objection interposed; NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the Current Expense Fund and various other funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed below and per the attached requests, FUND # FUND NAME AMOUNT FROM UNENCUMBERED FUND BALANCE CURRENT EXPENSE/GENERAL FUND 001-060-000 County Commissioners 001-063-000 Planning Commission 001-080-000 District Court 001-240-000 Superior Court 001-261-000 Transfers Out Total General Fund $14,378 $4,000 $21,877 $29.498 $100,560 $170,313 SPECIAL REVENUE/CAPITAUENTERPRISEIINTERNAL SERVICE FUNDS 108-000-010 Extension $0 114-000-010 Economic Development $0 122-000-010 Jeffcom $183,847 125-000-010 Hotel/Motel $15,410 126-000-010 HHS Site Abatement $0 127-000-010 Public Health $630 128-000-010 Water Quality $0 143-000-010 Community Development $73,718 303-000-010 Clocktower $191,000 306-000-010 Public Infrastructure Fund $70,000 Page I of2 REVENUE $0 $0 $0 $0 $0 $0 $14,500 $128,560 $0 $0 $10,000 $54,000 $22,000 $0 $0 $0 EXPENSE $14,378 $4,000 $21,877 $29.498 $100,560 $170,313 $14,500 $128,560 $183,847 $15,410 $10,000 $54,630 $22,000 $73,718 $191,000 $70,000 ORDER: BUDGET APPROPRIATIONS/EXTENSIONS} RESOLUTION NO. 92-07 FOR VARIOUS COUNTY FUNDS } APPROVED this 22nd day of October, 2007. :.j :j 'J" ~., ATTEST: cYaL#fa ~ Jbllie ~1"tth",'i, CMC Oel3\,1ty Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS (3t1QI , Phil ~hairman ~~-? / ./ .... ~--- .~~ Dav S ivan, ember J~it:s .~, '\li ~- t. 5 ',( " ~ 'Y-;___' v , 'I; ~,~'.ll. ,.,' fJ'~ ~,'...' ---..., 0\ .>(~' '..'. 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Page 2 of2 TO: BOARD OF COUNTY COMMISSIONERS Date: 09/20/2007 RE: Request For Emergency Budget Appropriation/Extension and Amendment COMMISSIONERS Department/Fund Name 001-060-000 Fund Number Commissioners: (check aU that apply) ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year, After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, 1 request an emergency appropriation and budget extension in the amount $14,378.00 for this current year for the reason(s) outlined below, 1:1 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I tequest an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0,00 $0,00 $0,00 $0,00 $0,00 $0,00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 59411.64,0050 JA VS System for Chambers $14,378,00 $14,378,00 $0.00 $0,00 $0,00 $0.00 $0,00 $14,378,00 $14,378.00 E-easgn fOLA.R.Rmmiil1iQum~temio.L.~_~.~..~,.,._"_,.,_",.,...,...,, ,....... ..._......,.,.~,.,.~._~"~,.,~_.~.,~._~,.,.,.__~~~__, jAudio equipment in Chambers need to be replaced with same type of system the District and Superior Courts use because the j 1< Chambers is used as a Courtroom on occasion. The FTR systems that the Courts are using need to be replaced immediately and t if that is done it is more cost effective to have the systems for the 3 areas purchased and installed at the same time. : I I.~~.~-~~.~,~.._~,~..~..,~..._..,~.~~.._-~,~~,- Respect lIy submitted, TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: September 21, 2007 Planning Commission DepartmenVFund Name Commissioners: (mark all that apply with an "X") 001-063-000 Fund Number [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year, After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $4,000 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 55860.49.0000 Description Miscellaneous Rent, Etc) BUDGET CURRENT REVISION AMENDED $2,880 $4,000 $6,880 $2,880 $4,000 $0 $0 $6,880 Reason for Appropriation/Extension To cover Planning Commission minutes preparation. Currently meeting on a weekly basis. !J-~ fULJ2- Elected Official/De TO: BOARD OF COUNTY COMMISSIONERS Date: 9/1,11107 RE: Request For Emergency Budget AppropriationlExtension and Amendment Dlllrld Court Departtnent/Fund Name Commissioners: (check all that apply) IZI Please be advised that after a thorough examination of my ourrent budget it appears that the amount allocated is insuffioient to pay necessary expenses of this department for this year. After a careful eXaIIIlnatlon of all the expandltures wIthin the department budget with respect to present and future needs, I fUld that my budget is short, Therefore, I request an emergency appropriation and budget extension in the amount $Zl,876.89 for this current year for the reason(s) outlined below, 001 080 000 Fund Number lJ For lUll. other th/lll c"rrent Expenu -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No lJ Please be advised that a revenue source (Le, grant, new fee) has been received by this department much was not inoluded in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS 1# Revenue Description Current Revision New Budget Bu et 50.