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HomeMy WebLinkAboutBayside - Subsidy $100,000Name of Project or Program or Program: Bayside Housing and Services Requested total amount for this application: $100,000 Area of the County to be served: Port Hadlock, WA Name of Applicant/Agency: Bayside Housing and Services Federal Tax ID #: 41- 1798297 Contact Person: Michael Moore Title: Grants Manager Addres s: 310 Hadlock Bay Rd. City: Port Hadlock State: WA Zip: 98339 Phone Number: 360-919-5366 Fax Number: E-mail: Mmoore@baysidehousing.org CERTIFICATION by Authorized Agency Representative (Board President, CEO, or another person authorized to bind the agency in a contract). Name of Authorized Agency Representative (print):______ Gary Keister_______ Title: ______Executive Director ____________ • Applicant certifies that these funds will be used as described in this application unless a change has been mutually agreed upon between Contractor and Jefferson County Board of County Commissioners. Substantive amendment requests will also require the approval of the Housing Fund Board (“HFB”). • Applicant certifies that the information in this application is true and correct. • Applicant certifies that it has no outstanding obligations to the County with respect to housing funds. _____________________________ ____10/18/2024_ Signature of Authorized Agency Representative Date SPECIFIC INFORMATION Please separately tab each section of the application submission as to Project or Program Description, Capacity, Alignment, Approach, Impact of Funds, Budget. PROJECT DESCRIPTION • Name of Project or Program: __Woodley Place Subsidies___________________ • Amount requested: __$100,000____________________________ • Provide a brief description of the Project or Program: (LIMIT 200 WORDS) Woodley Place is a Permanent Supported Housing facility in Port Hadlock, WA. This facility has 17 units that are dedicated to households that meet the eligibility for PSH. Requirements include being at or below 30% AMI, homeless or threat of being homeless, and having a diagnosed physical disability or mental health illness. After entry, Residents can earn up to 80% AMI after they enter into the housing unit. The income guidelines are in a covenant for 40 yrs that is contracted with WA State Dept. of Commerce HTF for grants received. Households who qualify are some of the most vulnerable members of the county’s population: among them are seniors, veterans, households with children, people experiencing domestic violence, and those with major physical or mental health challenges and disabilities. As tenants in PSH, they will be permanently and safely housed and receive the supportive services and trauma-informed care they need to remain housed and address concurrent challenges to their mental, physical, and social health. 5386 Funds will be applied to subsidize the households at Woodley Place. BHS is working with PHA and VA to establish additional subsidies for residents that meet eligibility requirements. • Specify the Project or Program goals and expected outcomes. Specify the measures of success by which the Project or Program will be assessed. (LIMIT 300 WORDS) The PSH program at Woodley Place aims to allow low-income households to gain stability within the community they reside. Placement of up to 34 individuals in Permanent Supportive Housing, which involves: ▪ BHS participation in Jefferson County’s coordinated entry system to identify the most vulnerable individuals and move them swiftly into PSH. ▪ Assessment of prospective PSH tenants. ▪ Entering PSH tenant data into the HMIS system. ▪ Commissioning a background check for each prospective program participant. Case management staff work with program participants on a case-by-case basis and seek to understand their individual situations. The safety and well-being of all PSH residents is foremost. While there is no binding threshold, entry for homeless individuals with criminal records that include sexual offences and violent crime is considered on a case-by-case basis, using degree, frequency, circumstances, and time lapsed as criteria for the decision. ▪ Familiarizing PSH tenants with the rights and responsibilities of tenancy and securing 12- month lease agreements. ▪ Providing basic information and training in life skills such as how to maintain a lease, move around the city via public transportation, manage bank accounts, create and adhere to a household budget, and pay bills (especially online, in a paperless environment). ▪ Inviting PSH tenants to work with the BHS Supportive Services team to voluntarily explore and secure the services and skills they need to rebuild their lives, which may include behavioral/medical care, Self Management programs, peer support, public agency support, education and/or workforce training, enrichment activities, and facilitating therapeutic court and family reunification