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HomeMy WebLinkAboutM101475 IIIIIP"'"~'"' ~D' .j~:' ~~tr~ct Di<strict District -~f'~ BOARD OF JEFFERSON COUNTY CO~IISSIONERS No. 1 Co~issioner No. 2 Commissioner No. 3 Commissioner A.M. O'meara B.G. Brown~ Chairman Carroll M. Mercer Clerk of the Board Betty J. Temple~ Audita} Engineer Edwin A. Becker~ P.E. ' ~~~E~!~EY________________________:____________________---------~~_______~~E~~~~_~~_~!~gg________ MINUTES -------------------------------~-------------------------------------------------------------~ OCTOBER 14, 1975 10:00 a.m. Meeting was called to order by Chairman B. G.Brown with all members present. Resolutions No. 60-75, pr-afessional services far the Community Center at Quilcene~ 61-75 ,prafessional services far the Cammunity Center at Chimacum; 62-75, preparation ~f AT'! Action Pl~m; 63-75, cancellation of unclaimed warrants; and 64-75, loa.n to Jefferson- Port Townsend Regional Council, were appr?ved and signed by motion of Commissioner _ ,O'Meara, seconded by Commissioner Mercer, as f:::>llows. Unanimous. Resolution No. 65-75, 66-75, and 67-75, proposed budget extensions far the .Sheriff's V Department, Planning Department~ a,ndthe Board of Equalization respectively, were /\ approved and signed by mjtion of Gommissioner 0' Meara, seconded by Commissioner Mercer~ setting hearing date f:::>rMonday, October 27,1975, as fallows. U~animous. John Chesterly appeared re: Installation of culvert and logging operations of the upperlands in Port Ludlow. Mr. Chesterly has been in previously on this matter. He understood the problem was going to be worked out. Engineer' Becker has not been sucessful in contaCting the property owners iI1volved. L:::>gging operations are being done in the area, which will further, add to the water drainage . He requests a section of thedrainaqe--ditch o'n Swansonville Road be cleaned as a temporary measure to prevent fboding until the installation ofa culvert ,can be done . Engineer Becker will contact Pope & Talbot on this matter because they ,stated previously that they will assist the County with this problem because part of the flooding was caused by their logging. ? -lJ4 {tf-- .... .1, Herbert,A. Covert was appointed as a member of the Shareline Management Advisory Gbmmissian tt>fill the vacancy caused by the resignation of Ms. Dee OeincJs,. by motion of Commissioner Mercer and secOnded by Commissioner O'Meara. Unanimous. t The Board again discussed whether or not the County should purchase "ErrorS & Ommissi:;ms" Insurance, It wasconGluded that the added ,expense would not be warranted. . , lid/toftei' ' 'I- Requested budget extension for the Sheriff's Office to provide pilot 'trainning was tabled for the present time by moti:::>n ofCommissianer O'Meara, and seconded by Commissioner Mercer. Unanimous. Petition f:::>r the vacation of a County road in South Port Townsend kn-aw as "'B "Street was ~ presented by Albert Porter, Hearing date was set f:::>r November 10th by otion:::>f Commissi:::>ner O'Meara, and seconded by CommiSSioner Mercer. Unanimous. No'tice will be published and pos ted . j.. A letter of reques t for additional funds in the amount of $3,000.00, was received from Larry Royce, Direct:::>r, Eastern Jefferson Recreation Department f:::>r expansion of the pragram. An appointment will be made so that Mr. Royce can come bef:::>re the Board to explain his proposed expansion. Request far building permit extensian from Edwin H.Wilder. Motion by Commissioner Mercer, t. and seconded by C:::>mmissioner O'Meara toappr:::>ve the request. Unanimous. A request by Allan C. Haglund far an extension was returned to the permit holder f:::>r additional inf:::>rmation. Gael Stuart and Ms. Evelyn Stroud were appointed to fill the existing vacancies on the MH/MR Board, as recommended by the County MH/MR BQard, by motion ofCommiss1oner 0' Meara, and seconded by Commissioner Mercer. Unanimous. 