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Home My WebLink About117 07 C!.c';A~ifjJf/or Dc pA ..., so \.?-\q-o / i-lfu lii- DC.D P.W C._5. ORDER: BUDGET APPROPRIATIONS/EXTENSIONS } FOR VARIOUS COUNTY FUNDS } JEFFERSON COUNTY State of Washington 117-07 RESOLUTION NO. WHEREAS, the Jefferson County Board of Commissioners did on the 3rd day of December, 2007, declare that an emergency existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, the Jefferson County Board of Commissioners did on the 3rd day of December, 2007, set a hearing on said emergency for the 17th day of December, 2007, at the hour of 10:15 a.m. in the County Commissioner's Chambers, Courthouse, Port Townsend, Washington; and, WHEREAS, Jefferson County has published notice of this hearing on December 5th and on December 12th in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set for said hearing and no objection or objection interposed; NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the Current Expense Fund and various other funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed below and per the attached requests. AMOUNT FROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE CURRENT EXPENSE/GENERAL FUND 001-080-000 District Court $112,867 $0 $112,867 001-151-000 Coroner $8,500 $0 $8,500 001-180-000 Sheriff $112,020 $7,725 $119,745 Total General Fund $233,387 $7,725 $241,112 SPECIAL REVENUE/CAPITAUENTERPRISElINTERNAL SERVICE FUNDS 107-000-010 Boating Safety $0 $1,425 $1,425 120-000-010 Crime Victims $12,000 $0 $12,000 127-000-010 Health $0 $229,645 $228,632 143-000-010 Community Development $90,000 $0 $90,000 303-000-010 Clocktower $75,000 $0 $75,000 405-000-010 Tri,.Area Sewer Fund $28,316 $0 $28,316 Page 1 of2 ORDER: BUDGET APPROPRIATIONS/EXTENSIONS} RESOLUTION NO. 117-07 FOR VARIOUS COUNTY FUNDS } APPROVED this 17th day of December, 2007. " JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: . " ~ " i o f , .". / / \ I' -"(1.{. (D ,,_. ... Ph-il Johnson, Chai~an Da'~~ ~~ Austin, Member , -.,,,- _ -'i--.. ''-" "0_ t ATTEST: . - ~ . ~~~, erne Deputy Clerk of the Board Page 2 of2 TO: BOARD OF COUNTY COMMISSIONERS Date: 11129/07 RE: Request For Emergency Budget Appropriation/Extension and Amendment DI.trlet Court DepartmentIFund Name 001080000 Fund Number Commissioners: (check all that apply) [ZI Please be advised that after a thorough examination of my cwrent budget it appears that tha amount allocated is insuflicient to pay necessary expenses of this department for this year. After a careful examlnatloD of aU the expenditures within the departmeDt budget with respect to present and future needs, I !md that my budget is short. Therefore, I request an emersency appropriation and budget extension in the amount $112,867.09 for this current year for the reason(s) outlined below. Cl For flUIds otUI' IilfUI Cu".,1lI Expense .. Is there enough Fund Balance (unencumbered cash) to cover this additional expellditure? Yes No Cl Please be advised that a reveDue souree (Le. graDt, DOW fee) has beeD received by this department much was not included in the annual budset at the time it was prepared. Therefore, I request an emersency lIPptOpriation and budget extension in the amount of to include this new revenue in the budset this year as outlined below. BARSI#Rennue DescrlptloD Current RevltIoD New Budget t $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS 1# Expenditure DescrlptloD RevIsIoD Now Budget 51240 10 ??oo District Court Salariell and Wages -a, $2,77. . .&aa~T.l1l .54'B' 51240.41.0040 Judge Pro Tom $14,500.00 $2,000.00 $16,500.00 51281.41.0002 Public Defender $95,113.00 $108,G9l.. $203,204.. $0.00 $0.00 $446,125.00 $112,867.. $558,992.. ~on for A,ppl'QJlriationlExtension"_._.._~______________"___._ ! See attaehed for explanation I . i i I I L~,__",___",_,__,~"_,,,_~_~"_'_~,"_~_".'"'~_.r_~~~"T,.~~' _,,"'W"_' Respectfully submitted, ~A-<!