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Home My WebLink About066 08 4 . ~ ~.t:;L., 7J~llr/()g .~ (.kfJTs, IAskJ) JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET} APPROPRIA TIONS/EXTENSIONS FOR } VARIOUS COUNTY FUNDS } RESOLUTION NO. 66-08 WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2008 budgets; and, WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2008. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: NOW, THEREFORE, BE IT RESOLVED, that an emergency is hereby declared, and that supplemental budget appropriations/extensions be made for the above noted funds. FUND # FUND NAME AMOUNT FROM UNENCUMBERED FUND BALANCE CURRENT EXPENSE/GENERAL FUND 001-059-000 County Administrator 001-110-000 Juvenile Services 001-180-000 Sheriff 001-261-000 Transfers Out 001-270-000 Non-Departmental Total General Fund $118,500 $0 $46,618 -$5,333 $21,982 $181,767 SPECIAL REVENUE/CAPITAUENTERPRISE/INTERNAL SERVICE FUNDS 128-000-010 Water Quality $0 140-000-010 Law Library $3,500 175-000-010 County Parks Improvements $15,600 177-000-010 Special Projects $0 183-000-010 Facilities Mgt $0 501-000-010 ER&R $120,000 Page 1 of2 REVENUE $0 $20,000 $0 $0 $36,018 $56,018 $179,382 $0 $0 $6,309 -$29,024 $0 EXPENSE $118,500 $20,000 $46,618 -$5,333 $58,000 $237,785 $166,170 $3,500 $15,600 $6,309 -$29,024 $120,000 IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET} APPROPRIATIONS/EXTENSIONS FOR } VARIOUS COUNTY FUNDS } RESOLUTION NO. 66-08 BE /T FURTHER RESOL VED, that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 27th day of October, 2008, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions for such alleged emergency. SEAL: ., --. ~,..,,'"""" APPR"O'rfSJ this, ~~ay of October, 2008. / -- ~ / :J f.. .. './ ~: JEFFERSON COUNTY .. ":. ,I i' / ; ~ J (ex (! u-Se.d AhseVL e..e_) 'j~....,..........:..~..}~!:.._, :::/, Phil JZh~n n, c~air an \t"/~,:>, , ,I. ,) i) ,. ~ ' ,;.'~'" . ," 0j~;', I ._._....- " David ulliv n, e er . ATTEST: ~~.OfItl Q&lie Matthes, CMC Deputy Clerk of the Board (~.--, ~ Joljn Austin, Member Page 2 of2 TO: BOARD OF COUNTY COMMISSIONERS Date: 09/05/08 RE: Request For Emergency Budget AppropriationlExtension and Amendment COUNTY ADMINISTRATOR Department/Fund Name 001-059-000 Fund Number ,< Commissioners: (check all that apply) IZI Please be advised that after a thomllgh examination of my current budget it ,appears that the amount allocated is insufficient to pay necessary' expenses of this department for this year. After a careful examination of all the expenditures within the depanment budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $118,500.00 for this current year for the reason(s) outlined below. D For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No D Please be advised that a revenue source (i.e. grant, new fee) has been received by this departme~t which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 51310.41.0030 Interim County Administrator $0.00 $112,500.00 $112,500.00 51310.41.0020 Public Relations Services $0.00 $6,000.00 $6,000.00 $0.00 $0.00 $0.00 $0.00 $118,500.00 $118,500.00 ;B.~,~~on fQL~.PJJ.!'QPIi!!tk>nD3x1eIl~iQJ:l__..~____..._.__.__....,.....'~~-"'-'''''''--''-''-'-'''''''''''-'''~'~'-''l 11. Cost of an Interim County Administrator for 8 months that was not in the original budget. ! !1'2. Public Relations Services was not budgeted in the original budget. I I 1 j I I ~ l , l ~ e~~-~--~-~------ ~~mittedb ~ QQ~ AA~ :Y ()K~ TO: BOARD OF COUNTY COMMISSIONERS Date: 9-25-08 RE: Request For Emergency Budget Appropriation/Extensioll and Amendment .Juvenile and }4'l!Imily Court . Departmentffund Na'me 001 Dept Number 110 Fund Number Commissioners: (check all that apply) ~,.Ph~as~ bc'..advise'ci that after a thorough examination of my curren" budget it appears that the amount allocated is . insufficient to' pay necessary expenses of this department for this year. After a careful examination of all the expenditu~es within the department budget with respect to present and future nee I find that my budget is short. . Therefore,"1 request an emergency appropriation and budget extension in the amount 0 t) for this current year for the reason(s) outlined below. o For funds (Jther than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $20,000.00 to include this new revenue in the budget this year as outlined below. 