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Home My WebLink About013 08 'Cce.~. ec~sJ/ ,;21~olog CS IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET } APPROPRIATIONS/EXTENSIONS FOR } VARIOUS COUNTY FUNDS } JEFFERSON COUNTY STATE OF WASHINGTON RESOLUTION NO. 13-08 WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2008 budgets; and, WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds. or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contempiated at the time of preparing the budgets for 2008. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: FUND # FUND NAME AMOUNT FROM UNENCUMBERED FUND BALANCE REVENUE EXPENSE CURRENT EXPENSE/GENERAL FUND 001-270-000 Non-Departmental $100,000 $0 $100,000 SPECIAL REVENUE/CAPITAUENTERPRISE/INTERNAL SERVICE FUNDS 301-000-010 Construction $271,200 303-000-010 Clocktower $752,251 506-000-010 Information Services $176,300 $0 $360,000 $0 $271.200 $1,112,251 $176,300 NOW, THEREFORE, BE IT RESOL VED, that an emergency is hereby declared, and that supplemental budget appropriations/extensions be made for the above noted funds. BE IT FURTHER RESOL VED, that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 3'" day of March, 2008, at the hour of 10:00 a,m., and that notice of said hearing be published in the official newspaper of Jefferson County. and that at said hearing any interested taxpayer may appear and be heard for or against the extensions for such alleged emergency. ...."."? 'l \ v....~c Pii50,<ED this 19th day of February, 2008. ., ,.., ~ll . , . i ,'. ......,., . ,', 0 " JEFFERSON CO NTY ::';"\'.,.J@..;~l.t1~j.,.$~'~ BO~ 0 MISSIONERS S~L. \t~~'~~.I/' ~~ ~n 1 ~ / . < .,'..:-'f$~I. .., Phil Johns ic~a~r n I' ,4;1 :,\a),.,~ "~~i / ~-I- - ATTEST:').1" ',/ David S I~~~n, e. er --~. '~/CrnC . ~tthes, CMC a.L Deputy Clerk of the Board Jog;~stin, Member Page 1 of 1 TO: BOAHD OF COUNTY COMMISSIONERS RE: Request for Eniergency Budget Appropriation/Extension and Amendment Date: February 1, 2008 County Administrator/Non-Departmental/General Fund. Department/Fund Name Commissioners: (mark all that apply wnh an "XU) [K] Please' be adVised that after a thorough examination of'fny' curent budget it appears that the amount allocated is . . ihSuffi.::ient ttqiay necessary expenses of this department' for this year. After a careful examination of aU the . expendittireswithin the department budget with respect to present and future needs, I find that my budget is short. -Therefore, for this current year for the reason(s)bLitlined below, I request an emergency appropriation and budget extension in the amount of: C $100,000 I 001-270-000 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was . not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 53190.41.0100 Description Beckett Point, PUD Pro'ect BUDGET CURRENT REVISION AMENDED $0 $100,000 $100000 $0 $0 $0 $0 $0 $100.000 $100.000 Reason for Aoorooriation/Extension The County Administrator has received an invoice from the PUO for additiaonal archeological work under the grant provided by the County in 2007. Additional invoices are expected between now and June from the PUD for the Beckett Point sewer project This is a carry forward of monies budgeted in 2007. Respectfully Submitted. County Administrator TO: BOARD OF COUNTY COMMISSIONERS . RE: Request for Emergency Budget Appropnation/Ex1ension and Amendment Date: _Fel:!ruary 1, 20\)8 Central Services/Construction Fund DepartmenVFund Name Commissioners: (mark all that apply with an "X") ill Please be advised that after a thorough examination of my curent budget it appears that the ampunt,allocated is insufficient to pay necessary expenses of this department for this year. After a careful exami!lll,tion -of all the I., .' expenditures within the department budgetwith respect to present and future needs, I find th'lt my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $271.200 I 301-000-010 Fund Number ~ .. ill For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? ' rxJYes DNo D Please be advised that a revenue source (i,e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I . BUDGET CURRENT REVISION Description $0 AMENDED $0 $0 $0 $0 $0 BARS Revenue # $0 BARS Expenditure # 59410.62.0000 Ca BUDGET CURRENT REVISION AMENDED $652591 $271,200 $923,791 $0 $0 $0 $0 $652,591 $271,200 $923,791 Reason for Appropriation/Extension The following projects were not completed in 2007, but the work is continuing in 2008: Gardiner Parking Sheriffs HVAC Animal Shelter $5.000 $216.200 $50.000 Total $271,200 Respectfully SubJ.jtted, ~~ 'iL tkt/Q ~J;It/~ Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: February 1, 2008 Central Services/Clocktower Department/Fund Name Commissioners: (mark all that apply with an "X") m Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department forthis year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $1,112,251 303-000-010 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? nYes DNo m Please be advised that a revenue source (i.e, grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and bud et extension to include this new revenue in the budget this year as outlined below in the amount of: $360,000 BARS Revenue # 33100.00.0000 Description BUDGET CURRENT REVISION AMENDED $0 $360000 $360,000 $0 $0 $0 $0 $360,000 $360,000 Federal Grants BARS Expenditure # 59410.62.0010 59400.00.0010 Description Clocktower Renovation Pro'ect Transfer Out, Construction Fund BUDGET CURRENT REVISION AMENDED $0 $207.251 $207251 $905000 $905,000 $0 $0 $0 $0 $1,112,251 $1,112,251 Respectfully Submitted, t I1IJ VYl 'If 1M Jt hf Elected Official/Department Head Signature J/7/tJIJ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationiExtension and Amendment Date: February 1, 2008 Central Servicesllnformation Services Department/Fund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is , . 'insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation arid budget extension in the amount of: I $176,300 I 506-000-010 Fund Number [K] .For funds other than Current Expense (GenereIFund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [K]Ves DNo o Piease be advised that a revenue source (i.e. grant, Rew fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59418.64.0020 59418.64.0030 BUDGET CURRENT REVISION AMENDED $318,780 $34 800 $353,580 $0 $141 500 $141 500 $0 $0 $0 $318,780 $176,300 $495,080 Reason for Appropriation/Extension Due to staff turnover, several of the computers and file servers scheduled for replacement in 2007 were not replaced as scheduled; those computers and files servers still need to be replaced and will be replaced in 2008. The County should try to schedule the telephone system replacement project in 2008, if possible. IN:;IIY~bm~ 7(, , ~7 JIJ8 I Elected Official/Department Head Signature , . JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST 00 CONSENT AGENDA D REGULAR AGENDA FROM: DATE: SUBJECT: Board of County Commissioners County Administrator Allen R. Sartin, Central Services Director ~ TO: February 19, 2008 Resolution - Publish Budget Supplemental/Extension Hearing STATEMENT OF ISSUE: Various County Departments have requested increases to their 2008 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. STRATEGIC GOALS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. ANALYSIS (PRO & CON): Not Applicable COST BENEFIT ANALYSIS: Not Applicable FISCAL IMPACT: Provided in resolution Revenue Budget Line Item: Expenditure Budget Line Item: Gain or Loss (-j: REQUESTED ACTION: Approve resolution to publish a notice for the Hearing. REVIEWED BY: , County Administrator