HomeMy WebLinkAbout110724 email - Public Comment Lodging Tax Advisory Committee Friday_ November 8_ 2024 at 10_30 a_mALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them.
Agenda Item -
DISCUSSION re: Payment process options for funded applicants
• Applicant will submit reimbursement request once fully executed
• Requirement to refund the County, if not fully spent
Comments -
> • Applicant will submit reimbursement request once fully executed
While this makes sense for festivals and short-term special events, there are several year-long efforts, and/or annual campaign proposals before LTAC that don't conveniently fit into
possible interpretations of the term 'fully executed'
i.e. annual contracts for monthly utility payments at a VIC should be reimbursed based upon monthly vendor invoices. Or proposed budget for multi-month digital advertising over the course
of a campaign should be authorized for reimbursement based upon monthly platform advertising receipts.
To define "fully executed" as the end of the year for annual, or end of the festival or event for campaigns which may be marketed over many months leading up to the activity, should
be reasonably reimbursed in a period less than "fully executed"
Maybe a better phrase is that the Applicant awarded tourism funds will only be reimbursed based upon the presentation of receipts for delivered services.
> • Requirement to refund the County, if not fully spent
If the above applies, then it appears that Jefferson Co. is getting out of the past practice of paying organizations a quarterly apportionment for tourism-related services, e.g. Jefferson
Co. Historical Society's past operations of the Gateway VIC.
If correct, then this obligation to refund is moot as the County will not be extending tourism funds, only reimbursing - within allocated funding amounts - based on the presentation
of receipts for delivered services.
Thank you for your considerations and continued work on behalf of Olympic Peninsula Tourism promotions throughout Jefferson County.
Steve Shively,
Port Townsend, WA