8:r:l1l,UM.60 ;la..foV ReasQ!1 for APP!9..P-r.iationLExtension _____.____._________ ._____.___.._________._______!_____ '--'- -.- .-.- I lJefferson and Clallam Counties were awarded ajoint grant in the amount of $68,600 for fiscal year 2008-2009, in accordance i iwith the Washington Juvenile and Family Court Improvement Plan that was implemented by the 2008 Legislature. The amounts: iincluded above relate to funds to be received/expended during the remainder of2008. The balance will be included in my ! budget for 2009 (2008 = $20,000 and 2009 = $48,600) BARS # Revenue Current Bud et $0.00 33401!.20.(l)(l)1O Description Juvenile and Family Court Improvement Plan $0.00 BARS # Expenditure Current Bud et $0.00 $0.00 $0.00 Q. '50 $W>> 52710.41.0035 52710.43.0035 52710.43.00 52710.31.0010 Description Contract Case Coordinator Judicial Training Case Coordinator Training Supplies o iDl ~~-_..._......_---_..- Barbara L. Carr, Juvenile Court Administrator ktt!-K.9 Veer t. Hea.~ Si'f'~tv.fe Revision New Budget $20,000.00 $20,000.00 $0.00 $0.00 $0.00 $20,000.00 $20,000.00 Revision New Budget $11,000.00 $5,000.00 $1,500.00 $2,500.00 $0.00 $20,000.00 $11,000.00 $5,000.00 $1,500.00 B. 1IC $0.00 !f /50 I ok~ TO: BOARD OF COUNTY COMMISSIONERS 'RE: Request For Emergency Budget AppropriationlExtension and Amendment Date: September 23, 200: '.. ( Sheriffs Office Department/Fund Name 001180000 Fund Number t!- Commissioners: (check all that apply) . . IZI Please be advised that after a thorough i~xamination of my current budget it appears that th~~ ~~u~t~UQc/'!.tqd is insufficient to pay necessary expenses of this departntent for this year. After a careful examiD'ation. of aU, the expenditures within the department hudget with respect to present and future needs, I find that my, budgl'lt is short. Therefore, I request an emergency appropriation and budget extension in the amount $46,617.79 ,. . for this current year for the reason(s) outlined below. IZI For funds other than Current Expense '-. Is there enough Fund Balance (unencumbered cash) to cover this 'additional expenditure? Yes No.t lJ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 52110.91.0010 Inter-Dept. Prof. Svcs. - D. Winegar $640.00 $640.00 59410.64.0020 Video Arraignment Equipment $45,9 .. $45,9 .at $0.00 $0.00 $0.00 $0.00 $46,61 . $46,61~. ~~~:~~~~~~~~~::~~~;~~~:~~;h c~~~~-ani the jail ~i1ed and ~~~~ire~'im~ed~te '~~pla~~~~'nt.~~he B~ard of Icommissioners approved emerg~ncy replacement.ofthe equipm:nt, wai:ring reg~lar p~rchasing procedures v~a Resolution 46-08 on July 7, 2008. The Shenffs Office was directed to acqUire and Install thiS eqUipment as soon as pOSSible. A copy of Ithe resolution is attached. Re~l~mi ~'-'==W,--~.......~=.~__.,_.YN"'N~~"""_'Y==~~~_~'___"_~~~N~"~=',~~,.'~N~~_='~~~~" -__.l ()~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment County Administrator/General Fund, Transfers Department/Fund Name Commissioners: (mark all that apply with an "X") Date: September 25, 2008 001-261-000 FUild Number []] Please be advised that after ,a thorough examination of my current budget it appears that the amount allocated is . insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and bud et extension in the amount of: -$5,333 D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59700.00.0077 59700.00.0165 59700.00.0166 59700.00.0183 BUDGET CURRENT REVISION AMENDED $0 $6 309 $6,309 $69,582 $7,082 $76664 $5000 $10300 $15300 $102500 -$29,024 $73476 $0 $177,082 -$5,333 $171,749 Reason for A ro riation/Extension To fund the costs to support the work associated to coordinating with the State for the Large Onsite Sewage System olanned for the Dosiwallios State Park. To provide monies for Water Quality programs To reduce the transfer to Facilities for Superior Court benches based on actual costs. ~UIIY SUbm2': , ~~~~ Elected Official/Department Head Signature tJl(~ TO: BOARD OF COUNTY COMMISSIONERS RE::: RequesU:or Emergency Budget Appropriation/Extension and Amendment ~on~~;art~mental Department/fund Name Date: September 16, 20<!!