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Home My WebLink About107 07 CC: C:5 ] Ire0-.5 , ;)M01 flv-d JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET} APPROPRIATIONS/EXTENSIONS FOR } VARIOUS COUNTY FUNDS } RESOLUTION NO. 107-07 WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2007 budgets; and, WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2007. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: AMOUNT FROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE CURRENT EXPENSE/GENERAL FUND 001-080-000 District Court $112,867 $0 $112,867 001-151-000 Coroner $8,500 $0 $8.500 001-180-000 Sheriff $112,020 $7,725 $119,745 001-240-000 Superior Court $40,000 $0 $40,000 Total General Fund $273,387 $7,725 $281,112 SPECIAL REVENUE/CAPITAUENTERPRISElINTERNAL SERVICE FUNDS 107-000-010 Boating Safety $0 $1,425 $1.425 120-000-010 Crime Victims $12,000 $0 $12,000 127-000-010 Health $0 $229,645 $228,632 143-000-010 Community Development $90,000 $0 $90,000 303-000-010 Clocktower $75,000 $0 $75,000 405-000-010 TrLArea Sewer Fund $28,316 $0 $28.316 Page 1 of2 IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET} APPROPRIATIONS/EXTENSIONS FOR } VARIOUS COUNTY FUNDS } RESOLUTION NO. 107-07 NOW, THEREFORE, BE IT RESOLVED, that an emergency is hereby declared, and that supplemental budget appropriations/extensions be made for the above noted funds. BE IT FURTHER RESOL VED, that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 17th day of December, 2007, at the hour of 10:15 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions for such alleged emergency. ~--~~ ~ /." ':\1. T y f.,PPROVED this 3 day of December, 2007. L_\t\) V,I-I :'J'. "'~ '~;l-'"'I JEFFERSON COUNTY :!;' ftl'- ;Fh; ~~:~" BGA~%?6MMISSIONERS ~bA\~ r~11 . y " <:jlUf ~~ .. " A' : ~.'" " "/ Phil J09n~dn, Ch~irman ATTE:+:' , .~'.' .' Da"-<<er---- ' ~_,ClIJf~.JCMC ~ () (l--- alie Matthes, CMC V~~ D,poly CI,,. 0' th, So,,, '0 0 ;;;'t;~c' Page 20[2 TO: BOARD OF COUNTY COMMISSIONERS Date: 11129/07 RE: Request For Emergency Budget Appropriatio~ension and Amendment DI.trlct Court Department/Fund Name , 001080000 Fund Nwnber Commissioners : (check all that apply) (Z1 Please be advised that after a thoroush examination ~ lilY current budget it appears that the amount allocated is insufficient to pay IlllceSsary expenses of this depal"Qq~ for this year. After a careful examination or all tbe expenditure. wltbln tbe department budget with res~ct to present and future needs, 1 find that my budget is short. Therefore, I request an emergency appropriation and bud~.t ."tension in the amOlmt $112.867.09 for this current year for the reason(s) outlined below. CJ For filii. other dllm CIImltt Expense -- Is there 0l101lgb Fund Balanc. (unencumbered cash) to cover this additional ""penditure? Yes No CJ Please be advised that a revenue .ouree (I.e. grant. n,.. ree) ba. been received by this department which was not included in the annual budget at the time it was~. Therefore, I request an emergency appropriation and budget el(tension in the arnOlDIt of to includO this new revenue in the budget this year as out1ined below. BARSN Revenue Description Current Bu et RevIsion New Budget $0.00 $0.00 $0.00 $0.00 $0.00 50.00 $0.00 BARSH Expenditure 51240 10 ??oo 51240.41.0040 51281.41.0002 DescrIption District Court Salaries and Wages Judge Pro Tem Public Defender Current Bu et 5446,125.00 5112,867._ New Budget .laa9-,ill'f.&1 5'tcr3 516,500.00 5203,204.. $0.00 $0.00 $558,992.. 514.soo.00 595,113.00 Revlslon $2, . $2,000.00 5108,091.. ~, ~p"'~on for ApprQpriationIBxtension J iSee attached for exp1allation _<.."._~..._~__~.____~.~.,?~._~~._.__~__._.___,.o~~,._'~"____"'_~< ..m_..~"."~.' .__,__._~...___~___,__~,_,~~~~___'_ ~,,'_~"~_<_____~_"---O'~"'JF__ Respectfully submitted, ~~__ Wc....e-6~ Not S;'otled f?t 1'1,~~e. "~~,_...,,~.._-,---->-~-<~-"_.,~-_._~-,----_.,.._-_.-_._._...~j ~ 1. District Court Salaries and Wages appropriation request is because we had a staff shortage in the Probation Department this year and the Court Administrator had to take on extra duties in the Probation Department that consumed a lot of her time. A Senior Clerk was promoted to Lead Clerk to help with the administrative duties and we were given permission to hire a clerk hire that was not budgeted for to help alleviate the work . load during the staff shortage. In accordance with RCW 43.03.310(5) Judge Landes salary was also increased in September and we were not notified until after the 2007 budget had been adopted_ Probation Salaries had 2717_30 left in that fund and that was transferred to the District Court Salaries to help reduce the appropriation request amount. 