'f Bill McCoy and Bob Morris, Allied Data, appeared regarding computer services to be perf:::>rmed by Allied, They advised thaLafter examining therec:::>rd :::>f the Assessors' Office they find will ta~ approximately 2,452haurs of data entry time ,or 5.,l:A2m~nths, to bring that office, up to date, and they recommended the County rent two IBM 3742 machines rather than one f:::>r this initial work to expedite getting the tax ro~ls on AHied' s s)lstem. It will be necessary for theAssessor to hire one computer operator far a six m::mth period, and to tratna present employee to assist with the intial work arid to operate the machine thereafter. The new :vOl 1 fAG: 01181 ru-:- - . BOARD OF JEFFERSON COUNTY COMMISSIONERS District No.1 Commissioner Dis trict NJ. 2 Commissioner Dis trict No. 3 Commis sioner A.M. O'Meara B.G. Brown, Chairman Carroll M. Mercer Clerk of the Board Engineer Secretary Betty J. Anders on, Auditor Edwin A. Becker, P.E. Jerdine C. Bragg MIN UTES October 14, 197$' 10:00 a.m. Meeting was called to order by Chairman B. G. Br:)wn with all members present. Resolutions No. 60-75, Professional Services for the Community Center at Quilcene; 61,",75, ProFessional Services for the Community Center at Chimacum; 62-75, preparation of ATV Action Plan; 63-75, Cancellation of Unclaimed Warrants;. and 64-75, Loanta Jeffersoh- Port Townsend Regional Council, were approved and signed by motion of Commissioner O'Meara, seconded by Commissioner Mercer, as follows. Unanimous. Resolution No. 65-75, 66-75, and 67-75, proposed budget extensions for the Sheriff's Depa~t~.ent, Planning Department, and the Board of Equalization resPectively, were approved and signed by motion of Commissioner O'Meara, seconded by Commissioner Mercer, setting hearing.. date for Monday, October 27, 1975, as follows. Unanimous. John Gl'1esterly appeared re: Installation of culvert and lag9ingoperation of theupperlands in Port Ludlow. Mr. 'Chesterly has been in previously on this matter. He understood the problem: was going to be worked out. Engineer Becker has not been sucessful in ,contacting the property owners involved. Logging operations are being done in the area. which will further add to the water drainage. He reguests a section. of "the drainage ditch. on . Swanson ville Road becleaned as a temporary measure to prevent flooding untiL the installation of a culvert can be done. Engineer Becker will contact Pope & Talbot on this matter because they stated previously that they will assist the County with this problem because part of the flooding was caused by their logging. Herbert A. Covert was appointed as a member of the Shoreline Management Advisory Commission to fill the vacancy caused by the resignation of Ms.. Dee Oeinck, by nl.::>tion of Commissioner Mercer, and sec:)nded by Commissioner O'Meara. Unanimous. The Board again discussed whether or not the County should purchase "Errors & Ommissions" Insurance. It was concluded that the added expense would not be warranted. Requested budget extension for the Sheriff's Office to provide Helicopfer Trainning was tabled for the present time by motion of Commissioner O'Meara ,and seconded by Gommissioner Mercer. Unanimous. Petition for the vacation of a County road in South Port Townse presented by Albert Porter. Hearing date was set for November O'Meara, and seconded by Commissioner Mercer. Unanimous. and posted. d known as "B" Street Was 10th by motion of CommissioneI Notice · will be published A letter of request for additional funds in theammmt of $3,000.00 was received from Larry Royce, Director, Eastern Jefferson Recreation Department f1lf expansion of the program. An appointment will be made so that Mr. Rayce can come before the Board to.explain his proposed expansion. Request for building permit extension from Edwin H. Wilder. Motion by CornmissianerMercer~ and seConded by Commissioner Q"Meara to approve the request. Unanimous. A request by Allan C. Haglund for an extension was returned to the permit holder for additional information. Gael Stuart and Ms. Evelyn Stroud were appointed to fill the existing vacancies on the MH/MR Board, as recommended by the County MH/MRBoard, by motion of C:)mmissioner O'Meara, and seconded by Commissioner Mercer . Unanimous . Bill McCoy and Bob Morris, Allied Data, appeared regarding computer services to be performed by Allied, They advised that after examining the record of the Assessors' Office they find it will take approxima tely 2,452 hours of data entry time, or 5 1/2 months, to bring that office up to date., and they recommended. the County rent two IBM 3742 Machines reather than one for ~. !