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Home My WebLink AboutM071276 ~ ~ n J' ).,{JY .l15 District District District BOARD OF JEFFERSON COUNTY COMMISSIONERS No. 1 No. 2 No. 3 Commissioner Commissioner Commissioner A.M. O'Meara B.G. Brown, Chairman Carroll M. Mercer Clerk of the Board Engineer Secretary Betty J. Anderson, Auditor Edwin A. Becker, P.E. Jerdine C. Bragg M INU TES- ------------- July 12, 1976 10:00 a.m. Meeting called to order by Chairman B.G. Brown with all members present. Bid Openings: For construction of a prefabricated treated wood bridge across an un-named creek 15 miles south of Port Townsend. PLAN HOLDERS BID TOTALS General Construction Co., Port Townsend ........... Hurlen Construction Co., Bellevue ................. Seattle Construction Co., Bellevue ................ Berkley Structures, Bellevue ...................... Engineer I s Estimate ............................... $25,740.00 $27,907.05 $32,429.00 $24,225.18 $18,900.00 pue to the discrepancy between the bids and the Engineer's Estimate, it was moved by Commissioner O'Meara, second by Commissioner Mercer to table the Contract until.the Engineer can determine where the error might be. Architect David Johnston, presented progress reports on the Multi-Service Centers. Mr. Johnston informed the Board that the Quilcene Multi-Service Center is near completion and presented a change order addressed to the contractor, McClanahan Construction, for six (6) items totaling a Deduct - $437.31. Moved by Commissioner Mercer, second by Commissioner O'Meara to approve the change.order for Chairman Brown to sign. Mr. Johnston discussed the door locks, he informed that he has discussed ~helock system. with the Engineer's office and they requested to handle the matter. Mr. Johns IDn also presented a progress report on the Tri-Cities Multi- Service Center, he informed that the Color Selection has been approved by- the Construction Committee and that completion was estimated to be in two months. Rachel Sather, Assistant Administrator, and Mrs. Dee Oinck, Jefferson General Hospital, appeared to discuss a joint fire plan for building #29. Mrs. Sather informed the Board that members from the Hospital District Commission.would..be touring the hospital, and the County may be required to have a joint fire protection plan. Chairman Brown statedlhe<wou'l;d.like to see the County stay on the hospital policy and the County pay the pro- rated premium. Mrs. Sather further informed that a rough draft of the fire protection plan should be into effect by August 13, 1976. Mrs. Sather suggested also that since the County building is on the same electrical meter and water meter as the hospital, separate meters be installed for accounting and billing purposes. The Board concurred that they would like to join the hospital in a fire plan and would discuss the plan with the County Planning Director so that he can discuss the plan with Mrs. Sather, and make any necessary adjustments. Mrs. Wilda Halvorsen, Quilcene Community Center, appeared re: A Community Club meeting that was recently held to.. nominate board members, and discuss activities at the Center., Mrs. Halvorsen submitted a list of names to serve as board members on the Community Center board, she also informed that the club hired a Janitor to care for the building. The Board informed Mrs. Halvorsen that the Janitor position would have to be advertised before the hiring could be done. Mrs. Halvorsen submitted a list of needed items for the Center, those highlighted upon were a floor buffer, a push broom and a mop pail. The Board advised that they would inquire, about purchasing a buffer through the Courthouse Custodian. Mrs. Halvorsen also inquired about acquiring keys to enter the building. The Board advised her to contact the contractor for a temporary set until the County's lock cylinders are installed. Mrs. Halvorsen alsopresented a constitution of the By-Laws that'were adopted at the Community CluQ,meeting of June 9, 1976. The Board advised Mrs. Halvorsen that she would be kept informed as to the purchasing of the floor buffer. ~ VOL 2 rAG~ - 0 0791 ~.""