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Home My WebLink About069 08 ce"\ At\ \):>p\s. !o/;l.r!o<f JEFFERSON COUNTY State of Washington ORDER: BUDGET APPROPRIA TIONS/EXTENSIONS } FOR VARIOUS COUNTY FUNDS } 69-08 RESOLUTION NO. WHEREAS, the Jefferson County Board of Commissioners did on the 13th day of October, 2008, declare that an emergency existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, the Jefferson County Board of Commissioners did on the 13th day of October, 2008, set a hearing on said emergency for the 27th day of October, 2008, at the hour of 10:00 a.m. in the County Commissioner's Chambers, Courthouse, Port Townsend, Washington; and, WHEREAS, Jefferson County has published notice of this hearing on October 15th and on October 22"d in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set for said hearing and no objection or objection interposed; NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the Current Expense Fund and various other funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed below and per the attached requests. FUND # AMOUNT FROM UNENCUMBERED FUND BALANCE FUND NAME CURRENT EXPENSE/GENERAL FUND 001-059-000 County Administrator 001-110-000 Juvenile Services 001-180-000 Sheriff 001-261-000 Transfers Out 001-270-000 Non-Departmental Total General Fund $118,500 $0 $46,618 -$5,333 $21,982 $181,767 SPECIAL REVENUE/CAPIT AUENTERPRISEIINTERNAL SERVICE FUNDS 128-000-010 Water Quality $0 140-000-010 Law Library $3,500 175-000-010 County Parks Improvements $15,600 177-000-010 Special Projects $0 183-000-010 Facilities Mgt $0 501-000-010 ER&R $120,000 Page 1 of2 REVENUE $0 $20,000 $0 $0 $36,018 $56,018 $179,382 $0 $0 $6,309 -$29,024 $0 EXPENSE $118,500 $20,000 $46,618 -$5,333 $58,000 $237,785 $166,170 $3,500 $15,600 $6,309 -$29,024 $120,000 ORDER: BUDGET APPROPRIA TIONS/EXTENSIONS } FOR VARIOUS COUNTY FUNDS } RESOLUTION NO. ~~.i;'q,~ :~fl;T~':~1f~0.~~D this 27th day of October, 2008. ~.. ..... {,.... ., , .' .'. .' .. ..~ · ~ lj' JEFFERSON COUNTY ...'!'~.'.~ .........../.'. ."""'.:.'..~.\. "".,\,. ~."..' BOAR OF COMMISSIONERS .l.i:......~.,'..(.'.'..".'... ...:.&.,1..::....: '\ . y~)".' '.' ~~.; ; t " . .\. '." ..... .,' .'. .....-t."' '. fI', ; :fJ ;:)r::r\. ..... ., / ~. , -. ,". " "~:I,""-, ..- ~ iI ", '-. ' ,;"', ,.. -;, . . ~~"~ iII:ir ~ ,,' "" ....... . ,~'.. ...~. ~;' .", d ~., \0..:........"\ ;:;:-.~; ....."j " . '. ": v,) 0 ~t ATTEST: "" "'~" r:.~1 C/Il( Deputy Clerk of the Board Phi'JD~ David Sullivan, Member J~'!P Page 2 of2 69-08 TO: BOARD OF COUNTY COMMISSIONERS Date: 09/05/08 RE: Request For Emergency Budget AppropriationlExtension and Amendment COUNTY ADMINISTRATOR Department/Fund Name 001-059-000 Fund Number Commissioners: (check all that apply) lZI Please be advised that after a thorough examination of my- current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year, After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $118,500.00 for this current year for the reason(s) outlined below. D For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 51310.41.0030 Interim County Administrator $0.00 $112,500.00 $112,500.00 51310.41.0020 Public Relations Services $0.00 $6,000.00 $6,000.00 $0.00 $0.00 $0.00 $0.00 $118,500.00 $118,500.00 fea~9n. fOLAPj)ropriJ!!!QnlEx!en1iion____~._~_______.._._._~___.._~__~__~'^~___'_____'_'_ 11. Cost of an Interim County Administrator for 8 months that was not in the original budget. 12. Public Relations Services was not budgeted in the original budget. ~ ! I I ()K~ TO: BOARD OF COUNTY COMMISSIONERS Date: 9-25-08 RE: Request For Emergency Budget Appropriation/Extension and Amendment Juvenile and Family Court Department/Fund Name 001 Dept Number 110 Fund Number Commissioners: (check all that apply) Qi Please be advised that after a thorough examination of my Current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future nee I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount 0 (0 i) . for this current year for the reason(s) outlined below. D For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $20,000.00 to include this new revenue in the budget this year as outlined below. tllD,Il~.IW :;a.,~V ~~A-~()!l_ for_.