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS /I Expenditure Description Current Revision New Budget Bu t 001 080 000- - JA VS Recording System 52,900,00 121,1';5,83 59412.64.0010 -.eo $0.00 $0,00 $0.00 52,900.00 $21,876,89 524,776.89 ~~nfQfAp~r.QJlti.iti.Q!llB~sktn_.. !The CWTeDt means of creating and reproduoing records of proceedings in DC is a proprietary software called FTR. It is an !increasingly problematio software, Irs taken up an uiiUsualIy large amoWlt of tech staffs time over the past few years as they :try to resolve multiple problems associated with it. The current system has shut down or froze during hearings, failed to archive 'records, failed to initiate disks, OOlTUpted disks, etc. and that is just a sample of the problems we are f""ing, The cost of ithrowing away a OOlTUpted disk from this failing system isn't nearly as costly as a lawsuit to the CoWlty or an overturned 'conviction for the Clerk's failure to provicle a record of proceedings in the DC. The lA VS system that would replace the FTR is 'superior to our current system in many ways, and includes much better microphones and a new P A system with video ; capability , The video system would tie into the existing link withe jail and would provicle an ""tual video & audio record of :those proceedings. JA VS has provicled "sole source" letter \\hich ""companies this request and should eliminate the need to !open the matter for bids, The FTR system has not been upgraded in District Court since it was origina11y purchased in 2001. Respectfully submitted, ~ a.c-.....e v..:Jce... 6 c.L~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: September 21, 2007 SUPERIOR COURT DepartmentlFund Name Commissioners: (mark all that apply with an "X") 00 Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year, After a careful examination of all the expenditures within the department budget with respect to present and Mure needs, I find that my budget is short, Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $29,49".. I 001 240 000 Fund Number o For funds other than Current Expense (General Fund)- -Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNO o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 Description JAVS RECORDING SYSTEM CURRENT " BUDGET REVISION AMENDED $>19497,49 ~ $0 $29,4 ,. Reason for A riationJExtension The current means of creating and reproducing records of proceedings in SC is a proprietary software called FTR. It is an increasingly problematic software, Ifs taken up an unusually large amount of tech staff's time over the last 6 months as they try to resolve multiple problems associated with it. The current system has shut down or froze during hearings, failed to archive records, failed to initiate disks, corrupted disks, etc. and that is just a sample of the problems we are facing, The cost of throwing away a corrupted disk from this failing system isn't nearly as costly as lawsuit to the County or an overtumed conviction for the Clerk's failure to provide a record of proceedings in the SC, The JAVS system that would replace the FTR is superior to our current system in many ways, and includes much better microphones and a new PA system with video capability, The video system would tie into the existing link withe jail and would provide an actual video & audio record of those proceedings. JAVS has provided "sole source" letter which accompanies this request and should eliminate the need to open the matter for bids, R lected OfficiallDepartment Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: September 16, 2007 County AdministratorlTransferslGeneral Fund Department/Fund Name Commissioners: (mark all that apply with an "X") []] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $100,560 I 001-261-000 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59700,00,0410 59700,00,0126 59700,00,0128 Description Transfer Out, Economic Development Transfer Out, HHS Site Abatement Transfer Out, Water Qualit ,CWD BUDGET CURRENT REVISION AMENDED $25,000 $68,560 $93,560 $0 $10,000 $10,000 $0 $22 000 $22 000 $0 $0 $25,000 $100,560 $125,560 Reason for Appropriation/Extension $68,560 to provide matching monies for a CTED grant for professional services from Eric Hovee; $10,000 for Site Abatement actions; $22,000 for Water Quality CWD Study Iy Submitted, . L-.e, , TO: BOARD OF COUNTY COMMISSIONERS Date: September 19, 2007 RE: Request for