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Home My WebLink AboutM 041078 ~ BOARD OF JEFFERSON COUNTY COMMISSIONERS District No. 1 Commissioner District No. 2 Commissioner District No. 3 Commissioner A. M. O'Meara B. G. Brown Carroll M. Mercer, Chairman Clerk of the Board Engineer Secretary Betty J. Anderson Edwin A. Becker, P.E. Jerdine C. Bragg MINUTES April 10, 1978 10:00 a.m. Chairman Mercer called the meeting to order with all members present. Bid Call for furnishing one flail type roadside I!\Pwer , mounted on a 40 horsepower diesel powered tractor. SPEC HOLDERS: BID TOTALS: 1) Valley Farms Equipment Co., Monroe $15,076.94 incl. tax 2) Cascade Tractor, Everett $16,512.28 incl. tax Motion by Commissioner O'Meara, second by Commissioner Brown for Engineer Becker to check bids for possible error and if found correct to award bid to Valley Farms Equipment Company. Engineer Becker advised that the bids are correct as presented. Auto Werk appeared to request the County to take over maintenance of Embody Road in Beaver Valley. The Board advised that the County can grade it by request only as it is a private road. The road would have to have proper material on it for grading, however. Otherwise, for the County to accept a road on its regular road program it would have to be brought up to County standards. BUSINESS FROM COUNTY DEPARTMENTS: Recreation Program re: 1) Mack Atkinson, Program Director - baseball. Atkinson reported that he's having problems obtain- ing uniforms. Also, the coach for Junior Babe Ruth is resigning. He asks that the Recreation Program take over both the Junior and Senior Babe Ruth teams. The cost would be approximately $1500 extra. Motion by Commissioner O'Meara, second by Commissioner Brown to hold a hearing for a budget extension from Revenue Sharing Funds. 2) Swim Program. Atkinson requested an extension of the swim program to include an "early bird" swim and increase the recreational swim two more days a week. The revenue would more than offset the expenses. The Board requests him to submit figures to include in a budget extension. Maintenance 1) Randy ott, grounds and maintenance person for three County buildings - need for equipment and extent of maintenance and repair. The Board will try to get him summer help. The Board requested Randy to make a list of equipment needs for their consideration. Planning 1) Preliminary Plat Extension Request, Sunset Haven. Mr. Everett Rogers requests a twelve month extension in order to improve the plat. Planner Tom Aumock reported that the Planning Commission recommends the 12-month extension be granted subject to the original conditions. Motion by Commissioner Brown, second by Commissioner O'Meara to approve as recommended. ,VOl 4 rAtt r 0 663 "Miml..t:es of April 10, 1978 Page 2 2) Proposed Revision to Jefferson County Subdivision Ordinance re: Set Public Hearing. Planner Tom Aumock reported that the Planning commission has had two public hearings and has prepared a recommendation. The Planning Department recommends the Board have another public hearing on the changes and adoption. Motion by Commissioner Brown, second by Commissioner O'Meara to hold the hearing May 1 at 7:30 p.m. 3) Variance Request for Short Plat on Marrowstone Island (Lundgren) to establish a 32' legal access easement instead of the required 60' access ease- ment. Planner Tom Aumock reported that the request was reviewed by the Planning Commission. They found that unusual circumstances peculiar to the property exist in that a literal enforcement of the regulation will result in a 20% reduction of gross land area of the plat. Therefore, the Planning Commission recommends approval of the variance subject to the condition that a 45' minimum radius turn be provided at the end of the easement. Aumock reported that this application was made prior to the adoption of the Marrowstone Community Plan. The County Engineer has reviewed it and recommended approval to the Planning Commission. Motion by Commissioner Brown, second by Commissioner O'Meara to grant a variance request. 