programs. ▪ Leveraging rental assistance for PSH program participants via Community Behavioral Health Rental Assistance (CBRA), Aging and Long-Term Support Administration assistance (ALTSA), and Governor’s Opportunity for Supportive Housing (GOSH). ▪ Providing on-site supportive services Monday through Friday from 8 am to 5 pm and rotating responsibility for staffing during off hours. ▪ Participating in the life of the Woodley Place community and the greater Jefferson County community. Specify the number of units of housing to be created or number of individuals who will be served by the Project or Program. o Woodley Place has 17 units and has the potential to house up to 34 individuals with double occupancy. Threshold Requirements: • Identify the specific eligible use(s) under 5386 and/or 1590 for which the Project or Program qualifies, as listed on pages two through four of the RFP. If you are submitting for both operating and development funds, please submit separate budgets for each. 5386 Operating Funds: Woodley Place subsidies meets the eligible uses as defined in the RFP sections: Persons who would otherwise be living on the streets or in an emergency shelter. Households who are very low-income. h. Rental vouchers payable to landlords for persons who are homeless or below thirty percent of the median income or in immediate danger of becoming homeless. l. Rental assistance vouchers for housing units that are affordable to very low-income households. • Provide a brief description of recent, relevant and successful experiences in delivering similar programs and/or projects. BHS has secured results that give its board, staff, and community confidence that its approach works. Since opening in 2016, BHS has expanded service capacity by increasing units of housing from 6 to 60, grown its Supportive Services staff from 1 to 5, and has provided over 80,916 bed nights of safety to 290 homeless program participants, 55% of whom have been placed into stable, long-term housing so far. Since beginning services, BHS has placed 184 program participants into permanent housing to-date. BHS has served program participants over 30,280 daily meals since 2016; in 2024 BHS has served 94 individuals and has assisted 25 of those into housing ; and helped program participants receive successful treatment for substance use disorder, secure health insurance and subsequent medical treatment, find employment, and further their education via GEDs, vocational training, and other degrees. Currently, the 82 individuals presently housed at Bayside Tower, Woodley Place and the 2 Tiny Shelter Villages include adults, seniors, veteran, persons experiencing domestic violence, children, families, and individuals with disabilities. Currently, the 84 individuals presently housed includes 44 adults, 26 seniors, 8 veterans, 8 children, 9 families, and 42 individuals with disabilities. • Briefly describe how the project aligns with the priorities and objectives of the Five- Year Homeless Housing Plan and the community outreach conducted for the project or program. (LIMIT 400 WORDS) Objectives 1 & 2: BHS identifies program participants through a referral partnership with local social service organizations. We also post our application online to facilitate self-referral. Upon receipt, all applications are entered into our database to be followed by a detailed interview process. Focused interviews and questionnaires are completed to determine needs. Applicants are then rated on a vulnerability index to further prioritize those most in need of immediate services. Objective 3: The need for permanent housing solutions has led to BHS’s decision to begin a Permanent Supportive Housing (PSH) program at Woodley Place. Our wraparound case management services are available to all 50+ participants, allowing them to connect with services, improve mental and physical health, and strengthen educational and economic prospects. Similar, however voluntary, case management support will be available for residents in PSH at Woodley Place. These services will be specifically focused on education and skill- building to ensure sustainable tenancy. Recent studies (WA Health Care Authority, 2020) indicate that supportive housing, particularly the Foundational Community Support model we anticipate using, leads to significant increases in transitions out of homelessness. Objective 5: BHS designs and runs trauma-informed and client-centered programs to address the circumstances and background of each program participant. This goal guides our case management training and specifies non-discrimination and inclusiveness based on race, gender or ethnicity. Developing culturally sensitive services for our diverse pool of program participants is essential. Past program participants have ranged in age (0-88), including BIPOC community members and those identifying as LGBTQ+. All are welcome at Bayside. Objective 