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Home My WebLink About052 08 CC', f\ \\:-De..~ . '7}#1oo L,';~ ~\OL0 JEFFERSON COUNTY State of Washington ORDER: BUDGET APPROPRIATIONS/EXTENSIONS} RESOLUTION NO. 52-08 FOR VARIOUS COUNTY FUNDS } WHEREAS, the Jefferson County Board of Commissioners did on the 7th day of July, 2008, declare that an emergency existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, the Jefferson County Board of Commissioners did on the 7th day of July, 2008, set a hearing on said emergency for the 21st day of July, 2008, at the hour of 10:00 a.m. in the County Commissioner's Chambers, Courthouse, Port Townsend, Washington; and, WHEREAS, Jefferson County has published notice of this hearing on July 9th and on July 16th in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set for said hearing and no objection or objection interposed; NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the Current Expense Fund and various other funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed below and per the attached requests. FUND # AMOUNT FROM UNENCUMBERED FUND BALANCE REVENUE FUND NAME CURRENT EXPENSE/GENERAL FUND 001-067-000 Emergency Management 001-261-000 Transfers $0 $294,434 $294,434 $14,038 $0 $14,038 Total General Fund SPECIAL REVENUE/CAPIT AUENTERPRISE/INTERNAL SERVICE FUNDS 127-000-010 Public Health $0 155-000-010 Veteran's Relief $15,000 183-000-010 Facilities Mgt $8,215 503-000-010 Unemployment Reserve $30,000 504-000-010 Industrial Insurance Reserve $12,000 $294,434 $0 $0 $0 $0 Page 1 of2 EXPENSE $14,038 $294,434 $308,472 $0 $15,000 $8,215 $30,000 $12,000 ORDER: BUDGET APPROPRIATIONS/EXTENSIONS} RESOLUTION NO. 52-08 FOR VARIOUS COUNTY FUNDS } JEFFERSON COUNTY BOARD OF COMMISSIONERS Davi~ ~~ JO~fsh Page 2 of2 TO: BOARD OF COUNTY COMMISSIONERS Date: June 18,2008 RE: Request For Emergency Budget Appropriation/Extension and Amendment County Administrator, Emergency Management/General] Department/Fund Name 001-067-000 Fund Number Commissioners: (check all that apply) lZI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $14,038.00 for this current year for the reason(s) outlined below. D For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No lZI Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $14,038.00 to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et 33397.04.0200 FEMA E04-131-EMPG $14,038.00 $14,038,00 $0.00 $0.00 $0.00 $0.00 $14,038.00 $14,038.00 BARS # Expenditure Description Current Revision New Budget Bud et 51471.49.0000 Miscellaneous $0.00 $14,038.00 $14,038.00 $0.00 $0.00 $0.00 $0.00 $0.00 $14,038.00 $14,038.00 R~as()!!JQI ApPIQ"nrjatioIlffi2ftel1flion ___ ~. ~ NN~=_^'W~__~~=~__~_,~_'N~NN""..,~~~NN~NN,,_=,~,."''''''''__N=~N'W.~N_~,~"'''N,,^,",n"''_~'.~''N^~,'''''''=''''''''''''-'_____~'.".W" IJefferson County Emergency Management's grant request through FEMA's Emergency Management Performance Grant i (EMPG) program was approved. This grant authorizes the purchase of a logistics trailer to support disaster recover operations land ongoing outreach activities. '____.h.N."=,',",',',',',",.^,^W.'~~N..^..~.._W_,'."..~.wmm_w,'^~=w,~===_~.v-.~y~^~_.^._~_-_.N_vNN_.__W'^w_m.w'mm.'m'm""w,w,W,y^W,..........'WNA.AW_W~'~^..'~,~.."w__.......,_~_w_===~.~NN.~N~',.,...WNN....N.'..^Ym'"'...",_'.,~,.v_~w_~~.v_~_v~.~~,'~N='~',._='m~w~=~...w._^__~."rl'~~mm,''',_.w-1 ::L:mi~ ' "~k- Dennis Richards ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: June 19, 2008 County Administrator/Transfers DepartmenVFund Name Commissioners: (mark all that apply with an "X") m Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $294,434 I 001-261-000 Fund Number o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59700,00,0160 59700,00,0179 Description Transfer Out, Health Transfer Out, Health, Beckett Point BUDGET CURRENT REVISION AMENDED $486,043 $260,000 $746,043 $0 $34,434 $34,434 $0 $0 $0 $486,043 $294,434 $780,477 Reason for A ro riation/Extension 1, The $260,000 will be used by the Health Fund to restore working capital. The transfer in account in the Health Fund will be 127-000-010.39700.00.0160. 