&r>prop!'iation.../ExtensiQ.!L._____.._________._._______. ..-----.------.---..-.---..----.---.-1....--....: fJefferson and Clallam Counties were awarded a joint grant in the amount of $68,600 for fiscal year 2008-2009, in accordance :with the Washington Juvenile and Family Court Improvement Plan that was implemented by the 2008 Legislature. The amounts I !included above relate to funds to be received/expended during the remainder of 2008. The balance will be included in my lbudget for 2009 (2008 = $20,000 and 2009 = $48,600) BARS # Revenue Current Bud et $0.00 3340iJ! .20. GCnO Description Juvenile and Family Court Improvement Plan $0.00 BARS # Expenditure Current Bud et $0.00 $0.00 $0.00 "2.. '50 $fJ:;OO 52710.41.0035 52710.43.0035 52710.43.00 52710.31.0010 Description Contract Case Coordinator Judicial Training Case Coordinator Training Supplies o M;&e ~-_. pe lly submitted, Barbara L. Carr, Juvenile Court Administrator ~~k.5 Per t. Jtea.~ 51f'a.tv.re Revision New Budget $20,000.00 $20,000.00 $0.00 $0.00 $0.00 $20,000.00 $20,000.00 Revision New Budget $11,000.00 $5,000.00 $1,500.00 B. m $0.00 fj /50 I $11,000.00 $5,000.00 $1,500.00 $2,500.00 $0.00 $20,000.00 ok atJ... " TO: BOARD OF COUNTY COMMISSIONERS Date: September 23, 200: RE: Request For Emergency Budget Appropriation/Extension and Amendment Sheriffs Office Department/Fund Name 001180000 Fund Number Commissioners: (check all that apply) IZJ Please be advised that after a thorough examination of my current budget it appears. that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $46,617.79 for this current year for the reason(s) outlined below. IZI For funds other than Current Expellse-- Is there enough Fund Balance (unencumbered cash) to cover this 'additional expenditure? Yes No,f , lJ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 52110.91.0010 Inter-Dept. Prof. Svcs. - D. Winegar $640.00 $640.00 59410.64.0020 Video Arraignment Equipment $45,9 ... $45,9 .. $0.00 $0.00 $0.00 $0.00 $46,61 . $46,6121_ Reason for Al}2rgprial!Q.nIE~l~J].~sioJL_.".~~,.__....~_ _~._...,~__.~__..._._._.~._.._._~~__ The video arraignment equipment serving both courts and the jail failed and required immediate replacement. The Board of ,Commissioners approved emergency replacement of the equipment, waiving regular purchasing procedures via Resolution j46-08 on July 7, 2008. The Sheriffs Office was directed to acquire and install this equipment as soon as possible. A copy of Ithe resolution is attached. i ! l..~~~~~~N~'_~~~~~N"'=~'~'~~"='_~__~_N ReSP:9JYll-::;mi /I~ ~ ()~ " 'cc: tr;W~lfl08 17ec\S) I STATE OF WASHINGTON County of J efIerson In the Matter of Authorizing an Emergency } For the Purchase and Installation ofa } Video Arraignment System } RESOLUTION NO. 4-6...08 WHEREAS, the County's 25 year old arraignment video system that serves both Superior and District Courts has completely failed; and, WHEREAS, costs associated with repair of the old system is not practical and would leave the County with an antiquated, fragile system; and, WHEREAS, the County Sheriff in cooperation with the Courts is responsible for safe and cost effective ways to get the arraignment process completed; and, WHEREAS, Staff of Superior Court, District Court, the Court Clerk, the Sheriff, and the Central Services Department have met and agreed to the need of a new system; and, WHEREAS, section 3.55.150 of the Jefferson County Code provides that County purchasing procedures may be waived for emergencies; and, WHEREAS, the County Administrator is supportive of this emergency purchase; THEREFORE, BE IT RESOL VED, that the Board of Commissioners hereby declares that an emergency exists, waives the regular purchasing procedures and directs the Sheriff s Department staff to acquire and install arraignment video equipment as quickly as possible to serve safely the County's Courts. APPROVED this 7th day of July , 2008. #.....: JEFFERSON COUNTY BO F COMMISSIONERS A TrEST: .. Cj(;W. frlctf/JvaJJ eA C Oulie Matthes, CMC Deputy Clerk of the Board -.. ~. JEFFEII:~OUNT' ~- JEFFERSON