<' ."i -2. ." j, time schedule for implementation of the services is now estimated for June 1976 for the Assessor's Office and February 1977 for the Treasurer's Office. After further discussion of the need of the offices and the necessary changes in the present contract (Letter of Intent signed September 8, 1975~), Pros. Attorney Howard was requested to draft a new contract with expense modifications relating to the rental of 2 machines at lower rates ( $434.86 monthly rental for two machines) and higher reimburseITe nt costs (increased from $2,000.00 to $5,OOO.OO)(). Pros. Attorney Howard, Treasurer Lillian Jacobsen, and Assessor Ingman were also present. 1- Dick Toepper appeared again re: Property Lines. Engineer Becker stated he and his assistant engineer have verified that the points established by Roger Lovitt are correct. Mr. Toepper claims the monument has been removed and not replaced at the right point for the convenience of obtaining a road. Mr. Toepper stated more than 2 acres are involved. He feels all the Engineers used Pope & Talbot platting lines instead of going to the orginal markers and established records. Dick Toepper, Jr. appeared and stated the County should have taken an independent survey as long as the new survey was being disputed. Engineer Becker stated the barrier was not removed until the County Engineer's were confident the corner was in the correct place. The Board again advised Mr. Toepper to hire a licensed surveyor if he is dissatisfied with the County's and Mr. Lovitt's findings. -', Mr. & Mrs. Harold W. Brandeberry, owners and developer, Hoh Rain Forest Lots~; 60' Roads -\- within the Plat. Mr. Brandeberry wants to re-negotiate condition '* 2 contained in the preliminary plat appr,9Eal. All roads in the plat will remain private. Engineer Becker stated he can see no problemiiTlowing 30 foot private road right-of...ways, due to no future County need. Motion by Commissioner Mercer, seconded by Commissioner O'Meara, to grant variance that all roads within the plat may be 30 feet in width. Unanimous. f The following Consultants presented proposals relating to the Cape George Sewer Facilities. 1. Ted Johnson, Lee Johnson & Associates. Mr. Ted Strickland, Project Manager, outlined their proposed procedures for preparation of the "Plan of Study" and grant application. Total costs were estimated art'lr) Plan of Study, $1,200.00. (2) Grant Application, $1,200.00. Total amount $2,400.00. He stated costs could be reduced by working with the County staff. He also stated they have a working relationship with the Department of Ecology and the Evironmental Protection Agency and have successfully obtained grant funds for all of th~~ir previous sewer projects to from 75% to 90% of total cost. They also have set up an office in Port Townsend, 2. James Kors, Sleavin-Kors Professional Engineers & Planners. Mr. Kors presented their credentials and stated they ha17le been working with Cape George for over a year and have develo~ed and obtained State approval of their comprehensive water plan. He outlined their 6~~rp:.f steps for the sewer facilities with costs as follows: (1) Plan of Study, $850.00. (2) Submitting application for final design plans and specifications. $1,250.00. 3. Al Bettis, Encon Corporation. Mr. Bettis presented the firms qualiciations including a list of previously related projects. Mr. Bettis is presently working with the City of Port Townsend in the development of their 201 Facilities Plan, and has worked with the County Planning and Engineer's Office in the past on various water studies. They propose the following lump sum fee. Plan of Study and Grant Application $500.00. Time limit of 30 days. 4. Arvid Grant & Associates, Engineers, submitted praposal bu t did not appear. They prOVided a list of seven services they will provide for the County including a .Plan of Study' and Grant Application for a total charge of not more than $1,800.00. The Board will ask Pros. Attorney Howard to check the Encon contract for acceptability. usiness from the Planning Department. -}- --Final Short Plat of Dr. Mumby. Plat does not have a 60' easement. Engineer Becker recommends that a 60' easement be recorded in the Auditor's Office prior to final approval. Board concurs. f.. --Final Short Plats for B & R Mobile Home Court and I . Minnihan were submitted for the Boards information. ~The minutes of September 15th and 22nd were approved by motion of Commissioner O'Meara, and seconded by Commissioner Mercer. Unanimous. "The following bills for September to be paid in October were approved and signed. O~Y4~ : ) ~ //J ~1 _ I ~ ';~~.'S/~/~-: ~ j V ~~~ ~ J (~) I, U ?p. S~/-?.5;- ~ ~ r'j~ ~ (3) p. ,;" / 72J.VlIltJ-,7S;~~ ,:.h, (i) '7f~elt<.H+o(~~.s:T-p.smh -~ '1 ....or ~ . ...t. --L 'Contract/Grant amendment for MH/MR Budget approved and signed by Chairman Brown. -f... Petition far Excise Tax Refund from the Northwest Bonded Escrows, Inc. approved and signed. The remaining 'unfinished' business was reviewed with little or no comment. . ~~~ice~o.