2. Judge Pro Tern - We are asking for a $2,000_00 appropriation as we have a newly elected Judge this year who had to attend mandated judicial college as well as other trainings. District Court is a full time court and in her absence, the court had to pay Pro- Tem (attorneys appointed by the elected judge) to preside on the bench. Due to an unforeseen family medical emergency she used more Pro Tern time than originally planned for_ 3. Public Defender - On October 5, 2007 the District Court received a letter form Jefferson Associated Counsel giving a 30 day notice that they will exceed the contracted caseload limit per section 3.1 of the contract. This notice was cc to John Fischbach and followed up with a memo from District Court asking how he would like us to proceed with this since the contract is negotiated through his office. On November 8, 2007 District Court received another letter from Jefferson Associated Counsel requesting an additional $j/~ 0"/1 ';t.&mpensation for the exceeded caseloads (see attached letter). Since then there have been various emails between the parties without a resolution. Jefferson Associated Counsel has indicated they will no longer accept appointments if this is not resolved by their board meeting on November 29, 200700 Monday November 26, 2007 Judge Landes, John Fischbach, Michelle Moore and myself met to discuss this matter_ As of today there has not been a resolution that we have been made aware of and the court has a constitutional duty to appoint counsel to indigent defendants; the county also has a legal duty to pay for counsel for indigent defendants (See State v. Perla). . This appropriation request is made in an attempt to meet Jefferson Associated Counsel request and hope that they continue to accept appointments in the interim until a . new contract is negotiated. If Jefferson Counsel starts to refuse appointments the court has no choice but to assign local counsel at a rateof$55.00 per hour or more dependant upon who is appointed, either way an appropriation will still be needed. . ]EFFERSON ASSOCIATED COUNSEL 333 BENEDICT STREET PORT TOWNSEND, WA 98368 (360) 385-5613 Fax (360) 385-4012 BEN CRITCHLOW Director RICHARD L. DAVIES S<;e1T l\(. ClIARLT01" Staff Attorneys November 8, 2007 Tracie Wilburn, Court Administrator Jefferson County District Court P.O. Box 1220 Port Townsend, W A 98368 ~. , Re: Notice ofExceedinl! CaseloAd Limits '.c, ~ Dear Traci: Jefferson Associated Counsel provided 30 days notieero District Court of exceeding the cont:ra.cted caseload limit of 51 0 district court cases_ lb.e limit was exceeded in mid-September, and notice was sent on Qctober5, 2007. . As of November 7th, District Court has assigned JAC 822 cases, 312 over contract. Based on a weekly average of case assignments to date, JAC expects another 140 assignments before the end of December (the expiration of our contract term). This figurt:reflects a total of. 452 ca,!ieS over the contrllcted assignment amount. Di$QiCt 'CQun pays JAC an average 6f$ t86.19 per the contracted 510 cases. At that rate, JAC will reqtmecompensation of anadditionat$5&,Q91.28 fpr tj:le" cturent (312) cases over the contract limit and additional funds at the SlUfie amount per case for the projected 140 case . assignments tlItOugh December 31 st. . . Please resptlnd as soon as possible. lAC understands its relationship with the court to be a good one and does ndt want to refuse case assignments but will if no other recourse is available. iJ~.Y' ~~~O~ co: ~~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: Nove~ber 28,2007 ---- CORONER Department/Fund Name Commissioners: (mark all that apply with an "X") m Please be advised that after a thorough examination of my curent budget it appears that the a~ount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergencir appropriation and budget extension in the amount of: I $8,500 I 001-151-000 Fund Number ----- D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s D Please be advised that a revenue source (i.e. grant, new fee) has been received by this debartment which was not included in the annual budget at the time it was prepared. Therefore, I request an emergel)cY appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDl;;eT CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 56320.41.0010 Auto sies Description BUDl;;eT CURRENT REVISION AMENDED S3E 1~ $8500 I?