2. The $34,434 will be used by the Health Fund to replace monies spent on the Beckett Point project. The transfer in account in the Health Fund will be 127-000-010.39700.00,0310. Elected Official/Department Head Signature aI<J- TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendmenl Public Health 127 Department/Fund Name Fund Number Commissioners: (mark all that apply with an ''X") D I-'Iease be aavlsea tnat aner a tnorough examination ot my current buaget It appears that the amount allocatea IS insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I Date: March 19, 2008 D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo EJ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and bud et extension to include this new revenue in the budget this year as outlined below in the amount of: $260,000 BARS Revenue # 39700.00.0160 Description Transfer - In BUDGET CURRENT REVISION AMENDED $486,043 $260,000 $746,043 $486,043 $260,000 $746,043 BARS Expenditure # Description BUDGET CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 $0 $0 $0 Reason for Appropriation/Extension The $260,000 request consists of budget impacts from the December 2007 reduction in the County's contribution and the overall expense and revenue impacts that have depleted Public Health's reserves. It is vital that JCPH meet the minimum carry forward requirement at the end of 2008. Without this transfer the estimated carry forward into 2009 will be less than 2% of the operating budget. See Bal/K Fo," JJJ,tOrlQ! Ba('.k~ro u(l J 1/l1ot" l1/a t,., /If r e-~(J; n d Tk.s Recpe.st Background Public Health Supplemental Request In the amount of $260,000 On December 15\ 2007, the BOCC met to make final budget reductions for the 2008 budget. At that time the BOCC directed that the Health spending budget be reduced by $316,715 and that transfers in from the General Fund be reduced by $94,000, Prior to those decisions, the "Gain/Loss from Operations" (revenue minus expense) had been a Loss of $384,762; the changes on 12/1 resulted in a final Loss of$162,047. On December 3rd and 4th, the County Administrator made the following additional changes to the 2008 budget: 1. Removed the "special budget" (account # 001-270-000.51400.00,0000) in the General Fund that had included the funding for several unresolved issues, including $100,000 to increase the transfer to the Health Fund. 2. Included the detail budget changes to implement the wage increases required by the newly approved UFCW contract. The County Administrator noted the potential problems with the Health Funds use of Fund Balance and Cash Balances to the BOCC in his budget proposal document of 12/16/07 in both the Proposal Limitations and the Cash Balances sections. The County Administrator intended to review this situation with the Health Department Director early in 2008 to determine if the full amount ofthe potential transfer ($162,047 + $100,000 = $262,047) would be required. Since there does not appear to be any way to reduce the required supplemental without reducing Health Department programs, this supplemental is presented to the BOCC for policy decision. Prepared By Allen R. Sartin, Central Services Director, 07/11/08 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: June 18, 2008 " Public Health Department/Fund Name Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget-with respect to present and future needs, I find thatmy budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I 127, Fund Number o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s' ~ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was , not included in the annual budget at the time it was prepared. Therefore,l request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $34,434 I BARS Revenue # 39700.00.0310 Description Transfer - In Beckett Point Pro'ect BUDGET CURRENT REVISION AMENDED $0 $34 434 $34,434 $0 $34,434 $34,434 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 $0 $0 $0 Reason for Appropriation/Extension The revenue listed above was not included in the original 2008 budget. Public Heath covered the initial expenses to facilitate the beginning of the Beckett Point Project and assisted the County and PUD by applying and receiving a Department of Ecology Grant. Public Health requests a transfer from the General Fund for the initial expenses that were not covered by the grant award. ~ TO: BOARD OF COUNTY COMMISSIONERS Date: 6/18/08 RE: Request For Emergency Budget Appropriation/Extension and Amendment. Veteran's Relief Fund Department/Fund Name 155-000-010 Fund Number Commissioners: (check all that apply) IZl Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $15,000.00 for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes.f