Emergency Budget Appropriation/Extension and Amendment WSU JEFFERSON COUNTY EXTENSION 108000010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $12,000 o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) B~~~over this additional expenditure? lIJ Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $12,000 I BARS Revenue # 33314,19.0305 Description MRC PROJECT GRANT BUDGET CURRENT REVISION AMENDED $143224 $12,000 $155224 $0 $0 $0 :Ji~.J!lu $143,224 $12,000 $155,224 BARS Expenditure # 53190.41.0030 Description PROJECT CONTRACT SERVICES BUDGET CURRENT REVISION AMENDED $94,500 $12000 $106500 $0 $0 $0 $0 $94,500 $12,000 $106,500 Reason for Appropriation/Extension AMENDMENT TO MRC GRANT, #CZM G0600035, PROJECT INCREASED FROM $230,000 TO $242,200 DURING THE PERIOD JULY 1, 2005 TO JUNE 30, 2007 FOR ADDITIONAL OLYMPIA OYSTER MONITORING AND SURVEYS BY CONTRACTOR (S), fficiallDepartment Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: September 19, 2007 WSU EXTENSION Department/Fund Name Commissioners: (mark all that apply with an "X") []J Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $2,500 I 108000010 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Baiance (unencumbered cash) to cover this additional expenditure? DYes DNo ID Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $2,500 I BARS Revenue # 34710,00,0050 Description 4H GIBBS LAKE CHALLENGE BUDGET CURRENT REVISION AMENDED $2 500 $2 500 $0 $0 $0 $0 $2,500 $2,500 BARS Expenditure # 57121,10,0620 57121,20,0000 Description CLERK HIRE-GIBBS LAKE PERSONNEL BENEFITS BUDGET CURRENT REVISION AMENDED $0 $2,275 $2,275 $26,023 $225 $26248 $0 $0 $0 $26,023 $2,500 $28,523 Reason for Aoorooriation/Extension FEES ARE CHARGED TO GROUPS FOR PARTICIPATING IN GIBBS LAKE CHALLENGE COURSE, A PROGRAM THAT FOSTERS TEAM DEVELOPMENT AND PERSONAL GROWTH. THE FEES PAY FOR THE WSU EXTENSION FACILITATORS / CLERK HIRES. cial/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment County Administrator/Economic Dev Fund Department/Fund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, i find that my budget is short. Therefore, for this current year for the reason's outiined below, I request an emergency appropriation and budget extension in the amount of: I $128,560 I Date: September 16, 2007 114-000-010 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo [K] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined beiow in the amount of: I $128,560 I BARS Revenue # 39700,00,0010 ?????, ?????? Description Transfer In, General Fund CTED Grant BUDGET CURRENT REVISION AMENDED $25,000 $68,560 $93,560 $0 $60,000 $60,000 $0 $0 $25,000 $128,560 $153,560 BARS Expenditure # 55100.41,0000 55100,10,0000 55100.20,0000 Description Professional Services Wa es Benefits BUDGET CURRENT REVISION AMENDED $25,000 $91 600 $116,600 $0 $27,480 $27,480 $0 $9,480 $9,480 $0 $0 $25,000 $128,560 $153,560 Reason for Appropriation/Extension To budget the monies for a CTED grant for professional services from Eric Hovee, Respectfully Submitted, TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Date: September 12, 2007 JeffcomlJeffcom Fund DepartmentlFund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insuffICient to pay necessary expenses of this department for this year, After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I S183,847 I 122-00-010 Fund Number [K] For funds other than Current Expense (General Fund)- -Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [K]ves DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I SO I BARS Revenue # Description BUDGET CURRENT REVISION $0 $0 AMENDED $0 $0 $0 $0 $0 BARS Expenditure # 597oo,oo.0121 Description Transfer Out Jeffcom Enhancement Fund BUDGET CURRENT REVISION AMENDED $0 $183847 $183847 $0 $0 $0 $0 $0 $183,847 $183.847 Reason for AoorooriationlExtension This transfers a portion of the ,1% sales tax revenue to the Jetfcom Enhancement Fund to pay debt service on the 2007 GO Bond, which is intended to acquirelbuildflnstall various infrastructure in the communications system, Res7=~u Elected OfficiaVDepartment Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: 9112/07 RE: Request For Emergency Budget Appropriation/Extension and Amendment Hotel/Motel Fund Department/Fund Name 125 Fund Number Commissioners: (check all that apply) o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department hudget with respect to present and future needs, I find that my budget is short, Therefore, I request an emergency appropriation and budget extension in the amount $15,410.00 for this current year for