>>>_ 9 ii18f~,:it.\' ~~~~~ekl}9,"Jwa~~~t~IJ;9E<:!~i'}..!?!, TJfle X Funds. ~Acti n of1ns\Jfance vis~lttee a oar rust e~~ ee~eptember 11th; and Rate Schedule. Courthouse Security Report from the Supreme Court. (Report read in detail.) Information from the Dept. of Revenue re: Timber Excise Tax, Reserve Fund Distribution Estimate for Calendar 1976. Information from Washington/Alaska Health Services Planning Project re: Resource Directory for Health Planning. Questionnaire from the Office of Community Development. Information from Senator Jackson re: County's acreage in the Olympic National Park. Public Hospital District No. 1 budget for 1976. County Fire Protection District No.2 budget for 1976. Notice of termination of 45 day review period from the Department of Ecology. Heyler A. Davis, 833-16B-13-75. There being no time left, the meeting was recessed until 9:30,a.m. October I5, for the purpose of completing the agenda. OCTOBER 15, 1975 9:30 a.m. ..l..- Roger Lovitt, Surveyor, appeared re: ATV Action Plan. Mr. Lovitt stated that the deadline for submission to the IAC had been elttended to November 30 I 1975. He advised that a detailed development plan for each proposed site must accompany the Action Plan, plus,6 an Environmental Impact Statement. He recommends that only one or two of the larger areas be considered at this time and then up-date the plan yearly until all sites are included. Also, the ATV funds received per year must be used for the development of the site included in that years plan. (No funds will be received for 'possible' sites.) Board concurs with the recommendation. The area chosen for the development at this time is the solid waste site in Port Townsend. Pros. Attorney Howard presented a 'Letter of Intent' addressed to Robert Morse, Vice President, Allied Data, for acceptance and signing by the Board. Letter modifies authorization of September 8, 1975. Moved by Commissioner O'Meara, seconded by Commissioner Mercer to approve and sign, as follows. Unanimous. '" Pros. Attorney Howard advised that he had reviewed Encon's contract relating to Cape George t Sewer Facilities and finds at acceptable. Moved by Commissioner O'Meara, seconded by Commissioner Mercer to approve and sign. Unanimous. All firms that submitted a proposal shall be so notified. The Board and Pros. Attorney Howard discussed the setting of the levies as related in RCW L 84.52.070 opposed to budget proceedures under 36.40.060-.090. Under the Prosecutors \" advisement it was determined that the Board's information at this time is not adequate to establish a levy. He advised further tharst~: Board selec. the alternate date for establishing the budge~~ it seems appropiate in light of those statutes (36.40) that the levies should be established after the b4.1dget. They, therefore, are continuing the date for establishment of the levies until budget hearings have been held and the budget established. (I Ii, If If "tJt~ "A If( '"' The Board and Plannin9 Director began the valuation process of the proposed 'Hermitage Camper Club'. Items to be reviewed and considered prior to final determination are; (1) The requirements in the Camper Club Ordinance; (2) Impact Statement!(3) Conclusions of the, written testimony; and(4) Minutes of the hearings. Each point listed under requirements in the Camper Club Ordinance was discussed in its entirety. The following items are questionable and will be directed to the Pros. Attorney I District Sanitarian, County Engineer, and the Department of Natural Resources for recommendations; 1. Articles of Incorporation (Corporate membership responsibilty.) 2. Density (Number of sites per acre)-(Impact on entire Area.) 3. Water Supply (Water available for 750 sites only.) 4. Disposal Stations. (Only one dump station proposed.) 5. Fire Protection. (Questionable.) 6. Refuse Disposal. (Added burden to County't"ax payers due to number of dumps per month .) l.rl'fr~;~~ou~:~~jY~:a(te:nce rYhfor r~o~JFctlJ'1183 ,) -~""""'<___L'"