- OM III $0 $0 $0 ~ $8,500 $3a,632 Reason for Appropriation/Extension It is impossible t6 predict the number of autopsies the Coroner will need to order in any given year and she and her deputies work very hard to order as few as possible; however, the Coroner is mandated to detennine a cause for each death reported and that can sometimes only be done by means of an autopsy, When preparing the 2007 budget we looked at the growing trend in coroner-reported deaths and increased our budget request accordingly, but, conservatively. We find. at this point, our estimate was too low and, therefore, need to request ad<:litional funding. We still have $3,000 outstanding to pay for funeral home services (the local funeral home functions as the county morgue and charges the county a fee for autopsy and other services). We also have one invoice for a recently performed autopsy. We are anticipating about 3 autopsies through the end of 2007 and are asking for additional funds to cover those. should the need arise. Any unused funds would be returned to the general fund. ","S"~7"' ~~r/ ed Official/Department Head Sig lure ~ ., ~ Date: November 28, 2007 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment 001 180 000 Fund Number SHERIFF Department/Fund Name Commissioners: (mark all that apply with an "X") [!] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $118,320 I For funds other than Current Expense (General Fund)- - Is there enough Fund Baiance (unencumbered cash) to cover this additional expenditure? B~~s [!] D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $7,725 I BARS Revenue # 33401.30.0020 33401.30.0030 BUDGET CURRENT REVISION AMENDED $0 $2 686 $2 686 $0 $5 039 $5 039 $0 $0 $0 $7,725 $7,725 BARS Expenditure # 52110.10.500 52121.10.500 52122.10"500 52310.10.500 52360.10.500 52460.10.500 Description BUDGET CURRENT REVISION AMENDED $100 $3450 $3550 $3,000 $9700 $12700 $18,830 $56,170 $75,000 $0 $500 $500 $5,000 $46,500 $51,500 $0 $2,000 $2,000 $26,930 $118,320 $145,250 Overtime - Admin Overtime - Detectives Overtime - Patrol Overtime - Jail Admin Overtime - Corrections Overtime - Code Enforcement Reason for Appropriation/Extension Additional grant money became available. Overtime has continued to exceed the budgeted amounts. ~;c~f7~ Elected Official/Department Head Signature :t TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: November 29, 2007 Sheriff/General Fund Department/Fund Name Commissioners: (mark all that apply with an "X") []] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short" Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $1,425 I For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo 001-180-000 Fund Number D D Please be advised that a revenue source (i.e_ grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59700.00.0003 BUDGET CURRENT REVISION AMENDED $26 522 $1 ,425 $27,947 $0 $0 $0 $0 $26,522 $1,425 $27,947 Reason for Aopropriation/Extension Tornai[1tain minimum fund balance in the Boating Safety Fund (107) Respectfully Submitted, Q~1-~ Elected clki;Department Head Signature Provided by County Administrator on behalf of Sheriff OffRj \ .' TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: November 29, 2007 SUPERIOR COURT Department/Fund Name Commissioners: (mark all that apply w~h an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $40,000 I 001 240 000 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo D Please be advised that a revenue source (i,e_ grant. new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 $0 AMENDED $0 $0 $0 $0 $0 BARS Expenditure # CAPITAL OUTLAY Description COURTROOM SEATING BUDGET CURRENT REVISION AMENDED $29 497 $40,000 $69 497 $0 $0 $0 $0 $29,497 $40,000 $69,497 Reason for A ro riationlExtension See Attachment "A" ()~ ~ "Attachment A" The current Superior Court seating is neither adequate for the jury seating capacity (45- 60) nor room capacity and is a "lawsuit waiting to happen." There has been at least one claim for damages filed this year due to a tom garment and one incident report filed due to a chair literally splitting in two while occupied and the occupant (Juelie Dalzell) falling back into a wood railing. I raised the issue of new seating in August due to the lack of seating and poor condition of chairs and provided proposed replacement benches currently used in Clallam County Superior Court_ I was advised that because of grants received for the clock tower the courthouse has certain historical requirements and seating might be one of them_ Allen Sartin offered the services of Central Services and advised that Loring Bemis would provide all necessary historical requirements to me by the call for 4th quarter appropriations. I was advised November 28th by email that Loring was unable get that information to me and unfortunately the seating situation can not wait another quarter. Attached please find emails documenting my efforts from August until now to get the information_ If we were able to go with the attached model the current seating needed would be 14 benches each side = 28 benches for courtroom = $10444 before taxes, shipping and handling. The requested figure is $40000 in the event we need to go with a higher end benchlhigh end price tag. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and .l\rT1endment Date: November 28, 2007 Boating Safety Program Department/Fund Name Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department fl:lr this year. After a careful examination of all the expenditures within the department budget wtth respeclto present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $1,42S I 107000010 Fund Number ~ For funds other than Current Expense (General Fund)-. Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? ~~~s ~ Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the bUl:lget this year as outlined below in the amount of: I $1,425 I -* h BUDGET CURRENT REVISION o AMENDED .. $0 $0 $0 BARS Revenue # Description .. BARS Expenditure # 52190.32"0000 Fuel consumed Description BUDGET CURRENT REVISION AMENDED $2 000 $1 425 $3 425 $0 $0 $0 $0 $2,000 $1,425 $3,425 Reason for Appropriation/Extension The cost of fuel this boating season has increased substantially, Respectfuliy ~itted, /J;'2~~4 "... ."""'_'"""'50""'; pJdd br &..t:r /JJ..;~isr",t.t ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: November 28, 2007 CRIME VICTIMS FUND Department/Fund Name Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I 120-000-010 Fund Number [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [XlYes DNo [Xl Please be advised that a revenue source (i.e_ grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 51570.10.0000 5157020.0000 Description BUDGET REVISION AMENDED $8,000 $4000 $15960 $0 $0 $0 $52,938 $12,000 $64,938 e 000 J Salaries Benefits Reason for A ro riatlon/Extension We are requesting $12,000 cash to cover expenses in the Crime Victims fund" This fund receives grant money from two sources: the STOP grant, which we've received for many years and a new grant from the legislature to fund additional hours in this fund. This fund makes vital crime victimlwitness seNlces possible. The crime victim program provides invaluable seNices not only to the victims of crimes, but is also a crutiallink between victims, witnesses and prosecutors. EI cted Official/Department Head Signature ~ ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Public Health DepartmenVFund Name Commissioners: (mark all that apply with an "X") Date: November 29, 2007 127 Fund Number o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? elVes ONo o Please be advised that a revenue source (i.e_ grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I '053 '(5. 5-6. 0()7JI) GeARS Revenue # ... 33393"23.0300 TSAM _ <1333:5.53.8866 ARS _ 333..68.0000 immunizations a2Cfi! 33397.78"0020 Medicaid Administrative Match ;J~ I 33316.72.0300 Health Communities 33403.10.0340 OSS Surve 334-04- .60.0000 DDD Count Contract 33404.93.0320 FP State Proviso 33404.93.0300 Other OSS Activities 33404.67.0301 CPS 33404.61.0000 ARS 34622.30"0000 Nursin Client Fees 34622.30.0010 EH Fees 34625.10.0000 Private Insurance 34670.00.0000 Vital Records 36900.00.0300 Other Miscellaneous Description BUDGET CURRENT REVISION AMENDED $0 $8,500 $8,500 $2925 $8800 $11,725 $8206 $6700 $14,906 $120,000 $49,200 $169,200 $91,127 $13,300 $104,427 $0 $11,545 $11,545 $289,399 $21,300 $310,699 $0 $16500 $16,500 $25,000 $13,200 $38200 $1,400 $15500 $16900 $975 $2900 $3,875 $91,850 $16800 $108,650 $386250 $14,400 $400,650 $27000 $12,000 $39000 $10,000 $3000 $13,000 $1,500 $16000 $17,500 $0 $229,645 $1,285,277 $1,055.632 BUDGET BARS Expenditure # Description CURRENT REVISION. AMENDED 56200.10.0000 Salaries (Admin) , 0 $7,758 $7,758 5620020.0000 Benefits (Admin) '. '1' ,tI- $ .$764 .l._..}~ 56210.10.0000 Salaries EH . -$13,320 $37 489 $24,169 56210.20.0000 Benefits EH .. I $1J. . . $5743 $1- . n 56220.10.0000 Salaries CH . $0 $16,5_~ $16 565 56220.20.0000 Benefits CH n. d....,n:J'f ~ $3313 UU.,H8 56210"31.0010 Office Supplies $1500 $2,900 56220"31.0040 Pharmaceutical Supplies $111,000 $12400 $123,400 56210.35.0000 Eo uioment $~ $7 800 $ 56200.41.0468 Consultant - Study $0 $10,000 . $10000 56210.41.0165 Web Desion - $1 ,400 $2.300 $3,700 ~310.41.0030 Technical Assistance (KiPHS) _ $3 500 $3,000 ~ 56220.4 1. 