the reason(s) outlined below, [ZJ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes./ No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below, BARS # Revenue Description Current Revision New Budget Bud et $0,00 $0,00 $0,00 $0,00 $0,00 $0,00 $0,00 BARS # Expenditure Description Current Revision New Budget Bud et 51990.41.0011 Gateway Center Upgrade $5,000,00 $13,910,00 $18,910.00 594,19,63,0010 Other Improvements $0,00 $1,500,00 $1,500,00 $0.00 $0,00 $0,00 $5,000,00 $15,410,00 $20,410,00 budget development by the Visitor Center Committee to meet current identified needs for the Visitor Center. R"poctfully'.bmi_ ~ ./: f 17 /J rY<M4<r< AP~ --- ro/J~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment County Administrator/HHS Site Abatement Department/Fund Name Date: September 20, 2007 126-000-010 Fund Number Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amou nt of: I $10,000 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) Br~~over this additional expenditure? [K] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $10,000 I BARS Revenue # 39700.00,0010 Description Transfer In, General Fund BUDGET CURRENT REVISION AMENDED $0 $10000 $10,000 $0 $0 $0 $0 $10,000 $10,000 BARS Expenditure # Description 56253.41,0050 Ciean U Activities BUDGET CURRENT REVISION AMENDED $0 $10,000 $10000 $0 $0 $0 $0 $0 $10,000 $10,000 Reason for ADoroDriation/Extension These budget adjustments are necessary to cover the actual invoices for clean up activities, Respectfully Submitted, .1.:[J 0 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Public Health DepartmenUFund Name Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $54,000 Date: September 20, 2007 127 Fund Number [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Baiance (unencumbered cash) to cover this additional expenditure? [K]Yes DNo [K] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to inciude this new revenue in the budget this year as outlined below in the amount of: I $54,000 I BARS Revenue # 33403.10,0380 33404.92,0300 33404,93,0300 33831,00,0100 BARS Expenditure # 56210.41,0240 56210.31,0020 56210.41,0030 56210,35,0000 56210.45,0000 56220.42,0030 Description Derelict Vessels - DOE Consolidated Contract - Technolo Mini Grant Other OSS Activities Mason Coun SMP BUDGET CURRENT REVISION AMENDED $0 $19000 $19000 $0 $2,000 $2 000 $0 $25,000 $25,000 $40 000 $8,000 $48000 $40,000 $54,000 $94,000 Description EH - Misc, Professional Services o eratin Su lies EH Food Software Su ort E ui ment EH Car Rental Cell Phone BUDGET CURRENT REVISION AMENDED $1 000 $17,500 $18500 $6018 $11,000 $17018 $0 $3,500 $3,500 $8,000 $6000 $14,000 $0 $11730 $11,730 $0 $4 900 $4,900 $15,018 $54,630 $69,648 Reason for Aoorooriation/Extension The revenue and expenses listed above were not reflected in the 2007 budget. New funding from Department of Ecology and Department of Health will be received in 2007. The revenue from Mason County is not an addition to the original allocation, but based on a projection of expenses and the balance of the agreement. Revenue coming from Department of Health will replace funding from current grants that end in June. Expenditures listed above are in conjunction with objectives outlined in various grants. The equipment and software will enhance the support to the food program and customer service; allowing each food establishment to be tracked individually each year instead of focusing all fees on the calendar year. During the budget process for the 2007 budget it was decided to return our rental car, but it has been discovered in order to keep up with the demand of field inspections and home visits, the rental car is necessary for 2007. Blackberry's have been purchased for each Regional Duty Officer to have access to security alerts as quick as possible. $4,900 is estimated for the cost of the Blackberry's and support plan through the remainder of the year. Respectfully Submitted, , Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: September 20,2007 Water Quality Department/Fund Name Commissioners: (mark all that apply with an "X") 128 Fund Number 00 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year, After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $22,000 12(] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes [K]No IKJ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $22,000 I BARS Revenue # 39700,00,0300 Description o eratin Transfer-CWD Stud BUDGET CURRENT REVISION AMENDED $0 $22,000 $22 000 $0 $0 $0 $0 $0 $22,000 $22,000 BARS Expenditure # 53111.41,0240 