COUNTY SHERIFF 79 Elkins Road Port Hadlock. WA 98:~:~9 G~60) :~85-:18:~ 1 FAX 379-0513 June 25, .2008 Dennis Richards Interim County Administrator Jefferson County Sometime during the administration of Sheriff Leland B, Smith (1979 - 1986), the County moved the Sheriff's Office and Jail to their current Port Hadlock location. During that same time period the County funded a video system link between the Courthouse and the Jail to reduce the costs associated with transporting prisoners from Port Hadlock to Port Townsend for in custody arraignments and certain other court related hearings. Video Arraignment Issues Briefing After a quarter century of service, it appears the current video system is at the end of its life. The system has experienced intermittent, but increasingly frequent failures. The temporary fix for rebooting the system each time it goes down, has been to send a county employee up into the attic above Superior Court. Once there, the employee has literally had to walk a narrow wooden plank in the attic and then disconnecting/reconnecting a cable. Even though this gets the system working temporarily, it disrupts the Court, Prosecutors, Defense Attorneys, and Court - Prosecutor - Administrative - Security - Jail Staff. Court records indicate that over ten years ago, then Judges Howard and Majhan alerted the Board of County Commissioners that a newly enacted State Supreme Court rule would require changes to the original video system and that should be budgeted in 1998. We have been advised by one of the County's principal communications contractors (Greentree Communications) that this rebooting process could work for a while longer, but that we need to either repair the existing obsolete system or replace it if we wish to continue using the video. The manufacturer of our current system went out of business a number of years ago. The contractor has found one company in Washington that services the existing system. We could repair the existing system with no warranty past 30 days by replacing the one "dish" that is broken for approximately $5,000. Because that dish has stopped working, it is quite possible that the second "dish" could stop working anytime. If we go this route we should replace both "dishes" now for approximately $7,000. www.ieffersonsheriff.org A .. , "- . . .. . Greentree has done research on replacing the system and has suggested replacing the "dishes" with an IP Ethernet link. This is a licensed microwave "shot" in the 23 GHz band with a 60 Meg bandwidth "shot" that would be capable of handling all video traffic. To help offset the cost, the County could eliminate the costly T1 for telephones between the 2 buildings (Jail and Courthouse) plus all of the additional bandwidth for future IP based links that might be needed in the future (email, data, even emergency hot phones) between sites. It is estimated that the cost for the new equipment is going to be around $35,000 - $40,000, this would include equipment. installation, and the hardware necessary to use existing analog cameras. The price wouldn't include network interfacing. There is also the possibility of incorporating an existing link between the Port Hadlock Emergency Operations Center and th~ East Jefferson Fire Rescue facility on Lawrence Street in Port Townsend as part of the solution. We have been advised that a "Tsunami Technology" solution could then connect to the Courthouse. The technical aspects of this project surpass the capabilities of staff within the Sheriff's Office, the Courts, or the Clerk's Office. This would need to be done by either a private contractor, or the County's I.T. staff would need to be directed to make this a priority project. I do not believe that I.T. currently has the time, resources, or expertise to accomplish this in the time needed. On June 26, 2008 a meeting was held in Superior Court. Superior Court Judge Crad Verser, District Court Judge Jill Landes, Sheriff Mike Brasfield, Superior Court Administrator Michelle Moore, and District Court Administrator Tracie Wilburn were in attendance and reviewed the available options. Todd Oberlander from County LT. was also in attendance. The failure of the system was not anticipated, and none of the Offices listed have a funding source available to replace the system, All the County Offices that utilize the existing Video Arraignment system urge a prompt resolution and emergency funding to accomplish it. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: September 25, 2008 County Administrator/General Fund, Transfers DepartmenUFund Name Commissioners: (mark all that apply with an "X") m Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of aU the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I . -$5,333 I 001-261-000 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59700.00.0077 59700.00.0165 59700.00.0166 59700.00.0183 BUDGET CURRENT REVISION AMENDED $0 $6 309 $6,309 $69,582 $7,082 $76664 $5000 $10,300 $15,300 $102500 -$29024 $73476 $0 $177,082 -$5,333 $171,749 Reason for Appropriation/Extension To fund the costs to support the work associated to coordinating with the State for the Large Onsite Sewage System olanned for the Dosiwallios State Park. To provide monies for Water Quality programs To reduce the transfer to Facilities for Superior Court benches based on actual costs. ~eCtfully Subm~, /' ~~~~ Elected Official/Department Head Signature ljl(~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: September 16, 2008 Non-Departmental DepartmenUFund Name Commissioners: (mark all. that apply with an "X") [K] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $58,000 I 001-270-000 Fund Number D For funds otherthan Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s l&l Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $36,018 I X BARS Revenue # 33403.10.0386 Description Beckett Point LOSS Grant BUDGET CURRENT REVISION AMENDED $0 $36018 $36018 $0 $0 $0 $0 $36,018 $36,018 BARS Expenditure # 51281.41.00 51281.41.00' OL Description Court A ointed Attorne Public Defender BUDGET CURRENT REVISION AMENDED $5811 $8000 $13811 $364 505 $50000 $414505 $0 $0 $0 $370,316 $58,000 $428,316 Reason for Appropriation/Extension 1) Court appointed attorney for 2007 cases.; 2) Increases needed to handle unanticipated increases in case load and 2007 contract payment made from 2008 budget. ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Water Quality 128 DepartmenVFund Name Fund Number Commissioners: (mark all that apply with an "X") [K] Please be advised thataner a thorough examination of my current budget It appears that the amount allocated IS insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $154,400 I [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes [K]No IKJ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $162,000 Date: September 24, 2008 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 33402.78.0300 Glendale Farm FPP Project $0 $137,000 $137,000 33403.35.0300 Farmland Preservation $25,000 $25,000 t~,.~1.. .Ri1:~fE"~ $0 $162,000 $162,000 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 531 11 .41 .0378 Glendale Farm Acauisition $0 $132,400 $132,400 531 1 1 .41 .0335 Farmland Preservation Activities $0 $22,000 $22,000 $0 $0 $0 $0 "~"~fi~~fEl"~.: $0 $154,400 $154,400 Reason for A ro riation/Extension Grants from the Recreation and Conservation Office and the Washington State Conservation Commission have been acquired to continue efforts with the Conservation Futures Board, Jefferson Land Trust and the Jefferson LandWorks Collaborative to assess community interest and develop priorities, strategies, and procedures for identifying farms to protect with agricultural conservation easements. Signature &~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Water Quality 128 DepartmenVFund Name Fund Number Commissioners: (mark all that apply with an "X") m ,Please be advised that atter a thorough examination of my current budget it appears that the amount allocated IS insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $11,770 m For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes [KJ No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $17,382 Date: September 24, 2008 BARS