--<--L W~6 ~ Not ~'ol\ed ~t 11tJ~e ~ 1. District Court Salaries and Wages appropriation request is because we had a Staff shortage in the Probation Department this year and the Court Administrator had to take on extra duties in the Probation Department that consumed a lot of her time. A Senior Clerk was promoted to Lead Clerk to help with the administrative duties and we were given permission to hire a clerk hire that was not budgeted for to help alleviate the work load during the staff shortage. In accordance wilh RCW 43.03.310(5) Judge Landes salary was also increased in September and we were not notified until after the 2007 budget had been adopted. Probation Salaries had 2717.30 left in that fund and that was transferred to the District Court Salaries to help reduce the appropriation request amount 2. Judge Pro Tem - We are asking for a $2,000.00 appropriation as we have a newly elected Judge this year who had to attend mandated judicial college as well as other trainings. District Court is a full time court and in her absence, the court had to pay Pro- Tem (attorneys appointed by the eiected judge) to preside on the bench. Due to an unforeseen family medical emergency she used more Pro Tem time than originally planned for. 3. Public Defender - On October 5, 2007 the District Court received a letter form Jefferson Associated Counsel giving a 30 day notice that they will exceed the contracted caseload limit per section 3.1 of the contract. This notice was cc to John Fischbach and followed up with a memo from District Court asking how he would like us to proceed with this since the contract is negotiated through his office. On November 8, 2007 District Court received another letter from Jefferson Associated Counsel requesting an additional $1/q8; OJI ~&mpensation for the exceeded caseloads (see attached letter). Since then there have been various emails between the parties without a resolution. Jefferson Associated Counsel has indicated they will no longer accept appointments if this is not resolved by their board meeting on November 29, 2OO70n Monday November 26, 2007 Judge Landes, Jolm Fischbach, Michelle Moore and myself met to discuss this matter. As of today there has not been a resolution that we have been made aware of and the court has a constitutional duty to appoint counsel to indigent defendants; the county also has a legal duty to pay for counsel for indigent defendants (See State v. Perla). . This appropriation request is made in an attempt to meet Jefferson Associated Counsel request and hope that they continue to accept appointments in the interim until a new contract is negotiated. If Jefferson Counsel starts to refuse appointments the court has no choice but to assign local counsel at a rate of$55.00 per hour or more dependant upon who is appointed, either way an appropriation will still be needed. ", JEFFERSON ASSQCIATED COUNSEL 333 BENEDICT STREET PORTToW~s{tND, W A 98368 (360) 385-5613 Fax (3,,0) 385-4012 BEN CRITCHLOW Director RICHARD 1. DAVIES SC0'IT M. CHARLTON Stall Attorneys November 8, 2007 Tracie Wilburn, Court Administrator Jefferson County District Court P.O. Box 1220 Port Townsend, W A 98368 Re: Notice ofExceedhil! Caseload limits. -";C""'. ~ Dear Traci: Jefferson Associated Counsel provided 30 days notice to Djstrict Court of exceeding the contrllcted caseload limit of 51 0 district court ~es. The limit was exl;deded in mid-September, and notice was sent on .Qctober 5,2007. . As of November 7th, District Court has assigfied JAC 822 cases,}12 over contract. Based on a weekly average of case assignments to date, JAC expects another 140 assignments before the end of December (the expiration of ()ur contract term). This fi~ reflects a total of 452 cases over the contracted assignment amolUlt. DiSl:tict"C(i)uIt pays JAC an average of&f86.19 per the contracted $10 cases. At that rate, JAC will reqi:mecompensation Qf anadtlit:ionat$5&,Q9L28 wr tp.~, current (312) cases over the contract limit and additional funds at the Sa1:l1e atIlount per case for t1ie projecte(j 140 case assignmentS tbtdugh December 31st. PleaSe rrispt:>nd as soon as possible. JAC understands its relationship with the court to be a good one IlJld does ndt want to refuse case llSllignments but will if no other recourse is available. ~.'~~; An.~~)lt Dfr~~ co: ~~ " . TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: November 28, 2007 CORONER DepartmenUFund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $8,500 I 001-151-000 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore. I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 56320.41.0010 Auto sies Description BUDGET CURRENT REVISION AMENDED $:l&, IS~ $8,500 P" ~2 !I!lil $0 $0 $0 ..$;!