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HomeMy WebLinkAboutM 100377 , BOARD OF JEFFERSON COUNTY COMMISSIONERS .., , District No. 1 Commissioner District No. 2 Commissioner District No. 3 Commissioner A. M. O'Meara B. G. Brown Carroll M. Mercer, Chairman Clerk of the Board Engineer Secretary Betty J. Anderson Edwin A. Becker, P.E. Jerdine C. Bragg -M-I-N-U-T-E-S- - October 3, 1977 10:00a.m. Chairman Mercer called the meeting to order with all members present. Rick Davidson, NCR, appeared to introduce himself as the new NCR representative replacing Bruce Loften. Davidson reported that the service representative will probably continue to be Wayne Cook. The Board discussed with Davidson the problems there have been with the computer shutting down, that it seernsmore than necessary, and that the systems analyst Terry Nordstrom has to come here so often for these problems. Also, Chairman Mercer pointed out that the Board was under the assumption that our people would be trained by NCR and the cost for this training is included in the original package. However, this training has not been received. Davidson recommended sending Linda Nutsford to COBOL School to learn to handle changes and problems. The school is two weeks - 8 hours per day. The next school is in January. Torn Cinkovich is the head of billing and should be contacted if problems arise in that area. Frank Kilham re: Regional County Library Association. Kilham asked the Board's permission to use the county auditor's office as their "fiscal agent." Auditor Betty Anderson is agreeable. The Board approved. Commissioner Brown moved, Commissioner O'Meara seconded for the Board to approve and sign Resolution No. 70-77, amending Resolution No. 45-77, cost of living increase for county employees transferring $553.56 from the Equipment and Revolving funds, and $4,936.16 from the County Road fund back into the original account. These funds were transferred in error. Motion by Commissioner Brown, seconded by Commissioner O'Meara to approve Resolution No. 71-77 authorizing payment for employees hired for "The Jefferson County Community Improvement Project" reimbursable by the U.S. under the Comprehensive Employment and Training Act (CETA). BUSINESS FROM COUNTY DEPARTMENTS: Health District re 1) Letter from Dr. Deer's attorney forwarded from Randy Durant re Bridgehaven inquiring about the property to be held in escrow for completion of water system. The Board felt the attorney should be advised by letter that the escrow agreement is not acceptable. Copies should be sent to Dr. Deer and John Maxwell. Public Works re 1) Examination of Griffith Point Road. Engineer Ed Becker submitted his findings on Griffith Point Road in writing. The estimated cost to bring the road up to county standards is $64,000 plus at least 20% to contract it out by the county. There are approximately 95 parcels of property resulting in $673.00 estimated cost per parcel of land. The right-of-way needs to be 60 feet. The Board asked Engineer Becker to check the 60 foot right-of-way further and report back. Becker returned to report that the waterfront lots do not mention road way, but there are 60 foot easements in the upland lots. No road is mentioned, just easement. Later that day Harry Holloway,III, attorney representing property owners along Griffith Point Road petition- ing for the establishment of it as a county road, appeared. He reported that he checked with Transamerica Title Insurance Company and was assured that there were 60 foot road easements the entire length of Griffith Point Road along the upland parcels. The Board set a hearing date for Nov. 7 by motion of Commissioner Brown. pecond by Commissione O'Meara. : VOL 3. FAG~ 01.322 , . > Minutes of October 3, 1977 Page Two Planning Assessor re 1) Final Short Plat of C. Heffernan and J. Sylvester, 7 acres of land, East side of Fisherman's Harbor, Toandos peninsula to divide into two lots. Assistant Planner Tom Aumock reported that all the necessary persons have signed the final plat. Motion by Commissioner O'Meara, second by Commissioner Brown to approve and sign final plat. 2) Quilcene Fire De artment Ambulance. Planner Dave Goldsmith reported that an 8,000 grant was received for a new ambulance and $8,000 local matching funds are raised. However, now a new ambulance costs. $21,000 instead of the previous cost of $16,000 leaving a shortage of $5,000. If the ambulance isn't purchased soon the $5,000 grant will be lost. Goldsmith, on behalf of the Director of Emergency Services, John Doubek, asked the Board if this $5,000 could be borrowed from the county. Chairman Mercer reported that some people in Quilcene are opposed to spending that much money for an ambulance, that the present one is adequate as an aid car (if it doesn't qualify as an ambulance). Residents in Quilcene are trying to get money for a new fire hall which is felt to be more important than a new ambulance. Commissioner Brown suggested finding out from the Quilcene community to see if getting a loan for the $5,000 is supported. Prosecuting Attorney Bill Howard later recommended the money be borrowed from a commercial bank rather than the county. 