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HomeMy WebLinkAboutJefferson Interfaith - Winter Welcoming $15,000 Page 10 of 18 Application Affordable and supportive Housing & Homeless Housing and Assistance Funds For use from January 1, 2025 to December 31, 2025 GENERAL INFORMATION –It is understood that if awarded funding for this period, there is no guarantee of future funding beyond this award. We estimate the available funding for this period to be approximately $165,000 for 5386 Homeless Housing and Assistance (operating) funds; $840,000 for 1590 Affordable and Supportive Housing development funds; and first year operating funds; and $560,000 for 1590 Affordable and Supportive Housing operating funds. Note that 1590 operating funds may be used for all housing-related services. Page 11 of 18 Name of Project or Program oor Program: Requested total amount for this application: $ Area of the County to be served: Name of Applicant/Agency: Federal Tax ID #: Contact Person: Title: Address: City: State: Zip: Phone Number: Fax Number: E-mail: CERTIFICATION by Authorized Agency Representative (Board President, CEO, or another person authorized to bind the agency in a contract). Name of Authorized Agency Representative (print):________________________________ Title: ____________________________________ • Applicant certifies that these funds will be used as described in this application unless a change has been mutually agreed upon between Contractor and Jefferson County Board of County Commissioners. Substantive amendment requests will also require the approval of the Housing Fund Board (“HFB”). • Applicant certifies that the information in this application is true and correct. • Applicant certifies that it has no outstanding obligations to the County with respect to housing funds. ____________________________________________________ _________________ Signature of Authorized Agency Representative Date Email: jeffersoninterfaithaction@gmail.com, Tel: 360-385-2525 x101 Web: jeffersoninterfaithaction.org/wwc AFFORDABLE AND SUPPORTIVE HOUSING & HOMELESS HOUSING AND ASSISTANCE FUNDS GRANT APPLICATION FOR THE JEFFERSON INTERFAITH ACTION COALITION WINTER WELCOMING CENTER AMOUNT REQUESTED: $15,000 A.PROJECT DESCRIPTION Provide a brief description of the Project The Winter Welcoming Center (WWC) offers a warm and hospitable space for those who are in need of shelter during the cold months of mid-November through mid-April. We are open 8:30am - 12:30pm (longer when the weather is severe), 7 days a week. We provide warmth, WiFi, use of computers, refreshments, and fellowship. We also distribute donated clothes, shoes, sleeping bags, and more to our guests. We distribute shower tokens and laundry vouchers, and to the extent possible, work to connect our clients with needed services in the county. We have a commitment to inclusion and compassion to all who walk through our doors. Project goals and expected outcomes Eligible use: 5386 Operating Funds - Outreach services for homeless individuals and families We are a frontline outreach that serves the unhoused population, both individuals and families, providing shelter, community, and support at a vulnerable time, and therefore we believe we fall under the eligibility guidelines for these funds. We believe that this outreach also coheres closely to the objectives of the Five Year Homeless Housing Plan (“identify and engage people experiencing homelessness” and playing an important part of the “efficient homeless crisis response system”). The Jefferson Interfaith Action Coalition has successfully carried out this work for six seasons, weathered the covid crisis, and is currently preparing for it’s seventh season. The requested funds are needed to make this season a reality. The WWC has evolved from a temporary emergency action to a trusted and needed part of the web of community services that reach the most vulnerable population of Jefferson County at a time when they are most in need. Last season alone we served 3640 guests (see below under “Impact”) and anticipate a similar or greater number for those served this coming season. B.APPROACH Jefferson Interfaith Action Coalition is a registered 501(c)(3) that seeks to mobilize people of any spiritual walk to action. Formed in response to issues of immigration, a gathering of individuals from different faith walks joined together to nurture positive awareness and change. Drawing on the resources of our faith traditions, learning from each other, inspired by and in partnership with the broader community, we work to support justice, peace, and human worth. We began the Winter Welcoming Center when the need for a warming center during the winter months became more and more apparent now 7 years ago. Email: jeffersoninterfaithaction@gmail.com, Tel: 360-385-2525 x101 Web: jeffersoninterfaithaction.org/wwc JIAC Winter Welcoming Center, of 2 3 Our model has has evolved from a single staff monitor supported by a volunteer from the community to 2 staff monitors present during all of our open hours. Our services have also grown (e.g.offering laundry vouchers and shower tokens). For this and the previous three seasons, the WWC has been located in the Pope Marine Building