-__ 001-270-000 Fund Number Commissioners: (mark all that apply with an "X") []] . . Please be advised that after a thorough examination. of my.I":lJrrent budget it appears that the amount allocated is . Jnsliftjoient 10pl\lY necessary expenses of this depart~:1erltfor this year. After a careful examination of all the .' . expenditures within the department budget 'with raspeet to present and future needs, I find that my budgat is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budet extension in the amount of: $58 000 o Forfundsotherthan Current Expense (General Fund)- -Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s ~ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $36,018 I x BARS Revenue # 33403.10.0386 Description Beckett Point LOSS Grant BUDGET CURRENT REVISION AMENDED $0 $36018 $36018 $0 $0 $0 $0 $36,018 $36,018 BARS Expenditure # 51281.41.00 51281.41.00 ~ Description Court A ointed Attorne Public Defender BUDGET CURRENT REVISION AMENDED $5811 $8000 $13811 $364 505 $50 000 $414 505 $0 $0 $0 $370,316 $58,000 $428,316 Reason for Appropriation/Extension 1) Court appointed attorney for 2007 cases.; 2) Increases needed to handle unanticipated increases in case load and 2007 contract payment made from 2008 budget. ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Water Quality DepartmenVFund Name Commissioners: (mark all that apply with an "X") : ."'.t:' 00 Please be advised that atter a thorough examination ot my current budget It appears that the amount allocatee!' IS insufficient to pay necessary expenses of this department for this year. After a careful examin:itroli of all.the expenditures within the department budget with respect to present and future needs,l find that'my'budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appr.opr'iation and, bud et extension in the amount of: ,. , ' $154,400 ,,:.~.' 00 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes [K] No [K] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $162,000 Date: $,ptember 24~ 2008 Fund Number., 12~ ' " .., ~ " .,. . ;'1-: I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 33402.78.0300 Glendale Farm FPP Proiect $0 $137,000 $137,000 33403,35.0300 Farmland Preservation $25,000 $25,000 T'(tJ1'~L.R~.~~ti $0 $162,000 $162,000 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 531 11 .41 .0378 Glendale Farm ACQuisition $0 $132,400 $132,400 531 1 1 .41 .0335 Farmland Preservation Activities $0 $22,000 $22,000 $0 $0 $0 $0 1'(tJ1'~1I..E~:e.J.I:e $0 $154,400 $154,400 Reason for A ro riation/Extension Grants from the Recreation and Conservation Office and the Washington State Conservation Commission have been acquired to continue efforts with the Conservation Futures Board, Jefferson Land Trust and the Jefferson LandWorks Collaborative to assess community interest and develop priorities, strategies, and procedures for identifying farms to protect with agricultural conservation easements. Signature &~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Water Quality 128 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") [X] Please be advised that aner a thorough examination ot my current bUdget it appears that the amount allocated IS insufficient to pay necessary expenses of this department for this year After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $11,770 [X] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes [X] No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $17,382 Date: September 24, 2008 BARS Revenue # 39700.00.0010 39700.00.0155 BUDGET CURRENT REVISION AMENDED $69582 $7,082 $76,664 $5,000 $10,300 $15,300 $74,582 $17,382 $91,964 BUDGET CURRENT REVISION AMENDED $2,312 $4,770 $7,082 $0 $6,000 $6,000 $0 $1,000 $1,000 $0 $0 $0 $14,082 $2,312 $11,770 BARS Expenditure # 53111.46.0010 53111.41.0130 53111.41.0240 Description General Liabilit Insurance Premium Lab Services WQ Misc Professional Services Reason for A ro riation/Extension Original budget assumptions included County General Fund (CGF) to continue to cover insurance premiums. CGF has covered these costs since the implementation of charging individual departments. The revision listed above for liability insurance is the variance of what was originally