&,1'll'2 $8,500 $33,S:iZ: Reason for A ro riationJExtension It is impossible to predict the number of autopsies the Coroner will need to order in any given year and she and her deputies work very hard to order as few as possible; however, the Coroner is mandated to determine a cause for each death reported and that can sometimes only be done by means of an autopsy. When preparing the 2007 budget we looked at the growing trend in coroner-reported deaths and increased our budget request accordingiy, but, conservatively. We find, at this point, our estimate was too low and, therefore, need to request additional funding. We still have $3,000 outstanding to pay for funeral home services (the local funeral home functions as the county morgue and charges the county a fee for autopsy and other services). We also have one invoice for a recently performed autopsy. We are anticipating about 3 autopsies through the end of 2007 and are asking for additional funds to cover those, should the need arise. Any unused funds would be returned to the general fund. ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: November 28, 2007 001180000 Fund Number SHERIFF DepartmenUFund Name Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $118,320 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $7,72S I BARS Revenue # 33401.30.0020 33401.30.0030 BUDGET CURRENT REVISION AMENDED $0 $2,686 $2,686 $0 $5,039 $5039 $0 $0 $0 $7,725 $7,725 BARS Expenditure # 52110.10.500 52121.10.500 52122.10.500 52310.10.500 52360.10.500 52460.10.500 Description BUDGET CURRENT REVISION AMENDED $100 $3,450 $3 550 $3000 $9,700 $12700 $18,830 $56170 $75000 $0 $500 $500 $5,000 $46,500 $51,500 $0 $2,000 $2,000 $26,930 $118,320 $145,250 Overtime - Admin Overtime - Detectives Overtime - Patrol Overtime - Jail Admin Overtime - Corrections Overtime - Code Enforcement Reason for Appropriation/Extension Additional grant money became available. Overtime has continued to exceed the budgeted amounts. ~c;c~f7~ Elected Official/Department Head Signature ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: November 29, 2007 Sheriff/General Fund Department/Fund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $1,425 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo 001-180-000 Fund Number D Please be advised that a revenue source (Le. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59700.00.0003 BUDGET CURRENT REVISION AMENDED $26,522 $1,425 $27,947 $0 $0 $0 $0 $26,522 $1,425 $27,947 Reason for Appropriation/Extension To maintain minimum fund balance in the Boating Safety Fund (107) Respectfully Submitted. 9:: '+ . ~~ . f./, Il ___ Provided by County Administrator on behalf of Sheriff Elected 0 Icial/Department Head Signature . . .. O/fR) "Attachment A" The current Superior Court seating is neither adequate for the jury seating capacity (45- 60) nor room capacity and is a "lawsuit waiting to happen." There has been at least one claim for damages filed this year due to a tom garment and one incident report filed due to a chair literally splitting in two while occupied and the occupant (Juelie Dalzell) falling back into a wood railing. 1 raised the issue of new seating in August due to the lack of seating and poor condition of chairs and provided proposed replacement benches currently used in Clallam County Superior Court. I was advised that because of grants received for the clock tower the courthouse has certain historical requirements and seating might be one of them. Allen Sartin offered the services of Central Services and advised that Loring Bemis would provide all necessary historical requirements to me by the call for 4th quarter appropriations. I was advised November 28th by email that Loring was unable get that information to me and unfortunately the seating situation can not wait another quarter. Attached please find emails documenting my efforts from August until now to get the information. If we were able to go with the attached model the current seating needed would be 14 benches each side = 28 benches for courtroom = $10444 before taxes, shipping and handling. The requested figure is $40000 in the event we need to go with a higher end bench/high end price tag. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: Novembe~ 28, 2007 ----- Boating Safety Program DepartmentlFund Name Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my curent budget it appears that the amolmt allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find thaI rnY budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $1,425 I 107000010 Fund Number ~ [ZJ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencurnbered cash) to cover this additional expenditure? ~~~s ~ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the liIrnount of: I $1,425 I -*" h BUDGEl CURRENT REVISION o AMENDED ... $0 $0 $0 BARS Revenue # Description w BARS Expenditure # 52190.32.0000 Fuel consumed Description BUDGET CURRENT REVISION AMENDED $2,000 $1 4<5 $3425 $0 $0 $0 $0 $2,000 $1,4<5 $3,425 Reason for Appropriation/Extension The cost of fuel this boating season has increased substantially. itled, po, cial/DepartmentHeadSignat; ,4Jdecl br Collrlt;r ~d>>1;YlistN.tol' OK. ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: November 28, 2007 CRIME VICTIMS FUND DepartmentlFund Name Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I 120-000-010 Fund Number m For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [KlYes DNo m Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 51570.10.0000 51570.20.0000 Description BUDGET CURRENT REVISION AMENDED $8 000 $4,000 $15960 $0 $0 $0 $52,938 $12,000 $64,938 e 000 J Salaries Benefits Reason for A ro riation/Extension We are requesting $12,000 cash to cover expenses in the Crime Victims fund. This fund receives grant money from two sources: the STOP grant, which we've received for many years and a new grant from the legislature to fund additional hours in this fund. This fund makes vital crime victimlwitness services possible. The crime victim program provides invaluable services not only to the victims of crimes, but is also a crutial iink between victims, witnesses and prosecutors. ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Public Health 127 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I Date: November 29, 2007 D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I G 053 '1'5. 5'6.0o(jl) BUDGET BARS Revenue # Description CURRENT REVISION AMENDED . 33393.23.0300 TSAM $0 $8,500 $8,500 .. 33S3~.53.ee()6 ARS $2925 $8,800 $11,725 IIII'J.: 333..68.0000 Immunizations $8206 $6700 $14,906 a-1Ct1'133397.78.0020 Medicaid Administrative Match $120,000 $49,200 $169,200 7;) I~ 33316.72.0300 Heaith Communities $91,127 $13,300 $104,427 33403.10.0340 OSSSurve $0 $11545 $11,545 334-04- .60.0000 ODD Count Contract $289,399 $21,300 $310,699 33404.93.0320 FP State Proviso $0 $16,500 $16500 33404.93.0300 Other OSS Activities $25000 $13200 $38,200 33404.67.0301 CPS $1,400 $15,500 $16,900 33404.61.0000 ARS $975 $2,900 $3,875 34622.30.0000 Nursin Client Fees $91,850 $16,800 $108650 34622.30.0010 EH Fees $386,250 $14,400 $400,650 34625.10.0000 Private Insurance $27,000 $12,000 $39000 34670.00.0000 Vital Records $10,000 $3 000 $13,000 36900.00.0300 Other Miscellaneous $1 500 $16000 $17,500 $0 $1,055,632 $229,645 $1,285,277 BUD.GET BARS Expenditure # Description CURRENT REVISION AMENDED 56200.10.0000 Salaries Admin) 0 $7,758 $7 758 56200.20.0000 Benefits Admin} '1'1 '1 D- $ $764 ~._ ,,, 1, 56210.10.0000 Salaries EH} -$13 320 $37,489 $24,169 56210.20.0000 Benefits (EH) I :J" $r- [ $5,743 $1- . - 56220.10.0000 Salaries (CH) $0 $16,565 $16,565 56220.20.0000 Benefits (CH) ..I'->rl:J'f., ~ $3313 $ ,U3 56210.31.0010 Office Suoolies $1 500 $2,900 56220.31.0040 Pharmaceutical Supplies $111,000 $12,400 $123,400 56210.35.0000 Equipment (f) $ . $7,800 $ 56200.41.0468 Consultant - Studv $0 $10,000 $10,000 56210.41.0165 Web Desiqn $1 400 $2 300 $3,700 56210.41.0030 Technical Assistance (KIPHSl $3,500 $3,000 $6 500 56220.41.0030 Technical Assistance (!:<IPHSl ~ -. $3,900 IO() 163 164j537 :<.53}60 " .::l/SOO 9850 56220.41.0066 Child Birth Education $9 600 $5,600 $15200 56220.41.0130 Lab Services $9 380 $8,900 $18 280 56800.41.0210 Parent Coalition $13000 $5,200 $18200 56800.41.0255 Person to Person/Communi Info $13479 $21,800 $35,279 56800.41.0205 Child Develo ment B-3 $6 000 $5,400 $11400 56800.41.0230 Communi Information Activities $22,000 $9,600 $31,600 56210.42.0010 Posta e $3 978 $1,500 $5 478 56220.42.0010 Post e $1,000 $3 400 $4 400 0 56220.42.0030 CelVBlackbe $2,400 ~700 56210.43,0000 Travel $10,5 0 $1 ,400 $11,960 56210.49.0045 Miscellaneous/Other 0 $1400 $1,500 $2,900 56220.49.0045 Miscellaneous/Other 0 $3,000 $3 400 $6,400 56210.99.0015 Grant Services $53 307 $46 000 $99 307 $ZL,"M"1 $228,632 