on Water Street in Port Townsend. The city has been a very gracious partner in providing that space rent free, and this will continue for this season as well. Our vision is to continue to grow in not only providing warmth and safety, but as a place of connection to needed resources and community. The funds requested will “move the needle” in that it will significantly further the WWC’s transition from a temporary band-aid to a permanent, trusted, and reliable partner in the community as it serves the unhoused population in Jefferson Co. The funds are needed for this season, and will be utilized during the 2025 calendar year. We have already received a grant from the First Federal Foundation. We are participating in the current Jefferson Gives campaign, and funds have been and will continue to be raised from from private individuals and communities of faith that make up the circle of the Jefferson Interfaith Action Coalition. With these resources, we believe we can successfully carry out our mission. Availability of funds will be key to determining the number of hours we will be able to remain open and the number of supportive services we will be able to provide. We are ready to go. C.IMPACT To succinctly present our positive impact in numbers: Winter Welcoming Center Summary, Season ~ 2023-2024 November 16, ’23-April 14, ‘23 (last day of Service) We were open 152 days which equates to 608 base hours of service plus the hours on days when we stayed open for extended hours due to extreme weather. In addition, during the severe weather last January, at the request of the Department of Emergency Management, we served as a 24 hour emergency shelter, and worked with them (and others) to remain open 24 hours a day for nine straight days. As an urgent need shelter and support for those who are unhoused, we believe our services have a positive impact on the Homeless System Performance Measures which prioritize unsheltered homeless households. By providing a place to go, basic support services, and opportunity to connect with other resources in the community, we play an important role in supporting the move from being unhoused to housed. This outreach connected well beyond those supported by the COAST/Olycap overnight shelter at the American Legion. In partnership with the overnight shelter, there is someplace to go 24/7 when it’s cold. As suggested by the comparison with the previous season, the need is not going away. 2022-23 season comparison Avg Guests/Day 24.6 22.0 Total Guests 3640 3060 Laundry vouchers distributed 596 554 Also distributed: shower tokens, gift cards, clothes, shoes, misc camping gear, items Email: jeffersoninterfaithaction@gmail.com, Tel: 360-385-2525 x101 Web: jeffersoninterfaithaction.org/wwc JIAC Winter Welcoming Center, of 3 3 In addition, our staff has employed a number of previously homeless individuals, a few of whom had been served by the WWC while they were homeless. We played an important part in moving them from homelessness to stability in housing. We are not using any matching funds. The funds (hopefully) awarded from this grant will, together with the other grants we have been awarded or are pursuing and private donations, will carry us through our sixth season. D.PROJECT BUDGET FOR THE WINTER WELCOMING CENTER, SEASON 7 (NOVEMBER 2024-APRIL 2025) With regard to insurance coverage, the Winter Welcoming Center has been covered under the policy of First Presbyterian Church, Port Townsend, which has acted as a facilitating agent for the WWC. The most recent COI is attached. Income Notes Grants Incoming Reserves/Past Private Fundraising $15,000 In-hand First Federal Foundation $5,000 Received Give Jefferson $10,000 Pending Affordable and Supportive Housing & Homeless Housing and AssistanceFunds $15,000 Pending Private Donations $3,500 Total $48,500 Expenses Winter Welcoming Center Staff $34,000 Supplies $7,500 Food/Refreshments, Equipment, Admin, etc Vouchers $6,000 Laundry Misc Expenses $1,000 Fees, Permits, phone, etc Rent $0 Use of the Pope Marine Bldg from the City of Port Townsend Wifi/Utilities provided by City of Port Townsend Non-Cash Distributions Volunteer Support $0 Supports the staff during open hours; provides coverage for lunch hours and breaks Clothes,Shoes, Camping Gear, Gas/Grocery Cards $0 As available from donations WWC Total Expenses $48,500 Page 12 of 18 SPECIFIC INFORMATION Please separately tab each section of the application submission as to Project or Program Description, Capacity, Alignment, Approach, Impact of Funds, Budget. PROJECT DESCRIPTION • Name of Project or Program: ____________________________________________________ • Amount requested: ________________________________________________ • Provide a brief description of the Project or Program: (LIMIT 200 WORDS) • Specify the Project or Program goals and expected outcomes. Specify the measures of success by which the Project or Program will be assessed. (LIMIT 300 WORDS) • Specify the number of units of housing to be created or number of individuals who will be served by the Project or Program. Threshold Requirements: • Identify the specific eligible use(s) under 5386 and/or 1590 for which the Project or Program qualifies, as listed on