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HomeMy WebLinkAboutM 041778 BOARD OF JEFFERSON COUNTY COMMISSIONERS . . . - District No. 1 Commissioner District No. 2 Commissioner District No. 3 Commissioner A. M. O'Meara B. G. Brown Carroll M. Mercer, Chairman Clerk of the Board Engineer Secretary Betty J. Anderson Edwin A. Becker, P.E. Jerdine C. Bragg -M-I-N-U-T-E-S- -_._----- April 17, 1978 10:00 a.m. Meeting called to order by Chairman Carroll M. Mercer with all members present. Bid Opening to improve 4.59 miles of road; Chimacum North Et al. SPEC HOLDERS: BID TOTALS: 1) J. D. Shotwell, Tacoma 2) North Kitsap Sand & Gravel, poulsbo Engineer's estimate 120,959.70 126,695.00 125,739.50 Motion by Commissioner O'Meara, second by Commissioner Brown for Engineer Becker to check bids for accuracy and if found correct to award to J. D. Shotwell. Engineer Becker reported that the bids are correct. Bid Opening to improve 1.26 miles of the West Valley Road. SPEC HOLDERS: BID TOTALS: 1) W. E. Seton, Port Townsend 2) West Company, Seattle 3) General Construction, Port Townsend Engineer's estimate 83,558.75 135,955.00 79,807.25 103,693.25 Motion by Commissioner O'Meara, second by Commissioner Brown for Engineer Becker to check bids for accuracy and if found correct to award bid to low bidder. Engineer Becker reported a correction on General Construction's bid to $80,309.25. However, they are still the low bidder. Proposed Road Vacation; .08 mile of road in Phillips Addition to Irondale; Judy and Ted Cartmel, and Port Townsend Realty, petitioners. Dick Spindor appeared for Port Townsend Realty. No one appeared against. Engineer Becker and the Planning Commission recommended approval of the vacaC10n. Motion by Commissioner Brown, second by Commissioner O'Meara to approve. The Board signed Resolution No. 26-78, Order of Vacation. Intent to Vacate; portion of Old County Road No. 18, Chimacum- Center Road. George Huntingford appeared in favor of the vacation. No one appeared against. Engineer Becker recommended approval. The Planning Commission recommended the vacation be approved subject to two conditions. Motion by Commissioner O'Meara, second by Commissioner Brown to grant the vacation subject to the two conditions recommended by the Planning Commission. The Board approved and signed Resolution #27-78, Order of Vacation. Agreement re: Intergovernmental Cooperative Purchasing. The agreement is for contracting for the purchase of goods and services between the State of Washington and Jefferson County. Motion by commissioner O'Meara, second by Commissioner Brown for Chairman Mercer to sign the agreement. Louise Nelson re: Center. An additional outside take care of it. Water installation at the Tri Area Community faucet is needed. Commissioner Brown will Dorothy Cadwell, Director, Juvenile Probation re: Grant Application - Juvenile Diversionary Program. The main purpose of the program is to keep juvenile offenders out of the court system and to make them responsible to the community. It is for first offenders and misdemeaners. The application is fora$38, 000 allocation that is completely state funded. Motion by Commissioner O'Meara, second by Commissioner Brown to approve the grant application for state funds. ..VOL 4 b\G: f (j 706 Minutes of April 17, 1978 Page '2 Everett Whealdon re: Workshops for Olympic Alternative Center. Mr. Whealdon advised the Board of their existence and explained their purpose. The dedication of the Olympic Alternative Center and their first series of workshops begins on May 3, 1978 , the nationally recognied "SUN DAY" for promotion of interest and education about solar energy. The Board requests a resolution be drafted and published declaring May 3 as Sun Day. Dave Johnston, architect re: Gardiner Community Center. He requests the Engineer's survey of the property and permission to call a Citizens Committee meeting. Commissioner Brown advised that there be one committee meeting before the plans are completed and one meeting after the plans are drafted. The meeting was set for Tuesday, May 2, at 7:30 p.m. Motion by Commissioner Brown, second by Commissioner O'Meara to sign a