Reason for Appropriation/Extension These budget adjustments are the result of various changes within grants and fees. While preparing the original 2007 Budget, certain grants were reduced due to new requirements outlined by state government. There has been negotiation between local and state government, changing requirements that allow us to provide vital services as in 2006. All expenses identffied above are covered by grants and fees. Respectfully Submitted, "'"" ~'~t'~~:':::\'B;"ffijJer 1. a-j TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Department of Community Development DepartmenUFund Name Commissioners: (mark all that apply w~h an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocllted IS insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my b~dget is short. Therefore, for this current year for the reason(s) outiined below, I request an emergency appropri"tion and budget extension in the amount of: I $90,000 , For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additionai expenditure? [KlVes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department I.\,hich was not inciuded in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 Date: November 29, 2001 ---- 143-000-0100 Fund Number ---- [K] BARS Revenue # Description BUDGET CURRENT REVISION $0 AMl:;NDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 55860.41.0000 Descri ption Professional Services BUDGET CURRENT REVISION AMl::NDED $98,249 $90,000 188,249 $0 $0 $0 $0 $98,249 $90,000 $188,249 Reason for Appropriation/Extension To cover professional services to be paid out in 2007 which is more than was originally budgeted. t ead Signature ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: November 24, 2007 Central ServiceslClocktower Fund Department/Fund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $75,000 I 303-000-010 Fund Number [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? []]Ves DNo o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59700.00.0019 Description Transfer Out. Construction Fund BUDGET CURRENT REVISION AMENDED $770,223 $75,000 $845,223 $0 $0 $0 $0 $770,223 $75,000 $845,223 Reason for Aoorooriation/Extension This change reflects final estimated costs and revenue for this project. Respectfully Submitted, Elected Official/Department Head Signature .)1\ ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: November 20, 2007 Public Works / Tri-Area Sewer Fund Department/Fund Name Commissioners: (mark all that apply with an "X") W Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: 1$28,316 I 405-000-010 Fund Number W For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [i]Ves DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: 1 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BUDGET CURRENT REVISION AMENDED $105000 $28316 $133316 $0 $0 $0 $0 $0 $105,000 $28,316 $133,316 BARS Expenditure # 53520.41.0000 Description Professional Services Reason for Appropriation/Extension This budget extension request is needed to offset expenditures for additional professional services to amend the draft Port Hadlock UGA Sewer Facility Plan. On August 27, 2007 the Jefferson County SoCC directed staff to "...revise ail sections of the sewer planning documents that would be affected by adoption of a different UGA boundary..." There exists sufficient fund balance to cover the requested increase in expenditures. ResP~~itted,. Elected Offici'!oepartment Head Signature ~ JEFFERSON COUNTY BOARD OF COUNTY COMMiSSIONERS AGENDA REQUEST o CONSENT AGENDA 00 REGULAR AGENDA FROM: DATE: SUBJECT: Board of County Commissioners County Administrator Allen R. Sartin, Central Services Director December 17, 2007 @ 10:15 am Hearing/Resolution - Adopt Budget Supplemental/Extension TO: STATEMENT OF ISSUE: Various County Departments have requested increases to their 2007 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to hold the public hearing and adopt the Budget Changes. STRATEGIC GOALS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. ANALYSIS (PRO & CON): Not Applicable COST BENEFIT ANALYSIS: Not Applicable FISCAL IMPACT: Provided in resolution Revenue Budget Line Item: Expenditure Budget Line Item: Gain or Loss (.): REQUESTED ACTION: Approve resolution to adopt the supplemental budget appropriations. REVIEWED BY: '.r2 ,+. q..~ .Q. John Fischbach, County Administrator I 12. 'T7 Date