pages two through four of the RFP. If you are submitting for both operating and development funds, please submit separate budgets for each. 5386 Operating Funds: 1590 Development Funds: 1590 Operating Funds: • Provide a brief description of recent, relevant and successful experiences in delivering similar programs and/or projects. • Briefly describe how the project aligns with the priorities and objectives of the Five-Year Homeless Housing Plan and the community outreach conducted for the project or program. (LIMIT 400 WORDS) A. APPROACH - Completeness of Proposal and Readiness (5 Points) (LIMIT 400 WORDS) B. IMPACT OF FUNDS - Leverage of Other Funds and Number of Persons Assisted (10 Points) (LIMIT 400 WORDS) C. PROJECT OR PROGRAM BUDGET – A Feasible Financial Plan (5 Points) BUDGET FORMS Funding period begins January 1, 2025, and ends December 31, 2025. Please use the attached budget templates. If you need additional space, you may insert rows. “Proposal” refers to the funds requested from these funds that will be applied to this specific Project or Program. Blank spaces are provided for additional categories. Justification for budget items must be specific, and that same specificity should be reflected in subsequent billings. A maximum 10% Administration fee is allowed for projects if needed, however, Administration fees are not allowed for Capital Projects. Page 13 of 18 CAPITAL BUDGET FOR REAL ESTATE DEVELOPMENT USES Financing Categories Estimate Basis of Estimate Total Acquisition Costs $ Construction $ Construction Fees $ Financing Fees and Charges $ Guarantees and Reserves $ Developers Fee $ $ Subtotal $ TOTAL $ SOURCES Financing Categories Estimator Indicate if Committed or Application has been made. If not made indicate date application is to be submitted Private Loan $ Jefferson County Funds $ Public Sources (State or Federal Funds) $ Foundations $ Donations $ Low Income Housing Tax Credits (indicate 9% or 4%) $ Historic Tax Credits $ New Market Tax Credits $ Gap (if any) $ TOTAL $ Please include any budget narrative that is descriptive or helpful to explain any part of your proposed expenditures in your capital budget(s). (LIMIT 300 WORDS) PROGRAM OPERATING BUDGET [DATES] Budget Categories Program Proposal Justification Priority Salaries $ $ Benefits $ $ Rental Subsidies $ $ Utilities $ $ Insurance $ $ Food/Supplies $ $ Furnishings/Equipment $ $ Repair/Maintenance $ $ Transportation (explain) $ $ $ Subtotal $ $ Page 14 of 18 Administration (10% max.) $ $ TOTAL $ $ If your Project or Program includes salaries and benefits, please list position(s) and FTE to be paid by these funds (FTE should be that percentage of time the employee is dedicated to this Project or Program): Position Salary Benefits FTE FUNDING SOURCES FOR THE PROGRAM in 2025 Funding Sources Awards 20XX Awards 20XX Indicate if Committed or Application has been made. Public Sources (State or Federal Funds) $ $ Private Donations $ $ Foundation Grants $ $ United Campaigns $ $ Other $ $ Other $ $ TOTAL $ $ Please include any budget narrative that is descriptive or helpful, to explain any part of your proposed expenditures. For instance, if you are requesting furnishings or appliances specifically for housing included in your Project or Program, what are the items you are requesting? (LIMIT 300 WORDS) ACORD ® CERTIFICATE OF LIABILITY INSURANCE Date (MM/DD/YR) 11/21/23 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Heffernan Insurance Brokers 1350 Carlback Avenue Walnut Creek, CA 94596 CA License #0564249 CONTACT NAME: Gina Ferguson or Jessica Eusebio PHONE (A/C,No,Ext): 925-934-8500 FAX (A/C,No): 925-934-8278 EMAIL ADDRESS: ginaf@heffins.com or jessicae@heffins.com INSURER(S) AFFORDING COVERAGE NAIC # INSURED First Presbyterian Church 1111 Franklin St. Port Townsend, WA 98368 INSURER A: Church Mutual Insurance Company 18767 INSURER B: INSURER C: INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSR SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY ) LIMITS A X COMMERCIAL GENERAL LIABILITY X 0354777-02-412741 06/01/23 06/01/24 EACH OCCURRENCE $2,000,000 CLAIMS-MADE X OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $1,000,000 MED EXP (Any one person) $10,000 PERSONAL & ADV INJURY $2,000,000 GEN’L. AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $5,000,000 X POLICY PRO- JECT LOC PRODUCTS - COMP/OP AGG $2,000,000 OTHER AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per accident) $ HIRED AUTOS NON-OWNED AUTOS PROPERTY DAMAGE (Per accident) $ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS’ LIABILITY Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE/ OFFICER/MEMBER EXCLUDED? (Mandatory in N.H.) If yes, describe under DESCRIPTION OF OPERATIONS below N/A PER STATUT E OT H- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Re: The City of Port Townsend is included as an additional insured on the General Liability policy per the attached endorsement, if required as respects for Winter Welcoming Center held throughout the policy term. CERTIFICATE HOLDER CANCELLATION The City of Port Townsend 250 Madison Street Port Townsend, WA 98368 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Ó1988-2015 ACORD CORPORATION. All rights reserved.