budgeted for 2008 and the actual cost charged to Water Quality. Water Quality began monitoring county lakes in 2007 and received funding from the county general fund for these services at that time. During the preparation of the 2008 budget, Water Quality was advised to budget $5,000 for such services in 2008. Actual costs have exceeded the original budget for monitoring county lakes. Water Quality is asking for a transfer of $10,300 to cover actual costs and has sought other revenue sources for funding. Beginning Octobe , 008, services for monitoring county lakes will be reimbursed through a grant agreement with Department of Eco 0 . This r n ill II reimbursement throu h December 2009. OJ( d1J TO: BOARD OF COUNTY COMMISSIONERS , RE: F~equestfor Emergency Budget AppropriationlExtension and Amendment l~ Libra.~ ~ 140-OQO-010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") 00 ' Please ,be advised that after a thorough examination ofmy current bu~et it appears that the amount allocated is .; insuffICient to pay necessary expenses of this departmenUor this year. After a ~reful examination of all tl:ae . . , . e.xpendltures within the department budget with respect to present and future needs, I find that my budget is s;1iort. Therefore, for this current year for the reason's'outlined below, I request an emergency approprimion and bUdget extension in the amount of: [- $3,500 I m ,', For. funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? ~~~ Date: September 23,2008 o Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which WjiS not included in the annual budget at the time it wa$ prepared. Therefore, I request an emergency appropriation and bUd~et extension to include this new revenue in the budget this year as outlined below in the amount of: I 0 I BUDGET CURRENT REVISION BARS Revenue # Description $0 AMENDED $0 $0 $0 $0 $0 $0 BARS expenditure # Description 594.12.64.0010 Purchase a new set of hard annotated RCW Revised Code of Washin On BUDGET CURRENT REVISION AMENDED $7,632 $3500 $111S2 $0 o $0 $0 $7,632 $3,500 $11,132 Reason for riationlExtension f La4.; Lt b ~4 t S' J'.-et o-f a n no kLl-caA ,lZc 4.JS CLre Ol/J-da.fd ~ Yl-1(gS/^-5 Swered O{l- ~ YYUJ~1-u~cf \!DL0VJ1.eS. ~'t'[€Itl-1 Lj ~f'\ C(b(rJYY)~ ,o.ul(~t?f t1 vol UYYl"<: OJAJ. ut-e_oJ 0 uJ-clou--eJ)J &ir;JW-~ oLlLr, I(S tt c1~&v PRci-- ~ u5kJ~ ~ N;IvlJ( fN~. fn ~ ~eetrOYl L[ 0 bS OJ/'l pfuM l)V). We-R+- AsY V>W&fJ'~ ~~. Y\.Q(...'& De C ~d tlAotJ. tt .lYY\, ~~ ~~. '{J CLf ~ tJ.JJ S ()1.L ()h-fjh III ltJ.-f'df!.iPj.. ~YhrZL Elected OfficiallDepartment Head Signature t>/iA ." TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: S~Pt~mbe~ 5th, ~008 . 'I Public Works, County Parks Improvement 175-County Park~'tmprovemEnlt Department/Fund Name Fund Number '. ,', . Commissioners: (mark all that apply with an ''X'') . '.' [K] Please be advised that after a thorough examination of my current budget it appears that the amount' allocated is' insufficient to pay necessary expenses of this department for this year. After a careful examinationofall the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and bud et extension inthe amount of: $15,600 . $15,600 I [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Ves mVes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: NA I $0 I BARS Revenue # na Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 Usin fund balance $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 576.30..41 , DO 00 Professional Services $0 $15,600 $1 5,600 $0 $0 $0 $0 $0 $0 1f(>rrr~Il...'gf?gitill1lf~QIIi!] $0 $1 5,600 $1 5,600 Reason for A ro riation/Extension Parks and Recreation started the Study Circles Project in March of 2008. Since that time the goal of the project has grown from a program evaluation to a formal update of the Parks, Recreation, and Open Space Comprehensive Plan (PRO Plan). The PRO Plan is mandated by the GMA and is due for renewal. The scope of the PRO Plan includes: professional facilitators for the Study Circles, a random sample survey, forums for organizational partners, and a GIS study. The PRO Plan will result in actionable reccomendations for maintaining and funding the parks, programs, and open spaces in the Parks and