3) Response to Oil Port Policy, State CZM Plan. Planner Dave Cunningham appeared to discuss with the Board whether or not they wanted to make a statement to the state Ecological Commission. Cunningham explained that the state policy is that there be a single major crude petroleum receiving facility at or west of Port Angeles. And, another state policy says that no existing refineries can have their facilities accommodate larger vessels unless its in conjunction with them getting oil from a site at or west of Port Angeles. The issue is whether the policy should be deleted. It is not necessary to attend the meeting held on this matter October 6. Written testimony will be accepted until October 14. The BOard discussed the issue and agreed that a statement should include objection to any oil port on the Olympic Peninsula. Cunningham will draft a letter for the Board's approval next Monday, October 10. re 1) Notice from the Department of Revenue. Assessor Jeffry Ingman appeared to report he had received a notice from the Department of Revenue that the public utility values are incorrect because of incorrect filing of one of the public utility districts. It only amounts to a $30.00 change. It doesn't even affect the levy rate so there's no use in confusing the taxing district by correcting it. The Board advised Ingman to make a note of it and let it go at that. 2) Budget for Fire District No.2. Annexation for Fire District No. 2 which involves the entire Toandos peninsula became final June 6. The levy cut off for annexations is March 1 instead of the normal assessment cut off of May 30 for the districts. So, we would not be allowed an assessment for this year for 1978 taxes on the annexed area. However, since the petition was drawn prior to March 1, a clause within the law allows us to levy this year. Also, annexation is a bonus so when calculating annexation next year it will be 106% regular levy times the bonus or about $7,000 more. , VOL 3. FACE 0:1323 , .~ifiut~s of October 3, 1977 Page 3 Shirley Hicks re Community Action, Retired Senior Volunteer Program for Clallam/Jefferson Counties. Shirley Hicks, Director, reported that this program supplements the senior programs of Senior Day Care, Health Screening, Transportation and Nutrition, and the Senior Centers by providing the volunteers. The volunteers receive reimbursement for mileage. It has corne to her attention that the Advisory Board for Olympic Area Agency on Aging gave our volunteer program a low rating of being refunded from the new legislation bill for the 1978 budget year. The budget is 70% federal and 30% local/and or inkind matching monies from the state. This state money goes to mileage and meal reimbursement. Last year $5,649. was received from the Olympic Area Agency on Aging and has to be spent by the end of December. It will not be spent by then because it wasn't allocated until late April. They'll need at least $4,000. starting in January to continue the program in Clallam and Jefferson Counties. The Board recommended she write to Terry Loughran on the Council of Governments and Omar Youman, Chairman, Grays Harbor County Commissioners who chairs the Council of Governments. The Board reviewed three open space land applications from 1) Dalbert L. Leaf; 2) Richard A. Broders, Broders, Inc., and Charles D. and Marie Broders; and 3) Helen V. Cotton. There was no definite determination at this time. They will be held over for further action by the Board. A letter from insurance agent Homer Smith indicated that the office at the Port Townsend sanitary land fill is not insured nor is the steam cleaning building. Motion by Commissioner O'Meara, second by Commissioner Brown to not insure the buildings. . The Board reviewed a proposal and contract from Donald N. He~th to paint the West-end annex for the sum of $875.00. Motion by Commissioner O'Meara, seconded by Commissioner Brown to approve and sign the contract and to add that the contract will be paid by Jefferson County 10 days after approval. Gardiner Community Center; proposal from Johnston Associates, architects, giving a total estimate of $806.00 for the repair work, insu- lation, and stove for the Gardiner Community Center. Motion by Commissioner Brown, seconded by Commissioner O'Meara to approve the proposal. A letter was received from Elaine Grimm requesting repair of a broken window on the second floor of the VFW Hall. Commissioner O'Meara will check on it. The Board approved and signed a petition from Transamerica Title Insurance Company for property tax refund of $1.50 for Lot 23, Block H, Assessor's Plat of Mt. Index, Riversites Division due to a clerical error. It should have been filed in Snohomish County. The minutes of September 26, 1977 were approved and signed. APPROVED BY: t tVl/~ /JJ1./J71i/i/C!/l > Carroll M. Mercer, Chairman ~:;uJ B. G. Brown, Member /) ,9k;,/W/. / ~.O'M~ nderson, County Audito and ex-officio Clerk of the Board 3. FACE 0:1324 ,VOL