4) Horace Evelund update. Aumock reported that he is preparing a written recommendation based on dis- cussions with Prosecuting Attorney Howard that Evelund is in violation of the Shoreline Management Act yet since Evelund has applied for a shoreline permit no enforcement provisions would be practical. Chairman Mercer said it should be clear to Evelund that he runs liability of being responsible for removing fill material if it is determined to do so by the Shoreline Commission. 5) Aumock advised that the Planning Department will be making a site inspection on Jerry Ralston's project to construct a riprap bulkhead and place fill in Dabob Bay. Ralston has exceeded the Corps permit and the shoreline permit. Public Works re: 1) SEPA Assessment for two projects of the Jefferson county 1978 Road Construction Program. Engineer Becker submitted the environmental checklists on a) Quinault River Flood Control to replace riprap along river bank for erosion control to protect roadway, and b) Clallam-Gardiner Road to grade, widen, drain and surface. Motion by Commissioner Brown, second by Commissioner O'Meara for Chairman Mercer to sign a declaration of non-significance on both projects. 2) Chimacum North Paving Et aI, County Road Project #434, final plan sheet to improve 4.59 miles of county roads. Major item of work will be 7300 tons of asphalt. Motion by Commissioner Brown, second by Commissioner O'Meara for Chairman Mercer to sign approval of the final plan sheet. The Board approved a dance hall license for the Horn Inn Tavern at the west end from April 6, 1978 to April 6, 1979. Lee Smith sul:mited a "Petition for a County Road" for Sentinel Firs Road. The petition will be held in obeyance until the Prosecuting Attorney determines the proper procedure. ..VOL 4 fA!>!: fO 664 Minut~ of April 10, 1978 Pilge 2 Bill stratton re: Survey of his property that conflicts with County survey. The Board will ask Prosecuting Attorney Howard what pro- cedures should be taken from this point. Petition for road vacation by Richard K. Call for portion of Old Docewallips River Road No. 70. Motion by Commissioner Brown, second by Commissioner O'Meara to set hearing date for May 8, 1978 at 10:00 a.m. Approval of Minutes: Motion by Commissioner O'Meara, second by Commissioner Brown to approve and sign the minutes of April 3, 1978. Agreement for Forks Community Hospital for Alcholism Outreach Program. Jefferson County will reimburse the Hospital for services to Jefferson County west end residents in need of treatment for alcoholism at the following rates: $710.00 will be paid by Jefferson County Community Alcoholism Center and $750.00 will be paid from Jefferson County's Anti- Recession Fund. The program is effective May 1, 1978 through December 31, 1978. Resolution No. 25-78. Motion by Commissioner Brown, second by Commissioner O'Meara to approve and sign Resolution 25-78 which set a hearing date for a budget extension for the Jefferson County Sheriff's Department. The hearing date was set for April 24, 1978 at 10:00 a.m. The Board recessed until Tuesday, April 12. They reconvened at 10:00 a.m., April 12, 1978 to continue regular business. In the afternoon, Commissioner O'Meara was absent. The Board met with the Crow Roofing Company to discuss redoing the courthouse roof. The cost will be over $3500 so the job will have to go to bid. The Board will look into the specifications and then open it up for bids. The Board accepted a proposal from David A. Johnston, architect, to produce working drawings on the Gardiner Community Center. The pro- posal includes all necessary design, contract documents and administration of work for 7~% of the cost of construction. The contract document is to be completed in 30 days for the Board's consideration. Commissioner Brown advised that residents of the Tri-Area have offered to volunteer their services for the improvements of the Playfield in Hadlock including construction of refreshment stands and outbuildings and improvements to the field itself, provided the County will furnish the materials. The matter will be discussed again Monday, April 17,1978 when Commissioner O'Meara is present for full concurrance by the Board. APPROVED BY: _~ 1JJ1../JJ1~/l/Ct~ Carroll M. Mercer, Chairman ~) Tf. G. Bro , Member a,1f1(~4~ A. M. O'Meara, Member ATTEST: . Betty. Audi Clerk erson, County d Ex-officio the Board ,VOL 4 rAG: i. O' 665