contract with Dave Johnston for the drawings and work on the Gardiner Community Center. Pacific Rim Group re: Update on Thousand Trails Camper Club. Milt Kuolt, President and several persons from Pacific Rim Group appeared. Kuolt advised that they plan to apply for necessary building permits. They also wanted to reply to the concerns mentioned in the local paper and discuss any concerns of the Board. He reported that Pacific Rim has an agreement with Don Kirst, neighboring property owner, for access to Thousand Trails which will eliminate the existing entrance to the camping site and will take away some of the traffic problems. Also, members of Thousand Trails are not being told this site is operating. Prosecuting Attorney Bill Howard advised that because of potential procedural problems this is not the appropriate time for the Board to discuss their concerns. The Director of Planning, Dave Cunningham, the Board, and the Prosecuting Attorney concurred that the environmental process will start over again since the court has found the County ordinance doesn't apply in this case. Therefore, the Environmental Impact Statement is all there is left to consider. Howard advised that the Board cannot make a decision until the application is submitted. The application will be reviewed like any other application. Kuolt requested permission to sign the property. Howard said the County could neither say yes or no because it would depend upon the signing itself. BUSINESS FROM COUNTY DEPARTMENTS: Planning re: 1) Letter to Northern Tier re: survey maps. Motion by Commissioner Brown, second by Commissioner O'Meara to sign the letter. Enclosed in the letter is a portfolio of information relative to the proposed Northern Tier pipeline route as it traverses Jefferson County. 2) SEPA Threshold Determination; Shoreline permit application #9-78; HORACE Eveland. Planner Tom Aumock submitted the environmental checklist with the requested changes proposed by the Board. Motion by Commissioner Brown, second by Commissioner O'Meara that an EIS not be prepared. The only concern is the landfill which will be addressed by the Shoreline Management Advisory Commission. 3) State of Washington "Request for Proposal" to initiate a program to manage, operate and maintain water systems. The Board chose not to pursue the proposal. Planner Tom Aumock reported that the PUD will proceed with the application. 4) Proposed Declaration of Non-Significance by Washington State Department of Transportation - Crocker Lake to Old Leland Valley Road: Extending four culverts and shoulder widening. Planner Tom Aumock reported that the Planning Department and Engineer Becker have reviewed it and found it in order. Motion by Commissioner Brown, second by Commissioner O'Meara to declare that the Board has no adverse comment. ,VOL .4 rAGt r 0 707 .Minutes of April 17, 1978 Page' 3 Planning con't: 5) Army Corps Public Notice No. 071-0YB-I-004762; Thorp, Clair to construct pier and float and drive piling to provide private boat moorage in Port Ludlow. Planner Tom Aumock reported that the application for a shoreline permit has been made. Motion by Commissioner Brown, second by Commissioner O'Meara for Chairman Mercer to sign a notice requesting the Corps permit be withheld until a shoreline permit is reviewed. Unanimous. 6) Army Corps Notice 071-0YB-I-001149-C; Jerry Ralston. Planner Tom Aumock reported that Ralston put in a larger bulkhead than he had permit for. Aumock prepared a letter to the Corps advising them that Ralston also deviates from the shoreline permit. prosecuting Attorney Howard has been advised and the County will proceed with shoreline enforcement procedures. Motion by Commissioner O'Meara, second by Commissioner Brown for Chairman Mercer to sign the letter to the Corps. Prosecuting Attorney 1) The Board discussed the claim by Bill Stratton that a County survey is wrong. Howard advised that the County not take any action since the County is convinced the survey is accurate. 