6: BHS participates in the annual PIT Count and provides information to the Homeless Management Information System. BHS staff and board members are active in community groups working toward housing improvements and frequently participate in advocacy efforts. Woodley Place development into Permanent Supportive Housing was included in Bayside Housing & Services’ Annual Impact Report, which is distributed widely to our donor base and interested parties via email, social media and on our website. The Impact Report is also printed in two local newspapers. We have also had direct communications with commercial neighbors, with the neighboring Community United Methodist Church congregation leaders, and with OlyCAP. Tours of the property have also been provided to members of the Jefferson Community Foundation and to Housing Solutions Network members. A. APPROACH - Completeness of Proposal and Readiness (5 Points) (LIMIT 400 WORDS) Approach. BHS is employing Coordinated Entry and is guided by principles influenced by Center for Supportive Housing training in developing a tenant-centered integrated approach to educate and house individuals in Woodley Place PSH. On-site management continues training according to best-practice guidelines to serve the ongoing tenant needs and education around rights and responsibilities as leaseholders. Case management has established an office on-site with regular hours and availability by phone 24/7. Case management responsibilities include developing healthy working relationships with the tenants to provide advocacy and assistance in meeting their needs. Maintenance staff is on site daily to ensure safety and health standards are upheld. Maintenance staff is guided by a matrix of weekly and monthly tasks and annual inspections to ensure the facility stays in proper repair. A system for tenant-requested repairs is in place; tenants are provided guidance on procedures during their walk-through and lease-up. Readiness to use funding. BHS will be ready to use funding as PSH units are leased up in 2024. Subsidy will be required for most, if not all tenants. Bayside may also apply Consolidated Homeless Grant funds to the project (in the form of Eviction Prevention funds, IF a tenant has been unable to pay rent and is at risk of eviction). Bayside is also preparing to begin billing through the Washington State Healthcare Authority for the provision of Foundational Community Supports services. FCS financial projections are limited at this point, as this will be a new service 2024. B. IMPACT OF FUNDS - Leverage of Other Funds and Number of Persons Assisted (10 Points) (LIMIT 400 WORDS) The project would contribute 17-34 total project entries and 17-34 exits to permanent housing. Initiating tenancy in PSH shortens the length of time someone would spend homeless and the availability of Supportive Housing services is intended to foster sustainability of tenant status and minimize returns to homelessness. There are no established matching fund contingencies at present for subsidizing PSH units in Jefferson County. BHS is working to establish funding through PHA and the VA for specific units. Housing Subsidies are typically established with the household/individual through their eligibility with various programs. BHS case management serves in a position to assist households with this process. Due to the limited amount of housing vouchers available, it is imperative that subsidies be sought at every opportunity. BHS has applied to the Wa State Dept. of Commerce PSH OMS funding opportunity to leverage additional expenses of operating Woodley Place. Operations will be sustained by foundation grants, Medicaid billings, and donations from Bayside’s 818-member donor base provided via annual fund campaigns and special fundraising events like Bayside’s annual Gala, September 28, 2024. C. PROJECT OR PROGRAM BUDGET – A Feasible Financial Plan (5 Points) BUDGET FORMS Funding period begins January 1, 2025, and ends December 31, 2025. Please use the attached budget templates. If you need additional space, you may insert rows. “Proposal” refers to the funds requested from these funds that will be applied to this specific Project or Program. Blank spaces are provided for additional categories. Justification for budget items must be specific, and that same specificity should be reflected in 10/subsequent billings. A maximum 10% Administration fee is allowed for projects if needed, however, Administration fees are not allowed for Capital Projects. CAPITAL BUDGET FOR REAL ESTATE DEVELOPMENT USES Financing Categories Estimate Basis of Estimate Total Acquisition Costs $ Construction $ Construction Fees $ Financing Fees and Charges $ Guarantees and Reserves $ Developers Fee $ $ Subtotal $ TOTAL $ SOURCES Financing Categories Estimator Indicate if Committed or Application has been made. If not made indicate date application is to be submitted Private Loan $ Jefferson County Funds $100,000 Applied 5386 Funding Public Sources (State or Federal Funds) $140,000 Applied for O&M as a PSH facility. Dept. Of Commerce Foundations $ Donations $ Low Income Housing Tax Credits (indicate 9% or 4%) $ Historic Tax Credits $ New Market Tax Credits $ Gap (if any) $ TOTAL $240,000 Please include any budget narrative that is descriptive or helpful to explain any part of your proposed expenditures in your capital budget(s). (LIMIT 300 WORDS) PROGRAM OPERATING BUDGET [2025] Budget Categories Program Proposal Justification Priority Salaries $ $ Benefits $ $ Rental Subsidies $173,100 $100,000 At or Below 30% AMI 1 Utilities $ $ Insurance $ $ Food/Supplies $ $ Furnishings/Equipment $ $ Repair/Maintenance $ $ Transportation (explain) $ $ $ Subtotal $ 173,100 $100,000 Administration (10% max.) $17,310 $ TOTAL $ 190,410 $100,000 If your Project or Program includes salaries and benefits, please list position(s) and FTE to be paid by these funds (FTE should be that percentage of time the employee is dedicated to this Project or Program): Position Salary Benefits FTE FUNDING SOURCES FOR THE PROGRAM in 2025 Funding Sources Awards 20XX Awards 20XX Indicate if Committed or Application has been made. Public Sources (State or Federal Funds) $ $ Private Donations $ $ Foundation Grants $ $ United Campaigns $ $ Other $ $ Other $ $ TOTAL $ $ Please include any budget narrative that is descriptive or helpful, to explain any part of your proposed expenditures. For instance, if you are requesting furnishings or appliances specifically for housing included in your Project or Program, what are the items you are requesting? (LIMIT 300 WORDS) Current projections for rental subsidies are based off the average rent paid of current residents at Woodley Place PSH. Being that tenancy is eligible to those that have an income of 30% or below AMI, the average rent calculated from 30% of the tenants’ income is $216.00. Rent is based off the 2025 HUD FMR rate of $1072.00 leaving a gap fund of $856.00 per effeciency. BHS has met with the Peninsula Housing Authority to verify the standards for Section 8 eligibility and is pursuing conversations with the VASH program to do likewise. The goal is to establish residents with vouchers attached to the household that they can take with them, aligning the standard of housing choice. ATTACHMENT A Required Insurance Coverages 1. Commercial General Liability. • Recipient shall maintain commercial general liability coverage on a form acceptable to Jefferson County Risk Management for bodily injury, personal injury, and property damage, in an amount not less than two million dollars per occurrence ($2,000,000) and an aggregate of not less than four million dollars ($4,000,000), for bodily injury, including death, and property damage. • The commercial general liability insurance coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverage: o Broad form property damage, with no employee exclusion; o Person injury liability, including extended bodily injury; o Broad form contractual/commercial liability, including completed operations and product liability coverage; o Premises – operations liability (M&C); o Independent contractors and subcontractors; and, o Blanket contractual liability. • Recipient’s commercial general liability policy shall include employer’s liability coverage. • The County and its elected officials, officers and employees shall be named as an additional insured party under this insurance policy. 2. Automobile Liability. • Recipient shall maintain business automobile Liability insurance on a form acceptable to Jefferson County Risk Management with a limit of not less than a combined single limit of $1,000,000 each occurrence. Coverage shall include owned, hired, and non-owned automobiles. 3. Workers’ Compensation (Industrial Insurance). Recipient shall maintain workers’ compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson County Risk Management, upon request. If the County incurs any cost to enforce the provisions of this subsection, all costs and fees shall be recoverable from Recipient. o Recipient shall provide Workers’ Compensation and Employer’s Liability on a state approved policy form providing benefits as required by law with employer’s liability limits no less than $1,000,000 per accident or disease. o This coverage shall extend to any contractor or subcontractor that does not have their own workers’ compensation and employer’s liability insurance. o Recipient expressly waives by mutual negotiation all immunity and limitations on liability, with respect to the County, under any industrial insurance act, disability benefit act, or other employee benefit act of any jurisdiction, which would otherwise be applicable in case of such claim. 