Description Miscellaneous Professional Services BUDGET CURRENT REVISION AMENDED $0 $22,000 $22000 $0 $0 $0 $0 $0 $0 $22,000 $22,000 Reason for Appropriation/Extension These budget adjustments are to retain a consultant to design a Clean Water District to improve water quality throughout Jefferson County. Consultant will schedule and facilitate community outreach and education meetings and submit to Jefferson County Public Health a draft and a final recommendation report. Respectfully Submitted, j TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: September 21, 2007 Department of Community Development Department/Fund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $73,718 I 143-000-010 Fund Number [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [X] Yes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 1) 55810,46,0010 2) 55860,41,0<00 3) 55862.41,0000 Descri ption General liabili Insurance Premium Professional Services Professional Services BUDGET CURRENT REVISION AMENDED $21,068 $8,550 $29.618 $51,949 $46,300 $98,249 $10,000 $18,868 $28,868 $0 $0 $83,017 $73,718 $156,735 Reason for Appropriation/Extension 1) Amount in 2007 Budget not adequate to pay actual invoice of $29.618. 2) Professional Services for SMP Update not taken into consideration in 07 preparation. Grant was to end June, 07 Grant and Time extension was given. 3) Arch' Mark B) G-3166 revenue received in 2006. Invocie for payment received Fall of 2007 along with oice r interest on revenue received in 2006. Resp mitt , Eiected Official/De Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: September 21, 2007 Central Services/Clocktower Fund DepartmenUFund Name Commissioners: (mark all that apply with an "X") []] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year, After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore. for this current year for the reason's outlined beiow, I request an emergency appropriation and bud et extension in the amount of: $191,000 303-000-010 Fund Number []] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? []]Yes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not inciuded in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59410.62,0010 59700,00,0019 Description BUDGET CURRENT REVISION AMENDED $689.612 -$329,000 $360,612 $250,223 $520 000 $770,223 $0 $0 $0 $939,835 $191,QOO $1,130,835 Renovation Pro'ect Transfer Out, Construction Fund Reason for Appropriation/Extension This change reflects final estimated costs and revenue for this project, RaJr::S~~tt1m~ cr/PlI/07 Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: 06120/07 RE: Request For Emergency Budget AppropriationlExtension and Amendment Public Infrastructure Department/Fund Name 306-000-010 Fund Number Commissioners: (check all that apply) I2J Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department bndget with respect to present and future needs, I find that my budget is short, Therefore, I request an emergency appropriation and budget extension in the amount $70,000.00 for this current year for the reason( s) outlined below. I2J For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes.f NO o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0,00 $0.00 $0,00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 59700.00,0405 Transfer to Tri Area Sewer $80,000.00 $70,000.00 $150,000.00 $0,00 $0,00 $0,00 $0,00 $80,000,00 $70,000.00 $150,000,00 ~ei!~()I1_.furAm:!!:.()p.ti_a!j()nIExtel1.sj().I1..____,.____~_______ i2006 budgeted transfer to the Tri Area Sewer Fund did not get completed in 2006, I I : I i I I ~ ; I I I I ~i Respectfully submitted, ~ !J.tJ.:. ./) 0 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST o CONSENT AGENDA [K] REGULAR AGENDA FROM: DATE: SUBJECT: Board of County Commissioners County Administrator Allen R. Sartin, Central Services Director ala TO: October 22,2007 @ 10:00 am Hearing/Resolution - Adopt Budget Supplemental/Extension STATEMENT OF ISSUE: Various County Departments have requested increases to their 2007 budget. Per RCW 36,40,140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to hold the public hearing and adopt the Budget Changes, STRATEGIC GOALS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments, ANALYSIS (PRO & CON): Not Applicable COST BENEFIT ANALYSIS: Not Applicable FISCAL IMPACT: Provided in resolution Revenue Budget Line Item: Expenditure Budget Line Item: Gain or Loss (-): REQUESTED ACTION: Approve resolution to adopt the supplemental budget appropriations. REVIEWED BY: ~1. ~ '1/24/117 J Fischbach, County Administrator Date