2) Griffith Point Road - Road Improvement District (RID). The Board has to determine by which method the property will be assessed. Engineer Becker will outline the different methods of assessment, including samples, for the Board's review.plus costs for proper road drainage. Randy Tyler re: Pre-application of housing block. Tyler reported that there are four requirement for the pre-application: 1) It's necessary for a local government be the lead agency. Motion by Commissioner Brown, second by Commissioner O'Meara for Jefferson County to be the lead agency. 2) Two public hearings are required. The first one will take place Tuesday April 18, 1978 at 7:30 p.m. at the Port Townsend City Council Chambers. 3) A citizens participation plan needs to be written which included policies involving citizens in the design of the program and a Citizens Advisory Committee. Randy will advise the Board of persons willing to serve on the committee. 4) An interlocal agreement between the cities and counties identifying that they are working together on the project. The Board recessed at 6:00 p.m. to Tuesday, April 18. The Board reconvened Tuesday at 10:00 a.m. to meet with the Navy and continue regular business. Lt. Liken, Security Officer and Chief Kindt, Navy re: fire security at Jefferson County Park, Indian Island. They request additional signing and closer watch to make sure signing remains as there were 8 fires there last year. The Board requested the Navy notify the Sheriff of any fires so the Board will know if additional action is necessary. The Board approved advertising of job announcement for a Data Processing Programmer Analyst/Computer Room Manager. Applications will be accepted until April 28, 1978. Petition for Road Vacation; Ray H. Johnson et ux, petitioners. Hearing set for May 22, 1978 at 10:00 a.m., a portion of 7 Avenue between Belle and Margaret Streets in Chalmers Second 1\ddition to Irondale. BUSINESS FROM COUNTY DEPARTMENTS: Public Works 1) CRP #417, Resolution No. 28-78 to improve .87 miles of Dosewallips Road by clearing, grubbing, grading, draining and surfacing. Motion by Commissioner O'Meara, second by Commissioner Brown to approve and sign Resolution No. 28-78. 2) Engineer Becker advised the Board of a revised bid for the purchase of a county truck. The truck ordered fails to meet EPA standards; There will be an additional char?e ~f $3?5.00 plus tax to correct. Motion by COmm1ss1on 0 Meara, ,Se'1Pnd ~ ,GQmmissioner Brown to approve. ~ VOL 4 r~.G~ t 0 (o~ Minutes of April 17, 1978 ,Page 4 Public Works con't 3) The Board accepted a permit from the Washington State Department of Transportation to construct an approach to the Little League Park in Quilcene. 4) Engineer Becker submitted a cost estimate to improve Cape George Colony Intersection. Engineer Becker will be meeting with the Cape George people and advise the Board of his findings. Resolution #29-78 to authorize the expenditure of $750.00 of Antirecession Funds for the Alcoholism Outreach Program administered by the Forks Community Hospital. Motion by Commissioner O'Meara, second by Commissioner Brown to approve and sign. Statement of values on County Buildings from Homer Smith. The Board reviewed the statement of values and asked that Gardiner Community Center be added. Motion by Commissioner O'Meara, second by Chairman Mercer to sign the statement. Approval of minutes: The Board approved and signed the minutes of April 10, 1978. The Board recessed to 7:30 p.m. to attend a hearing on the housing block pre-application in the City Council Chambers. The Board recessed after this meeting and reconvened again on Wednesday, April 19 to continue regular business. Wednesday, April 19, 1978: The Board received a notice from the Federal Aviation Administration (FAA) informing those concerned that the FAA is reviewing a proposed private airport located 7.3 NM southeast of Jefferson County International Airport, Port Townsend. Don Miller and Hank Zepeda, Department of Natural Resources, appeared and reviewed with the Board timber sales in Jefferson County for 1979 and 1980. Vaughn Webb also appeared. APPROVED BY: e~lJJ1,rmj/vt-0 . Carroll M. Mercer, Chairman ~AJ>J B. G. Brown, Member ATTEST: .,~~ ' . , '. " . ~ .-AA/. .-/ L ~. 0 e " ember " l\.iiderson, County #d Ex-Officio of the Board .,VOL 4 rAG~ r 0 709