Revenue # 39700.00.0010 39700.00.0155 BUDGET CURRENT REVISION AMENDED $69,582 $7,082 $76,664 $5,000 $10,300 $15,300 $74,582 $17,382 $91,964 BUDGET CURRENT REVISION AMENDED $2,312 $4,770 $7,082 $0 $6,000 $6,000 $0 $1,000 $1,000 $0 $0 $0 $14,082 $2,312 $11,770 BARS Expenditure # 53111.46.0010 53111.41.0130 53111.41.0240 Description General Liabilit Insurance Premium Lab Services WQ Misc Professional Services Reason for A ro riation/Extension Original budget assumptions included County General Fund (CGF) to continue to cover insurance premiums. CGF has covered these costs since the implementation of charging individual departments. The revision listed above for liability insurance is the variance of what was originally budgeted for 2008 and the actual cost charged to Water Quality. Water Quality began monitoring county lakes in 2007 and received funding from the county general fund for these services at that time. During the preparation of the 2008 budget, Water Quality was advised to budget $5,000 for such services in 2008. Actual costs have exceeded the original budget for monitoring county lakes. Water Quality is asking for a transfer of $10,300 to cover actual costs and has sought other revenue sources for funding. Beginning Octobe , 008, services for monitoring county lakes will be reimbursed through a grant agreement with Department of Eco 0 . This r n ill II reimbursement throu h December 2009. OJ( (jjJ " ~ ;. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Law Library 140~..Q10 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "XU) 00 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expem":es of this department for this year. After a ~reful examinatlqn of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this currentyear.for the reason's outlined below, I request an emergency apPl'9priation and budget extension in the amount of: I $3,600 I Date: September 23, 2008 EKl For funds other than Current Expense (General Fund)- . Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? mVes DNo o Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which w;:lS not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and bUdrt extension to include this new revenue in the budget this year as outlined below in the amount of: I 0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 $0 AMENDED $0 $0 $0 $0 $0 BARS Expenditure # Description 594.12.64.0010 Purchase a new set of hardco annotated RCW Revised Code of Washin on BUDGET CURRENT REVISION AMENDED $7632 $3500 $11132 $0 o $0 $0 $7,632 $3,500 $11,132 { Ca4J ~b~4{~ J'-et of a nnoml-caA !lC4.JS are cwJ-~d ~ Yl1l~SI^-5 SWU'cvf D-fl ~ rYU>~1-(A~cf \/D Lv V71-e S . te-ec wI '-f a f'\ C{ t/rJYY7-4{ fJ.u I (~pf ~ v 6/ u rn t: QJ/\d cd-~.a) 0 uJ-~eJ)/ SWvJ-eJ6 otfLr,~ t1. cI~1i<.; kcJ- . WkJ-e ~ ~ f'Yll ~ fa ~ ~eetr()V) <-l ubSQX\ f-I-r...M l.M. WeS+- Aw ~~. .*" uh. ':- It~CcI.Jr.J'n.S ~~ c ~d t1AoJ. ~. .Of'\, L~ ~.~~ f) (Jf 6 t1.JJ S()1t (Jh-6'n //1 l-N'tif!iPj ~ ~j1af2L Elected OfficiallDepartment Head Signature I)' TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment . Date: September 5th, 2008 Public Works, County Parks Improvement Department/Fund Name Commissioners: (mark all that apply with an 'X") [K] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension inthe amount of: $15,600 I $15,600 I [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes [K]Ves DNo 175-County Parks Improvement Fund Number o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: NA I $0 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED na UsinQ fund balance $0 $0 $0 $0 .... ..... .)J7fm)T1U $0 $0 $0 TOTAL EXPENDITURI; BUDGET CURRENT REVISION AMENDED $0 $15,600 $15600 $0 $0 $0 $0 $0 $0 $0 $15,600 $15,600 BARS Expenditure # 576.30.41,OOb Description Professional Services Reason for A ro riation/Extension Parks and Recreation started the Study Circles Project in March of 2008. Since that time the goal of the project has grown from a program evaluation to a formal update of the Parks, Recreation, and Open Space Comprehensive Plan (PRO Plan). The PRO Plan is mandated by the GMA and is due for renewal. The