Recreation Portfolio. It is due to to these changes that these additional funds are required in 2008. partment Head Signature tPK~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: September 12, 2008 Public Works/Special Project DepartmenUFund Name Commissioners. (mark all that apply with an "X") ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $6,309 I 177-000-010 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? @~~s ~ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $6,309 BARS Revenue # 177000010.39700.00.0010 Description Transfer in from General Fund BUDGET CURRENT REVISION AMENDED $0 $6,309 $6,309 $0 $0 $0 $0 $6,309 $6,309 '3~ /3 l Description $3,613 $1,939 $100 $200 $400 $57 $6,309 Reason for A pro riation/Extension This is a new project which was not considered at the time of the 2008 budget preparation. The project will explore the possibility of partnering with the State Parks Department on a Large Onsite Sewage Sustem (LOSS) being planned for the Dosiwallips State Park. If the partnership is successful, the Rural Village Center would be eligible to connect to the sewer system. The project would likely involve community organization, a feasibility study, funding and financing planning for the RVe component of the system, development of a General Sewer Plan. oK tJ/?#- TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: September 22, 2008 Central SelVices/Facilities Fund .-....-.--.- Department/Fund Name Commissioners: (mark all that apply with an "X") , EJ.; Please'be"advised that after a thorough examination of my current budget it appears that the amount allocated is " !..;ii/sufficient to pay necessary expenses of tnis department for this year. After a careful examination of all the , . .." . expenditures within the department budget with respect to present and future needs, I find that my budget is :: short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and bud et extension in the amount of: -$29,024 183-000-010 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I -$29,024 I BARS Revenue # 39700.00.0010 Description Transfer In, General Fund BUDGET CURRENT REVISION AMENDED $102500 -$29,024 $73,476 $0 $0 $0 $102,500 -$29,024 $73,476 BARS Expenditure # 59410.63.0010 Description Other 1m rovements, Su erior Court Benches BUDGET CURRENT REVISION AMENDED $40 000 -$29 024 $10 976 $0 $0 $0 $0 $40,000 -$29,024 $10,976 Reason for Appropriation/Extension Only $10,976 was required to acauire the benches in Superior Court so the original transfer of $40,000 may be reduced. 4!I;'IY7?,m~ Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: September 10-2008 Central Services (ER&R) DepartmenVFund Name Commissioners: (mark all that apply with an "X") [!] Please be advised that after a thorough examination of my current budget it appears tliat the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I finct that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and bud et extension in the amount of: $120,000 501-000-010 Fund Number'.'," r' D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [i]Yes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BUDGET CURRENT REVISION AMENDED $53,352 $20000 $73,352 $350000 $100,000 $450,000 $0 $0 $0 $403,352 $120,000 $523,352 BARS Expenditure # 548.00.32.0000 548.00.34.0000 Description Reason for A ro riation/Extension The rising cost of fuel and sand! :aw;y~~~ q/lJ/OB Elected Official/Department Head Signature . ' JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST 00 CONSENT AGENDA D REGULAR AGENDA TO: Board of County Commissioners County Administrator Allen R. Sartin, Central Services Director October 13, 2008 Resolution - Publish Budget Supplemental/Extension Hearing FROM: DATE: SUBJECT: STATEMENT OF ISSUE: Various County Departments have requested increases to their 2008 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. STRATEGIC GOALS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. ANALYSIS (PRO & CON): Not Applicable COST BENEFIT ANALYSIS: Not Applicable FISCAL IMPACT: Provided in resolution Revenue Budget Line Item: Expenditure Budget Line Item: Gain or Loss (-): REQUESTED ACTION: Approve resolution to publish a notice for the Hearing. REVIEWED BY: