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Home My WebLink About070 08 ec~ &\ \ Uerts. ntt.\l D'( JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET} APPROPRIA TIONS/EXTENSIONS FOR } VARIOUS COUNTY FUNDS } RESOLUTION NO. 70-08 WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2008 budgets; and, WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners th.at a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2008. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: FUND # FUND NAME AMOUNT FROM UNENCUMBERED FUND BALANCE REVENUE EXPENSE CURRENT EXPENSE/GENERAL FUND 001-240-000 SUPERIOR COURT Total General Fund $49,996 $49,996 $0 $0 $49,996 $49,996 SPECIAL REVENUE/CAPITAUENTERPRISE/INTERNAL SERVICE FUNDS 001-122-000 JeffComm $192,340 Total Other Funds $192,340 $0 $0 $192,340 $192,340 NOW, THEREFORE, BE IT RESOL VED, that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 17th day of November, 2008, at the hour of Page 1 of 2 . 70-08 ResolutIOn No. re: Hearing Notice for Proposed Supplemental Budget AppropriationslExtensions 10:30 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions for such alleged emergency. APPROVED this 3rd day of November, 2008. ,~' SEA~: . JEFFERSON COUNTY BOARD OF COMMISSIONERS ~1~IC"L ~ie Matthes, CMC Deputy Clerk of the Board @!M~ Phil Johnson, Chairman D~~- ~u~r Page 2 of 2 TO: BOARD OF COUNTY COMMISSIONERS Date: 10/23/08 RE: Request For Emergency Budget Appropriation/Extension and Amendment Jeff Com 911: E911 Telephone DepartmentlFund Name 122 Fund Number Commissioners: (check all that apply) IZI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount 1I/9tl,3'-10 for this current year for the reason(s) outlined below. ' IZI For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes.f No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 122000010.52810.10.00 Salaries and Wages $634,391.00 $76,292.00 $710,683.00 122000010.52890.41.00 Data Mgmt Services $19,500.00 $80,083.00 $99,583.00 122000010.52810.91.00 GIP Cost Alloc $59,827.00 $21,977.00 $81,804.00 122000010.52840.49.00 E911 Training (call taker) $20,000.00 $9,887.00 $29,887.00 122000010.52870.48.00 Repair and Maintenance $54,000.00 $4,101.00 $58,101.00 $787,718.00 $192,340.00 $980,058.00 ~JlliOn for ApI>!9..Qriati911.fExl~n~ion"~__~~_.~__~~"~~.~_~~_~_._~__~__ ISalary & Wages-Jeff Com has experienced personnel turnover at a rate higher than expected resulting in the need to backfill Idispatch with uniformed police officers working at overtime rates. Data Mgmt Services-late this year the Admin Board lapproved the purchase of a GIS mapping system. The vendor requires partial payment in 2008. GIP Cost Alloc-the rate the lcounty charges for rent was higher than anticipated. E911 training-due to the number of new employees the cost for Iprofessional training was higher. Repair and Maintenance-JeffCom needed additional space for 2 employees who maintain the Icomputer operations for JeffCom. A small trailer was purchased to meet that need. There is enOUgh. unencumber..ed cash in the (eOCom i22 fund to covd", odditionm ,xp,n", REC EiVED I I L"._..~.~_..._~_~_.~~._.._..._._"~..__._.....__~.____~._..__.._~_...__...__..__._.OC r 2., JJ08 ReSpe;zy SUbID" , ~ ~ JEFFERSON COUNTV C()r\~h~r5SfnNERS I I I l , I __._..~J .: ., ~.... TO: BOARD OF COUNTY COMMISSIONERS Date: 10/23108 RE: Request For Emergency Budget Appropriation/Extension and Amendment SUPERIOR COURT Department/Fund Name 001-240-000 Fund Number Commissioners: (check all that apply) fZI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $49,996.00 for this current year for the reason(s) outlined below. [J For funds other than Cu"ent Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No [J Please be advised that a revenue source (Le. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Budeet $0.00 $0.00 $0.00 $0.00 TOTAL REVENUE $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud2et 512.81.41.0003 Conflict Defense Attorney $50,960.00 $32,000.00 $82,960.00 512.21.41.0070 EvaluationslExpert Services $10,500.00 $13,746.00 $24,246.00 512.21.41.0030 Interpreter Services $260.00 $2,500.00 $2,760.00 512.21.41.0090 Judge Pro Tern $1,040.00 $1,750.00 $2,790.00 $0.00 TOTAL EXPENDITURE $62,760.00 $49,996.00 $112,756.00 Reason for AppropriationlExtension "'Criminal filings are up and the number has steadily remained 40 above YTD 2007. The increase in filings also reflects an increase in cases involving multiple defendants requiring multiple conflict attorneys. "'There has been an increase in evaluations for mental health (organic and drug related), psychosexual evaluations in sex cases and investigative services for indigent defendants. "'This year we have had 3 domestic cases filed that involved indigent parties requiring interpreters at county expense. The Superior Court and District Court implemented a LAP plan which qualified each court for $500 interpreter reimbursement which helped but didn't make a dent in the actual amount paid out YTD. "'The Judge Pro Tern line item is used for cases that Judge Verser can't hear and that have been bumped multiple times by cases with statutory authority. This year we have paid out on one case and have yet to receive the billing on the 2nd case that lasted 6 days. The Judge Pro Tern fee is set by the Administrative Office of the Court and half of what the county pays is reimbursed by AOC. R~~/~ . JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST For Week of NOVEMBER 3, 2008 00 CONSENT AGENDA o REGULAR AGENDA FROM: DATE: SUBJECT: Board of County Commissioners County Administrator Lorna Delaney, Clerk of the Board October 24,2008 Resolution - Publish Budget Supplemental/Extension Hearing TO: STATEMENT OF ISSUE: Two County Departments have requested increases to their 2008 budget outside the normal quarterly cycle for supplemental re~uests because they will not have enough funds to pay expenditures due before the 4 h quarter supplemental. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. STRATEGIC GOALS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. FISCAL IMPACT: Provided in resolution REQUESTED ACTION: Approve resolution to publish a notice for the Hearing. REVIEWED BY: ~/J~ . ' h-, / , - -- - - -- i1i~~, unly Administrator (c/~?~g Date