scope of the PRO Plan includes: professional facilitators for the Study Circles, a random sample survey, forums for organizational partners, and a GIS study. The PRO Plan will result in actionable reccomendations for maintaining and funding the parks, programs, and open spaces in the Parks and Recreation Portfolio. It is due to to these changes that these additional funds are required in 2008. partment Head Signature cPK~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: September 12, 2008 Public Works/Special Project DepartmenUFund Name Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $6,309 I 177..000..010 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes [!]No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $6,309 BARS Revenue # 177000010.39700.00.0010 Description Transfer in from General Fund BUDGET CURRENT REVISION AMENDED $0 $6 309 $6 309 $0 $0 $0 $0 $6,309 $6,309 Description $3,613 $1,939 $100 $200 $400 $57 $6,309 Reason for A ro riation/Extension This is a new project which was not considered at the time of the 2008 budget preparation. The project will explore the possibility of partnering with the State Parks Department on a Large Onsite Sewage Sustem (LOSS) being planned for the Dosiwallips State Park. If the partnership is successful, the Rural Village Center would be eligible to connect to the sewer system. The project would likely involve community organization, a feasibility study, funding and financing planning for the RVC component of the system, development of a General Sewer Plan. epartment Head Signature OK tJ/fJ- TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: September 25, 2008 Central Services/Facilities Fund Department/Fund Name Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within, the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I -$29,024 I 183-000.010 Fund Number o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? . DYes DNo o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I -$29,024 I BARS Revenue # 39700.00.0010 Description Transfer In, General Fund BUDGET CURRENT REVISION AMENDED $102,500 -$29,024 $73,476 $0 $0 $0 $102,500 -$29,024 $73,476 BARS Expenditure # 59410.63.0010 Description Other 1m rovements Su erior Court Benches BUDGET CURRENT REVISION AMENDED $40000 -$29024 $10976 $0 $0 $0 $0 $40,000 -$29,024 $10,976 Reason for A ro riation/Extension Only $10,976 was required to acauire the benches in Superior Court so the original transfer of $40,000 may be reduced. dI;;"Y7rm~ Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: September 10-2008 Central Services (ER&R) DepartmenUFund Name Commissioners: (mark all that apply with an "X") W Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is. short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and bud et extension in the amount of: $120,000 501.000.010 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? ~~~s D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BUDGET CURRENT REVISION AMENDED $53,352 $20000 $73352 $350000 $100,000 $450000 $0 $0 $0 $403,352 $120,000 $523,352 BARS Expenditure # 548.00.32.0000 548.00.34.0000 Description Reason for A ropriation/Extension The rising cost of fuel and sand! d1J;Y ~r~ 9/~3! DB Elected Official/Department Head Signature JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST D CONSENT AGENDA 00 REGULAR AGENDA TO: FROM: DATE: SUBJECT: Board of County Commissioners County Administrator Allen R. Sartin, Central Services Director October 27,2008 @ 10:00 am Hearing/Resolution - Adopt Budget Supplemental/Extension STATEMENT OF ISSUE: Various County Departments have requested increases to their 2008 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to hold the public hearing and adopt the Budget Changes. STRATEGIC GOALS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. ANALYSIS (PRO & CON): Not Applicable COST BENEFIT ANALYSIS: Not Applicable FISCAL IMPACT: Provided in resolution Revenue Budget Line Item: Expenditure Budget Line Item: Gain or Loss (-): REQUESTED ACTION: Approve resolution to adopt the supplemental budget appropriations. County Administrator {o 6-3~~ Date