4. General Insurance Requirements. • Insurance coverage shall be evidenced by one of the following methods: o Certificate of insurance; or, o Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. • Any deductibles or self-insured shall be declared to and approved by the County prior to the approval of this Agreement by the County. At the option of the County, the insurer shall reduce or eliminate deductibles or self- insured retention, or Recipient shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. • Failure of Recipient to take out or maintain any required insurance shall not relieve Recipient from any liability under this agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations concerning indemnification of the County. • Recipient’s insurers shall have no right of recovery or subrogation against the County (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies so affected shall protect all the parties and shall be primary coverage for all losses covered by the above described insurance. • Insurance companies issuing Recipient’s insurance policy or policies shall have no recourse against the County (including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of insurance policy. • All deductibles in Recipient’s insurance policies shall be assumed by and be at the sole risk of Recipient. • Any judgments for which the County may be liable, in excess of insured amounts required by this agreement, or any portion thereof, may be withheld from payment due, or to become due, to Recipient until Recipient shall furnish additional security covering such judgment as may be determined by the County. • Any coverage for third party liability claims provided to the County by a “Risk Pool” created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any insurance policy Recipient shall provide to comply with this Agreement. • The County may, upon Recipient’s failure to comply with all provisions of this Agreement relating to insurance, withhold payment or compensation that would otherwise be due to Recipient. • Recipient shall provide a copy of all insurance policies specified in this Agreement. • Written notice of cancellation or change in Recipient’s insurance required by this Agreement shall reference the project name and agreement number and shall be mailed to the County at the following address: Jefferson County Risk Management, P.O. Box 1220, Port Townsend, WA 98368. • Recipient’s liability insurance provisions shall be primary and noncontributory with respect to any insurance or self-insurance or self-insurance programs covering the County, its elected and appointed officers, officials, employees and agents. • Any failure to comply with reporting provisions of the insurance policies shall not affect coverage provided to the County, its officers, officials, employees or agents. • Recipient’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. • Recipient shall include all subcontractors as insured under its insurance policies or shall furnish separate certificates and endorsements for each subcontractor. All insurance coverage for subcontractors shall be subject to all the requirements stated in this Agreement. The insurance limits mandated for any insurance coverage required by this Agreement are not intended to be an indication of exposure nor are they limitations on indemnification. • Recipient shall maintain all required insurance policies in force from the time services commence until services are completed. Certificates, insurance policies, and endorsements expiring before completion of services will be promptly replaced. • Recipient shall place insurance with insurers listed to business in the State of Washington and having A.M. Best Company ratings of no less than A-, with the exception that excess and umbrella coverage used to meet the requirements for limits of liability or gaps in coverage need not be place with insurers or re- insurers licensed in the State of Washington. • Certificates of insurance as required by this Agreement shall be delivered to the County within fifteen (15) days of execution of the Agreement. To the extent a certificate lists or refers to any endorsements solely by name. description or number it shall be the responsibility of Recipient to obtain and provide to Jefferson County Risk Management a full and complete copy of the texts of such endorsements. • The County shall be named as an “additional insured” on all insurance policies required by this Agreement. • Recipient shall furnish the County with properly executed certificates of insurance that, at a minimum, shall include: o The limits of coverage; o The project name and agreement number to which it applies; o The certificate holder as Jefferson County, Washington and its elected officials, officers, employees and agents with the address of Jefferson County Risk Management, P.O. Box 1220, Port Townsend, WA 98368; and o A statement that the insurance policy shall not be cancelled or allowed to expire except on thirty (30) days prior written notice to the County.