0030 Technical Assistance (KIPH~_ .'1'7.:-! ~ $3,900 IO() 763 164537 ) ~53/)O h .2/800 9650 56220.41.0066 Child Birth Education $9 600 $5 600 $15200 56220.41.0130 Lab Services $9 380 $8 900 $18,280 56800.41"0210 Parent Coalition $13000 $5 200 $18200 56800.41.0255 Person to Person/Communi Info $13,479 $21,800 $35 279 56800.41.0205 Child Develo ment B-3 $6,000 $5,400 $11,400 56800.41.0230 Communit Information Activities $22,000 $9 600 $31,600 56210.42.0010 Posta e $3 978 $1,500 $5,478 56220.42"0010 Posta e $1,000 $3,400 $4,400 0 56220.42.0030 Cell/Blackbe $2 400 ~7~O 56210.43.0000 Travel $105 0 $1400 $11,960 56210.49.0045 Miscellaneous/Other 0 eratin $1,400 $1,500 $2,900 56220.49.0045 Miscellaneous/Other 0 eratin $3 000 $3 400 $6,400 56210.99.0015 Grant Services $53 307 $46 000 $99,307 $J! ,AI $228,632 Reason for Appropriation/Extension These budget adjustments are the result of various changes within grants and fees. While preparing the original 2007 Budget, certain grants were reduced due to new requirements outlined by state government. There has been negotiation between local and state government, changing requirements that allow us to provide vital services as in 2006. All expenses identified above are covered by grants and fees. Respectfully Submitted, "oct" ~:t'~~;::d SB~.17ep t ~eQ4 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: November 29, 2007 Department of Community Development Department/Fund Name Commissioners: (mark all that apply with an "X") 00 Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $90,000 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? OOVes DNo D Please be advised that a revenue source (i.e_ grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 143-000-0100 Fund Number 00 BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 55860.41.0000 Description Professional Services BUDGET CURRENT REVISION AMENDED $98,249 $90,000 188,249 $0 $0 $0 $0 $98,249 $90,000 $188,249 Reason for Appropriation/Extension To cover professional services to be paid out in 2007 which is more than was originally budgeted. t ead Signature ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: November 24, 2007 Central Services/Clocktower Fund DepartmentlFund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my C4rrent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for tniS year. After a careful examination of all the expenditures within the department budget with respect te, present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outline(j beiow, I request an emergency appropriation and budget extension in the amount of: I $75,000 I 303-000-010 Fund Number [K] For funds other than Current Expense (General Fund)- - Is tnere enough Fund Baiance (unencumbered cash) to cover this additional expenditure? [K]Ves DNo D Please be advised that a revenue source (i.e_ grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. fherefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59700.00"0019 Description Transfer Out, Construction Fund BUDGET CURRENT REVISION AMENDED $770223 $75,000 $845,223 $0 $0 $0 $0 $770,223 $75,000 $845,223 Reason for Appropriation/Extension This change reflects final estimated costs and revenue for this prOject Respectfully Submitted, Eiected Official/Department Head Signature hi, ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Date: November 20, 2007 Public Works I Tn-Area Sewer Fund Department/Fund Name Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short" Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: 1$28,316 I 405-000-010 Fund Number o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? 0Ves DNo D Please be advised that a revenue source (Le. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 53520A1.0000 Description Professional Services BUDGET CURRENT REVISION AMENDED $105000 $28,316 $133,316 $0 $0 $0 $0 $0 $105,000 $28,316 $133,316 Reason for Appropriation/Extension This budget extension request is needed to offset expenditures for additional professional services to amend the draft Port Hadlock UGA Sewer Facility Plan. On August 27. 2007 the Jefferson County SoCC directed staff to "...revise all sections of the sewer planning documents that would be affected by adoption of a different UGA boundary."." There exists sufficient fund balance to cover the requested increase in expenditures. Resp~mitted' Elected Offici!epartment Head Signature (1K cii4-