^" --- Minutes of July 12, 1976, con't. P.2 Shirley Hicks and Alice Sell, Jefferson County Neighborhood Club, Tri-Cities Community Center appeared to submitted a list of names of persons who were nominated to serve on the advisory board of the Neighborhood club. Mrs. Hicks discussed the scheduled activities of the new Tri-Cities Community Center. The two women will return at a later date to discuss the center further. Business from the Planning Department: 1) , Extention of a Preliminary Plat; "Hoh Rain Forest Lots". Moved by Commissioner Mercer, second by Commissioner O'Meara to approve the 12month extent ion subject, to five (5) cOIlditionsoutlined in the Planning Depar~nt recommendation of approval"- Unanimous. 2) Renewal of Preliminary Plat Approval; "Rondelay Meadows". Moved by Commissioner Mercer, second by Commissioner O'Meara to approve of a new 12 month preliminary approval. Subject to to five (5) conditions outlined in the Planning Department's recommend- ation of approval. Unanimous. 3) Oak Bay Park; Planning Director Cunningham informed that by next week he would submit a list of tasks remaining..before completion of the project. 4) County Bike Route Marking Project: Planning Director Cunningham suggested that the County pursue highway markings for Bicycle riders to follow to encourage them, to trayel on" the more safe roads. The Planning Director furthersuggestecl tha,ttne County mark the bicylce route with Captain Dan Henry's symbol, which he presented to the board. The Board requested Engineer Becker to order a lime green color paint to do the markings ,with. Motion by Commissioner Mercer, second by Commissioner O'Meara to accept Cunningham's sugg- estion. 5) Jefferson/Mason Trident Coordinator: Planning Director Cunningham submitted the revised "Memorandum of Understanding" and "Program Description" to be signed by Chairman Brown. Motion by Commissioner Mercer second by Commissioner O'Meara to approve for Chairman Brown to sign. Uanimous. 6) Final Short Plats; Kephart - Submitted two (2) final short plats for approval - Moved by Commissioner Mercer, second by Commissioner O'Meara to approve for Chairman Brown to sign. 7) Army Corps Public Notice: A.J. Pedorak: #o7l-0YB-00345l; Installation of a float, applicant has applied for a Shoreline Management Permit. Moved by Commissioner Mercer second by Commissioner O'Meara to approve for Chairman Brown to sign notice of no objections. 8) Planning Commission's recommendation re: 1977 Road Construction Program. Planning Director Cunningham presented a letter of comments from the Planning Commissioner to the Board, comments were as follows: 1. Appear.s.,..to",confonnto County Corrprehensive Plan. 2. That the County Park Plan be relierl upon for definite crail planning in relationship to County Roads. 3. That the Six Year Road Program and the Annual Road Program be depicterl in map form also. 4. Increase Citizen input. Therefore it was moved by Commissioner O'Meara second by Commissioner Mercer to approve Resolution No. ~-J~; Six Year Road Construction Program. Unanimous. The Minutes of the meeting of July 6, 1976 were unanimously approved by the Board, motion by Commissioner O'Meara, second by Commissioner Mercer. The Board approved and signed the bills for June to be paid in July, moved by Commissioner O'Meara, second by Commissioner Mercer. Unanimous. ~",_._'-~ \lot '? 1__ fJr,~ 00792 ~ Minutes of July 12, 1976, con't. P. 3 Engineer Becker submitted a Call for Bids notice for the improvement of 0.41 miles of the Dabob Road, County Road No. 16, C.R.P. #399 to be held August 2, 1976 at 10:00 a.m. in the County Commissioner's Chambers. Motion by Commissioner Mercer second by Commissioner O'Meara to approve and sign. Engineer Becker recommended that all bids submitted for the bid call earlier in the day be rejected. All bidders will be so notified by Engineer Becker. There being no further business before the Board meeting was adjourned. Approved by: ATTEST: Betty J.Anderson, Auditor and Ex-Officio Clerk of the Board. B.G. Brown, Ch~irman o.'~{O!!tt~ A.M. 0' eara, Member (l~//Jl /)JJ/ftct1 , Carroll M. Mercer, Member lVOL 2.n::: :0793 ~-