No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 55360.40.0000 Other Services/Charges $37,000.00 $15,000.00 $52,000.00 $0.00 $0.00 $0.00 $0.00 $37,000.00 $15,000.00 $52,000.00 R~a~on for Appropri1l1ionj~~tensiotl IIn past years, the fund has received and processed applications from Veterans for about $25,000 annually. To date we have Iprocessed applications that total about $28,000. In addition, an interfund transfer of $6,000 was budgeted last year and has been Iprocessed to compensate the County Commissioners Fund for clerical services. With the current economic pressures, it is expected that more Veterans will be requesting help to pay for their rent, utilities, medical costs and food. In addition, over Ithe applications for the past several years have been to pay funeral benefits for Veterans and their wives. i '"'I aM TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Central Services/Facilities Management Department/Fund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year, After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and bud et extension in the amount of: $8,215 Date: June 5, 2008 183-000-010 Fund Number [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [KIYes DNo o Please be advised that a revenue source (Le. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # Description 51830,10,0000 Salaires & Wa es 51830,20,0000 Personnel Benefits BUDGET CURRENT REVISION AMENDED $273,165 $4,638 $277,803 $168,792 $3,577 $172,369 $0 $0 $0 $441,957 $8,215 $450,172 Reason for A ro riation/Extension Cost increase from Parks for grounds maintenance at administrative facilities, Elected Official/DepartmentHead Signature TO: BOARD OF COUNTY COMMISSIONERS Date: 06/18/08 RE: Request For Emergency Budget Appropriation/Extension and Amendment JC Unemployment Reserve DepartmentlFund Name 503-000-010 Fund Number Commissioners: (check all that apply) [ZI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $30,000.00 for this current year for the reason(s) outlined below. [ZI For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes.f No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 51778.41.0000 UI Claims $25,000.00 $30,000.00 $55,000,00 $0.00 $0.00 $0.00 $0.00 $25,000.00 $30,000.00 $55,000.00 R~~~()I1J()LA12PrQ12ri~ti.onlExteI!~i()I1....~~~~~..~~..... ....~~_~......~.~.~~........... I Higher unemployment claims for the last 2 quarters. 2008 Budget is $25,000, and bills for first 2 quarters already total I 124,999.53 I I ~2:....._-~-~- .--c.A......L v~ . .J ~ TO: BOARD OF COUNTY COMMISSIONERS Date: 06/19/08 RE: Request For Emergency Budget Appropriation/Extension and Amendment Industrial Insurance Reserve Department/Fund Name 504-000-010 Fund Number Commissioners: (check all that apply) IZl Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this. department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $12,000.00 for this current year for the reason(s) outlined below. IZI For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes./ No D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Bud et $20,000.00 Revision New Budget $20,000.00 $12,000.00 $32,000.00 $0.00 $0.00 $0.00 $0.00 $12,000.00 $32,000.00 51761.41.0000 L&I ADMINISTRA nON COSTS Re,!~g!1~JQ!'_Al?pr91?Ii'!ljQ~~t~!l~io!L . ........~.~~...~............~..... . ~~~.... ...~.~. This fund pays for the Retro Pool's 3rd party administrator for L&I claims. The bill is paid quarterly and the current budget will not cover the fee for the balance of the year. ::!::j~.. //,0 '~LA.o a~ JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST o CONSENT AGENDA 00 REGULAR AGENDA FROM: DATE: SUBJECT: Board of County Commissioners County Administrator A 0 !A. Allen R. Sartin, Central Services Director f.J.JLXT July 21,2008 @ 10:00 am Hearing/Resolution - Adopt Budget Supplemental/Extension TO: STATEMENT OF ISSUE: Various County Departments have requested increases to their 2008 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to hold the public hearing and adopt the Budget Changes. STRATEGIC GOALS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. ANALYSIS (PRO & CON): Not Applicable COST BENEFIT ANALYSIS: Not Applicable FISCAL IMPACT: Provided in resolution Revenue Budget Line Item: Expenditure Budget Line Item: Gain or Loss (-): REQUESTED ACTION: Approve resolution to adopt the supplemental budget appropriations. REVIEWED BY: ~ ~ ,0." / II . / ~ ~)/+- K' {~/t?f' Dennis Richards, County Administrator ate